2. Content
What is a Project
The Triple Constraint
What is Project Management
Why need Project Management?
Suggested Skills for a Project Manager
Project Management Best Practices
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3. What is a Project
A project is a temporary endeavor undertaken to
accomplish a unique purpose.
Attributes of projects
Unique purpose
Temporary
Require resources, often from various areas
should have a primary sponsor and/or customer
Involve uncertainty
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5. What is Project Management
Project management is “the application of knowledge , skills ,
tools , and techniques to project activities in order to meet or
exceed stakeholder needs and expectations from a project”
PMI*, Project Management Body of Knowledge(PMBOK)
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6. Why Need This Project Management
Bosses, customers, and other stakeholders do
not like surprises.
Good project management (PM) provides
assurance and reduces risk.
Project members learn and grow by working in a
cross-functional team environment.
PM provides the tools and environment to plan,
monitor, track, and manage schedules, resources,
costs, and quality
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7. Suggested Skills for a Project Manager
Communication Skills : Listening
Organizational skills : Planning , goal-setting
Team Building skills : empathy , motivation , team
spirit
Leadership skills : sets example , energetic , positive
Technological skills : experience , project knowledge
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8. Project Management Best Practices
Define the Project Definition Document
The project definition is the primary deliverable
from the planning process and describes all
aspects of the project at a high level.
Once approved by the customer and relevant
stakeholders, it becomes the basis for the work to
be performed.
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9. The project definition should include the
following:
Project overview
Objectives
Scope
Assumptions and risks
Approach
Organization
Signature page
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10. Project Planning
Planning requires that the project manager decides which
people, resources and budget are required to complete
the project.
Define what activities are required to produce the
deliverables using techniques.
estimate the time and effort required for each activity,
dependencies between activities.
Estimate how long activities will take.
Write this into the project plan and get the key
stakeholders to review and agree to the plan.
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11. Communicate with all project stakeholders
From the first day project manager kick the
project off PM need to be communicating.
Not to just a select few, but to all the
project stakeholders.
This includes key people like team members,
managers, project sponsors, clients, and valued
users.
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12. Tracking and Reporting Project Progress
When the project is underway it must monitor
and compare the actual progress with the planned
progress.
It needs to record variations between the actual
and planned cost, schedule and scope.
It needs to report variations to your manager and
key stakeholders and take corrective actions if
variations get too large.
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13. Risk Management
Risks are events which can adversely affect the
successful outcome of the project.
Plans must be made to avoid the risk.
If the risk cannot be avoided, to mitigate the risk
to lessen its impact if it occurs.
This is known as risk management.
Not managing risks effectively is a common reason
why projects fail.
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14. Change Management
Stakeholders often change their mind about what
must be delivered.
By managing changes, the project manager can
make decisions about whether or not to
incorporate the changes immediately or in the
future, or to reject them.
Not managing changes effectively is often a
reason why projects fail.
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15. Hold The Wrap- Up Meeting
Once the project has been completed, it’s time to
reflect and see how we can optimize the next
projects for success.
Holding a wrap-up meeting is a perfect
opportunity to get all of the project members
together for discussion.
Go over lessons learned and ways to improve for
next time.
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