This document discusses hub sites in Office 365 and SharePoint Online. It begins by explaining what hub sites are and their purpose of aggregating related team and communication sites. It then covers basics of hub sites like how they bring together sites, provide cross-site navigation and search, and apply a consistent look and feel. The document also discusses creating hub sites, associating other sites to hubs, navigation, search, branding and theming when using hub sites. It provides examples of common use cases for hub sites and known current limitations. It concludes by referencing additional resources on advanced hub site uses.
17. The intent behind a hub site is to help
organizations add structure, aggregate news,
search across sites, and organize what normally
would be a disconnected ecosystem of
collaboration sites.
18. Hub
site
Team sites
Communication sites
Basics
Bring together related team sites
and communication sites
Cross site navigation
Roll up news and site activity
Search across associated sites
Consistent look & feel across sites
Admins create, users adopt and
use
19. Basics
Customers want to
organize sites into
groupings that
Make it easier for users
to discover and recall
related content
Apply common controls
and branding
Establish common
admin policies
New
hires Benefits
Benefits
planning
Rewards
Comm
Giving
Campaign
HR
Source: Ignite 2017 session BRK2393 by Denise Trabona & Melissa Torres
Intranet
20. Basics
Customers want to
organize sites into
groupings that
Make it easier for users
to discover and recall
related content
Apply common controls
and branding
Establish common
admin policies
Kids
New
hires
Benefits
Special
Project
Benefits
planning
Quests
Reward
s
Special
interest
Research
Senior
Student
Facilitie
s
Giving
Campaig
n
Comms
HR
Travel
Program
s
Source: Ignite 2017 session BRK2393 by Denise Trabona & Melissa Torres
24. $adminUPN = Read-Host -Prompt "The full email address of a SharePoint administrator account,
example: jdoe@contosotoycompany.onmicrosoft.com"
$orgName = Read-Host -Prompt "Name of your Office 365 organization, example: contosotoycompany"
$userCredential = Get-Credential -UserName $adminUPN -Message "Type your password."
Connect-SPOService -Url https://$orgName-admin.sharepoint.com -Credential $userCredential
Write-Host "Connection successful"
$hubSiteUrl = Read-Host -Prompt "Url of the site to convert to a hub site"
Register-SPOHubSite $hubSiteUrl
Write-Host "Convertion successful"
Using Powershell
25. Hub site association :
• Works on all site templates
• Limited to only 1 hub
That’s right, there is no hub of hubs
26. An SPO Admin can
control, who is allowed
to assign a site to a
specific hub
Powershell: Grant-SPOHubSiteRights
A site owner can
associate/disassociate
the site
UI: Edit site information panel
28. “We are working on an
approval process so that
when someone associates
their site to a hub, the hub
site owner gets to approve
the request” -Microsoft
No approval process
30. In a site associated to a hub a navigation bar is
added in the header of each page
31. Global navigation
It can have a maximum of 3 levels
This menu is
managed manually
Note : Only modern page will display the global navigation
Not editable on
associated sites
32. Work in progress
• Not taxonomy driven for
centralized management in the
term store
• No security trimming or audience
targeting
34. Let’s play with a real
Hub site
How will SharePoint help you integrate your brand?
35. Three tiers of branding and navigation
Organization logo + nav
Logo graphic + link
Nav bar background color
Set in 0365 Admin Center
Hub logo + nav
Logo graphic + link
Nav bar background color
3 tiers of navigation
Site logo + nav
Logo graphic + link
Hover card
Navigation (either horizontal or left)
44. WARNING
Roll out of news and documents is
relying on the Graph/Search and you
might not see the news immediately
after being published, it takes few
minutes (5-10)
48. Cons of not having sub-sites
• Content types and site columns cannot be easily
shared across site collections.
• Not ideal if you have custom branding, navigation
or advanced features.
• A subsite can automatically inherit settings from its
parent site including permissions, features…
• A subsite can automatically be added to the
navigation of the parent site
• Term sets cannot be shared across site collections
unless it is created at the farm/tenant level.
Source: https://joannecklein.com/2017/11/03/sharepoint-site-collection-advantages/
49. Pros of a world without sub-sites
• Site provisioning can be managed by selected user,
• avoiding proliferation of subsites in your environment
• Permissions don't cross over to other site collections,
• making it easier to manage for site owners.
• You can enable external sharing on a site collection basis,
• reducing security leaks
• It's also a boundary for storage.
• The new Retention Labels/Retention Policies are published
at a site collection level.
• Facilitates cleanup of unused sites.
• Flexible for content reorganization
• A site can be moved easily into the navigation hierarchy
Source: https://joannecklein.com/2017/11/03/sharepoint-site-collection-advantages/
50. When to use a hub?
Some use cases for hub sites.
51. Common use cases
Intranet home
Suitable for smaller
organisations without a
complexe need for
publishing infrastructure
53. Common use cases
Project hubs or a
PMO hub
Simple mechanism to
access all the active and
completed projects and
roll up status details
54. Common use cases
Financial reporting hub
Aggregate site for a reporting
period and then having
associated sites attach from
different departments as they
work on their independent
materials and reports.
56. Limitations
• List of all hub sites is not available in SP
Admin center
• Available only through “get-SPOHubSite”
powershell command
• No available for Multi geo tenants (but
will be in the future)
• 50 hub sites max
• This is probably only a starting point, but
for now, plan your structure accordingly
• No limit to the number of sites connected
to a hub.
58. Hub site are the
missing piece, but …
• No best practices yet
• We are waiting on solutions for
content type management and
news roll up (scheduling,
targeting …)
59. The workplace is
evolving
We must embrace this
paradigm shift to take full
advantages of Office 365.
• Rethink the way
information is organised.
• Explore new ways of
communications.
61. References
• Organize your intranet with SharePoint hub sites (by Mark Kashman)
• https://techcommunity.microsoft.com/t5/SharePoint-Blog/Organize-your-
intranet-with-SharePoint-hub-sites/ba-p/174081
• Few tips by Marc Anderson
• http://sympmarc.com/2018/03/28/office-365-hub-sites-are-here-a-few-tips/
• Theming your hub site
• https://docs.microsoft.com/en-us/sharepoint/dev/declarative-
customization/site-theming/sharepoint-site-theming-overview
62. How to do it by script using PowerShell
• Create a hub site in SharePoint Online
• https://support.office.com/en-gb/article/create-a-hub-site-in-
sharepoint-online-92bea781-15d8-4bda-805c-e441e2191ff3?ui=en-
US&rs=en-GB&ad=GB
• Auto Provision Office 365 sites in a Hub Site using Site Designs
• http://www.aerieconsulting.com/blog/connect-new-sites-to-hub
63. SharePoint design documentation
The design documentation provides
context and design guidance so you
can better:
• Customize SharePoint
• Design responsive web parts
• Use themes and colors
• Design for accessibility (coming soon)
https://aka.ms/SPdesignguidance
64. Advanced use cases
• GETTING ALL YOUR HUB CONTENT USING SEARCH
• http://www.sebastienlevert.com/2018/03/26/getting-all-your-hub-
content-using-search/
• Joining a hub on site create automation
• https://www.youtube.com/watch?v=bo1iN7pbmLI
• Common use cases for Office 365 SharePoint hub sites
• https://www.habaneroconsulting.com/stories/insights/2018/common-
use-cases-for-office-365-sharepoint-hub-sites
Sharegate recently partnered with HyperFish and Nintex to survey 449 IT professionals and to look back at how they used SharePoint and Office 365 in 2017. We compiled the results and compared them with our 2016 survey.