Presentation by Dr Chris Wilkinson, Equipment Sharing Project Manager and by Dr Marta Teperek, Research Data Facility Manager about sharing of equipment and of research outputs at the Unversity of Cambridge. Presented on 7 April 2016 at the Clinical School, Cambridge

1. Equipment sharing /
Research outputs sharing
Info session
7 April 2016

2. Research Facilities and Equipment Sharing
What does Equipment Sharing mean to me?
Christopher.R.Wilkinson@admin.cam.ac.uk
http://www.equipment.admin.cam.ac.uk/

3. You will receive these slides

4. Research Facilities and Equipment Sharing
What are the benefits?
Helps researchers find equipment and facilities available for sharing
Encourages internal, national, and international collaboration
Increases the exposure of facilities that can be used to recover some equipment costs
Highlights a commitment to share equipment - beneficial when grant applications are under consideration
Helps toward waste reduction, reduced consumption, recycling, and carbon profiling
http://www.equipment.admin.cam.ac.uk/

5. Research Facilities and Equipment Sharing
• Based on University’s Asset Register
• Items of Equipment and Facilities worth more than £10,000
• Items younger than 2006 (larger legacy items an exception)
Access to over 2600 items of Equipment and 58 Small Research Facilities

6. Research Facilities and Equipment Sharing
• Funder Requirement to show commitment to Equipment Sharing in funding applications above
£134,011 (inc VAT)
• Reports available at Individual PI, Departmental, and University level
• Grant Application Guidance and Advice
• Guidance on Equipment Disposal
• Science and Engineering South (SES) -
Cambridge, Oxford, Imperial, UCL, Kings
College, and Southampton
• 70% of Cambridge records exported to
the National Equipment Portal
• Cross-fertilisation of ideas
• Fosters Collaboration

7. Research Facilities and Equipment Sharing
The National Equipment Portal:
• Publicly accessible and viewable
• Developed by colleagues at Southampton
• Supported by 45 institutions
• Over 12,000 items
http://equipment.data.ac.uk/

8. Research Facilities and Equipment Sharing
How do I engage locally?
• Access to 2600 items within Cambridge
• Access to 58 Facilities within Cambridge
• Access to 237 Facilities within SES
• Access via Raven
• Type in Equipment name
• Select Equipment or Facility
• Search
http://www.equipment.admin.cam.ac.uk/

9. Research Facilities and Equipment Sharing
How do I engage locally?
• Over 90% of records contain:
- full description
- up-to-date contact details
- image of the equipment for reference
- Department and School details (and links)
- Indication of current usage level
• Liaise directly with the primary contact
http://www.equipment.admin.cam.ac.uk/

10. Research Facilities and Equipment Sharing
How do I engage nationally?
• Records contain:
- full description
- up-to-date contact details
- image of the equipment for reference
• Liaise directly with the primary contact
http://equipment.data.ac.uk/

11. Research Facilities and Equipment Sharing
30970
0
5000
10000
15000
20000
25000
30000
35000
Accumulative Page Views of the Cambridge Database

12. Research Facilities and Equipment Sharing
2255 3328
20441
0
5000
10000
15000
20000
25000
Users Sessions Pageviews
2013-2014 2014-2015 2015-2016
Year on Year Comparison of Database Activity
18th January 2016: Over 3000 users

13. Research Facilities and Equipment Sharing
Further Information
• Departmental outreach
• University websites and publications
• Email communications
• Annual Post-Doctoral Inductions
• Regular Twitter activity via Open Data
account: #RFES
• Local and National Events
- Sustainable Labs at Cambridge
- National Sustainable Labs Conference
http://www.equipment.admin.cam.ac.uk/

14. Research Facilities and Equipment Sharing
To book an Induction Session
Individually, as a Research Group, or as a Department
Please get in touch!
Christopher.R.Wilkinson@admin.cam.ac.uk
www.equipment.admin.cam.ac.uk

15. University of
Cambridge
Open Access and
Research Data Sharing
Marta Teperek, Research Data Facility Manager
Office of Scholarly Communication
Cambridge University Library / Research Operations Office
21/03/2016

16. University of
Cambridge
Open Access:
making scholarly
research outputs
freely available to
access online
Photo credit
Nic McPhee

17. DATA
OPEN ACCESS
PUBLICATIONS

18. Open Access to publications
policies

19. “Publicly funded research data are a public good
(…), which should be made openly available with
as few restrictions as possible…”
http://www.rcuk.ac.uk/research/datapolicy/
Research data policies

20. Some funders actually check it…
Random checks on all publications from 1
May 2015 that acknowledge EPSRC +
sanctions for not sharing

21. But…
… let’s forget about the policies.
Why would you want to share?

22. Science relies on the principle that
we share our findings
Ideas and findings need to be
shared to move science forward

23. Benefits of open access

24. Cambridge support for Open
Access and data management

25. Research lifecycle
Applying
for money
Start of the
project
Project
duration
Publishing
your
papers
Sharing
data

26. Data management plan
https://dmponline.dcc.ac.uk/
www.data.cam.ac.uk/support/externa
l

27. Guidance on data management plans
www.data.cam.ac.uk/DMPsupport
Sample plans
Funders’ guidance

28. www.data.cam.ac.uk/DMPsupport
Guidance on data management plans
Send us the draft of your plan ASAP
– we will come back with comments

29. Budget for Open Access publication costs
if applicable
www.osc.cam.ac.uk/open-access
info@openaccess.cam.ac.uk

30. Research lifecycle
Applying
for money
Start of the
project
Project
duration
Publishing
your
papers
Sharing
data

31. www.data.cam.ac.uk

32. www.data.cam.ac.uk/funders
Funder names
arranged
alphabetically. Click
on the hyperlink
below to see the
full-length policy.
Key policy
highlights
Date of the last
update/policy check

33. www.data.cam.ac.uk/data-faq
Frequently Asked Questions
 They really are!
 From discussion
with over 1450
researchers

34. Clarification on funders’
policies/negotiations with funders
 EPSRC:
https://unlockingresearch.blog.lib.cam.ac.uk/?p=151
 BBSRC:
https://unlockingresearch.blog.lib.cam.ac.uk/?p=337
 UK Concordat on Open Research Data:
https://unlockingresearch.blog.lib.cam.ac.uk/?p=285
 Wellcome Trust:
https://unlockingresearch.blog.lib.cam.ac.uk/?p=525
 Cancer Research UK:
https://unlockingresearch.blog.lib.cam.ac.uk/?p=528

35. Research lifecycle
Applying
for money
Start of the
project
Project
duration
Publishing
your
papers
Sharing
data

36. www.osc.cam.ac.uk/events
Training and support

37. Other session we offer:
 Workshops on research data management
 Software management and sharing
 Data provenance
 Data licensing
 Introduction to Data Science
 How to publish useful data?
 Managing social media research data
 Research metrics

38. Research lifecycle
Applying
for money
Start of the
project
Project
duration
Publishing
your
papers
Sharing
data

39. www.openaccess.cam.ac.uk

40. Simply send us your Author-Accepted Manuscript on
acceptance or when asked to choose an Open Access option
and we’ll guide you through what you need to do.
www.openaccess.cam.ac.uk
info@openaccess.cam.ac.uk

41. RCUK and COAF have provided us with block
grants to cover eligible open access costs.
We’ll give you details of these if they apply to you.
Where an article can be made open access
without paying a fee to the publisher, this is
preferred in the current University policy.
££

42. www.repository.cam.ac.uk

43. Research lifecycle
Applying
for money
Start of the
project
Project
duration
Publishing
your
papers
Sharing
data

44. How to share research data?
www.data.cam.ac.uk/repository

45. Cambridge data repository
www.data.cam.ac.uk/upload

46. www.data.cam.ac.uk/upload
www.data.cam.ac.uk/upload
Submit
We will check your data, upload it into the repository
and send you a link for your paper

47. www.osc.cam.ac.uk/repository/how-deposit
You can also submit:
- “Negative” results
- Publications
- Theses (support@repository.cam.ac.uk)
- Posters…
And get credit (citations) for all these

48. Research lifecycle
Applying
for money
Start of the
project
Project
duration
Publishing
your
papers
Sharing
data

49. Take-home messages:

50. THANK YOU
Enquiries about research data: info@data.cam.ac.uk
Enquiries about Open Access to publications: info@openaccess.cam.ac.uk
www.data.cam.ac.uk
www.osc.cam.ac.uk/open-access
@CamOpenData
@CamOpenAccess

51. Resources for working with personal/sensitive data
• University Ethics website:
• www.research-integrity.admin.cam.ac.uk/research-ethics/
• Dr Rhys Morgan, Research Governance and Integrity Officer:
rhys.morgan@admin.cam.ac.uk
• MRC guidelines:
• http://www.mrc.ac.uk/documents/pdf/personal-information-in-medical-research/
• ESRC consent form, anonymisation guide, and access control:
• http://www.data-archive.ac.uk/create-manage/consent-ethics/consent?index=3
• http://ukdataservice.ac.uk/manage-data/legal-ethical/anonymisation
• http://ukdataservice.ac.uk/manage-data/legal-ethical/access-control
• Our website (University resources):
• http://www.data.cam.ac.uk/sensitive-data