Email has been the de-facto communication mechanism for enterprises - internal and external. Kommbox is a simple, flexible, powerful alternative that is better suited to project management. Kommbox saves time, eliminates confusion, tracks progress and makes knowledge transfer easy.

1. © Acism Software Pvt Ltd, Pune, India
Keep Project information in one place
and
Regain 1 hr / employee / day!

2. © Acism Software Pvt Ltd, Pune, India
Premise
● Information is power.
– Less in documents. More in conversations.
● Keeping everyone concerned on the same page matters.
● Work changes hands over time.
– Continuity needs to be maintained.
● Task related conversations temporal in nature
– Important when current. Take up space when old.
– Contain useful data on performance.
● Analytics / intelligence / visualization aid in “read less, know more”.

3. © Acism Software Pvt Ltd, Pune, India
What is Kommbox
Messages from various context land in your mailbox.

4. © Acism Software Pvt Ltd, Pune, India
What is Kommbox
The same is also true about your coworkers, partners and customers.

5. © Acism Software Pvt Ltd, Pune, India
What is Kommbox
Kommbox = Common box. Common storage for a context.
Web
browser
Users have access to a kommbox
based on their assignments
... anytime, anywhere.
Kommboxes

6. © Acism Software Pvt Ltd, Pune, India
Benefits
● All users access exactly the same information
=> “Do I have that email?” confusion eliminated
● User accesses are managed centrally
=> No accidental slips to users who have left
● Information stays in one place
=> New users get the entire information as soon as they
are assigned, no need to forward tonnes of emails

7. © Acism Software Pvt Ltd, Pune, India
Kommbox = Organized Storage
A kommbox is an organized store of information.
A kommbox contains discussions and tasks.
● Discussion: Set of messages pertaining to a single topic, arranged chronologically.
(Conversation)
● Task: Action assigned to one or more persons with a specified due date. Tasks may be
recurring, and can be organized under summary tasks.
Being organized, the complete context of information is available.
Further, each Discussion, Task or Message has a globally unique URL.

8. © Acism Software Pvt Ltd, Pune, India
Message Mood Visualization
● User adding a message sets a message mood
– Green: All is well, the default
– Red: I am upset – indicator of an issue
– Yellow: Potential issue, something between green and red
● The Message mood is rolled up to the Discussion level
– Discussion inherits the mood of the latest message within it, indicating the latest mood of the
discussion.
● The discussion moods are reported at kommbox level in “My Kommboxes” screen.
– Thus, if a kommbox has red discussions, then it indicates an unresolved issue.

9. © Acism Software Pvt Ltd, Pune, India
My Kommboxes
● View of all kommboxes
assigned to a user.
● Each kommbox view contains
– How many users are assigned
– How many tasks are open
(priority wise)
– Number of discussions (mood
colorwise)

10. © Acism Software Pvt Ltd, Pune, India
Dashboard
● Vital information
that is relevant
to the user in
top boxes.
● Updates
customized to a
user follow.

11. © Acism Software Pvt Ltd, Pune, India
Task
● Anyone on the kommbox can edit a field (for
example, due date). However, the changes
done are logged on the task page.
● Automatic issue indicators fire to alert on:
– Tasks getting delayed
– Tasks taking too much effort
– Tasks already delayed
● The issue indicators are also highlighted in
My Tasks page.

12. © Acism Software Pvt Ltd, Pune, India
My Tasks

13. © Acism Software Pvt Ltd, Pune, India
Communication Report
● All happenings
customized for a
user in specified
time period
● Also sent as email
alert (daily /
weekly)

14. © Acism Software Pvt Ltd, Pune, India
Analytics
● Analytics on information
– Account-wise
– User-wise
– Kommbox-wise
● Analytics makes available
some key statistics about
the business and people
which are hitherto hidden.

15. © Acism Software Pvt Ltd, Pune, India
Email Integration
● Kommbox supports two way email integration
– Kommbox -> User
● Task alerts
● Daily / Weekly reports
● Instant updates
● User management (such as password reset)
– User -> Kommbox
● Task updates / discussion updates through email
● In addition, there is an experimental mail-linked-kommbox feature
– Configure kommbox to take arbitrary email
– Apply filters and take it to a kommbox
● The user can control over how much email they receive from kommbox
– Reports and updates may be turned on or off by the user

16. © Acism Software Pvt Ltd, Pune, India
Testimonial
From Nikhil Arni, AVP Programs and PMO, PMI Pune Deccan India Chapter

17. © Acism Software Pvt Ltd, Pune, India
Connect
Acism Software Private Limited, India
Web: http://kommbox.com
Email: sales@kommbox.com
Twitter: @kommbox
Facebook: Kommbox
Google+: +Kommbox