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Improving the Time Management Skills


Time Management for Creative Thinkers

A time management primer from The Kind-Excellence Institute, designed by DesignPoint Power Presentations.

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Time Management for Creative Thinkers

  1. 2. “ If you want to know what I’m struggling with, look at my computer. There are always 50 reminders on the screen…it’s driving me crazy!” Director of Sales Insurance Company
  2. 3. <ul><li>It takes 21 days to change a habit </li></ul><ul><li>Identify your own time management rhythm and perfect it </li></ul><ul><li>Overcome procrastination </li></ul><ul><li>No more rigid rules, charts, logs, etc. </li></ul><ul><li>Know your workflow to decide what you need to delegate, outsource, or dismiss </li></ul>The 21-Day Program
  3. 4. <ul><li>Eliminate your time wasting habits </li></ul><ul><li>Identify what will help you move forward faster at any given time </li></ul><ul><li>Use less time putting off fires every day </li></ul><ul><li>Eliminate redundancy and build an efficient system </li></ul>The 21-Day Program
  4. 5. <ul><li>1. Focus 2. Awareness </li></ul>There Are Only Two Rules
  5. 6. <ul><li>Where are you going and how is what you are doing right now related? </li></ul><ul><li>Planning and prioritizing </li></ul><ul><li>Seeing the whole system </li></ul><ul><li>So you can </li></ul><ul><li>Zoom in on the most influential actions you can do to promote your goal </li></ul><ul><li>Identify what you’re not doing that if you did would get you faster to your goal </li></ul>Focus Means
  6. 7. <ul><li>Know where you are going </li></ul><ul><li>Ask yourself constantly why you are doing a certain task </li></ul><ul><li>Ask yourself if this is the best way to achieve the task or if perhaps there is a better way </li></ul><ul><li>Find who’s the best person to do the task </li></ul><ul><li>Pause </li></ul><ul><li>Honor your limitations as a human being </li></ul><ul><li>Choose to be 100% selfish </li></ul>What Should You Do?
  7. 8. <ul><li>There’s someone who gets paid less than you who can do it reasonably well </li></ul><ul><li>There’s someone else better at it </li></ul><ul><li>You can’t complete the important stuff and this is not critical to the achievement of the goal </li></ul>Who Needs To Do It <ul><li>TASK </li></ul><ul><li>Choose one random thing you spend your time on today and check the following expenses: </li></ul><ul><li>What else would you do if you didn’t have to do that? </li></ul><ul><li>Which opportunities are you missing by spending your time on doing it? </li></ul><ul><li>What is the best quality-cost balance and who has it? </li></ul>You shouldn’t be doing it if
  8. 9. <ul><li>Do you ask yourself why you do things? </li></ul><ul><li>Are you making a choice about what to do? </li></ul><ul><li>What do you do when you feel confused? </li></ul>What is Awareness Made Of?
  9. 10. <ul><li>Know your rhythm </li></ul><ul><li>The speed you identify that you are out of rhythm </li></ul><ul><li>Knowing your own transition mechanism: from ineffective to effective </li></ul><ul><li>Your ability to apply transitional mechanisms </li></ul><ul><li>Minimizing what doesn’t work </li></ul>Five Secrets of Time Management
  10. 11. <ul><li>It’s better to fine tune yourself than try to adopt things that work for different people </li></ul><ul><li>You can’t turn into someone else </li></ul><ul><li>So let’s stop with the rigid rules </li></ul>Discover your own rhythm TASK Acknowledge how different you are, what is unique about the way you keep track of your tasks, your progress, how you move between tasks etc. Don’t criticize it, try to honor it because something about it works for you!
  11. 12. Identify strategies that help you get back on track
  12. 13. <ul><li>In your natural process, which actions bring you back into focus? </li></ul>Refocus Charting Thinking during lull time Preparing a meal
  13. 14. <ul><li>Recognize your poor time management signs </li></ul><ul><li>There are two types: </li></ul>Signs of Poor Time Management <ul><li>Early – internal, responsive, short </li></ul><ul><li>Late – external, avoidance, long </li></ul>
  14. 15. <ul><li>Surfing the web endlessly </li></ul><ul><li>Watching TV more than usual </li></ul><ul><li>Starting a task then moving to the next task without completing the first </li></ul><ul><li>Reading and writing emails when you know you should be doing something else </li></ul>Your Late Poor Time Management Signs
  15. 16. <ul><li>Physical reactions </li></ul><ul><li>Mood shifts </li></ul><ul><li>Preoccupied thinking patters </li></ul>Your Early Poor Time Management Signs
  16. 17. “ I don’t control my tasks, they control me. On a typical day I come in knowing I’ll be putting off fires all day, and when I go home I wonder what I had accomplished.” Executive Director Non-profit Sector
  17. 18. <ul><li>The 21 day program isn’t designed to overload you with techniques. It’s designed to help you improve. </li></ul>There are no more rules! Those are very different goals!
  18. 19. <ul><li>Reut Schwartz-Hebron is a thinking methods expert. This means she works with techniques and skills that improve thinking processes. </li></ul><ul><li>She is the President of the Kind Excellence Institute, and the author of Out Swim the Sharks . </li></ul><ul><li>Reut is personally dedicated to providing executives with the techniques that lead to kind excellence in business and is currently working on a nation wide revolution called “The Management Initiative” to promote a kind management style that leads to superior results in corporate America. </li></ul><ul><li>For a list of clients and praise for Reut’s work please visit or feel free to contact Reut directly at: </li></ul>About Reut Schwartz-Hebron
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A time management primer from The Kind-Excellence Institute, designed by DesignPoint Power Presentations.


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