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Introduction
• All projects need some level of project
  management.

• Project management processes and practices
  are used to coordinate resources to achieve
  predictable results.
Organizations expect projects to be:-

  Completed Faster



                     Cost Effective.




 Higher Quality.
• Objectives can be met through the effective
  project management processes.
• Consider the size, complexity, and other
  characteristics of your project.
• Build the right project management
  processes to effectively manage and control
  your project.
A Project management best practices.




              Plan



  Monitor                 Control
There are three major deliveries from planning
process:-

                  Project Definition



                       Planning


Project Management                     Project Workshop
Procedures
Project Definition
Best Practices : Plan the work by utilizing
     the project definition document

 •   Project Overview
 •   Objectives
 •   Scope
 •   Assumption and Risk
 •   Organization
 •   Initial effort, cost and duration estimate.
Project workplan
Best Practices : Project workplan


 • The workplan provides the step by step
   instruction to construct and managing the
   project.
 • Workplan includes
   – Assigning resources
   – Estimated the work
Best Practices : Project management
             procedure up in front
The project management procedures outline the
resources that will be used to manage the project.

                      Quality Management



 Issue Management                               Risk Management
                            PROJECT



Communication Management                   Scope Management
Contd….
 Quality management can be considered to have three
    main components: quality control ,quality assurance
    and quality improvement.
    Quality management is focused not only on product
    quality, but also the means to achieve it.
 Issue Management refers to the discipline and process
    of managing business issues .
Contd….
• Project Scope Management managing the agreed work
  within the stakeholders and managers.
  A clear and well defined scope is very important for the
  completion of any minor or major project on time.
• Risk management involves assessing and quantifying
  business risks, then taking measures to control or reduce
  them.
• Communications management is the
  systematic planning implementing, monitoring, and
  revision of all the channels of communication within
  an organization , and between organizations
• Manage and Control:-
  • Only challenge is to execute your plans and
    processes correctly.


• Manage the work plan:-
  • Monitor the schedule
  • Monitor the budget
Best Practices : Look for Warning signs

Look for other signs that the project may be in
  trouble. These could include the following:
•   Budget starts to get bigger.
•   Unscheduled overtime to hit the deadlines.
•   Team morale starts to decline.
•   Deliverable quality or service quality starts to
    deteriorate.
Best Practices : Ensure that sponsor
approves the scope changes requests
In general, the project sponsor is the person funding the
project. For infrastructure projects like an Exchange
migration, the sponsor might be the CIO or CFO.
 Requests for scope changes will most often come from
stakeholders—many of whom may be managers in their
own right. One manager might want chat services for
their area. Another might want an exception to the size
limits you have placed on mailboxes.
Contd….

It doesn't matter how important a change is to a
stakeholder, they cannot make scope-change
decisions, and they cannot give your team the
approval to make the change.

 In proper scope-change management, the sponsor
must give the approval, since they are the only ones
who can add additional funding to cover the changes
and know if the project impact is acceptable.
Best Practices : Guard against scope creeps
Scope creep is a term used to define a series of small
scope changes that are made to the project without
scope-change management procedures being used.


Best Practices :Identify risks in front
Risks refer to potential events or circumstances
outside the project team’s control that will have an
adverse impact on the project. Technically, the value of
those results may be positive or negative.
Best Practices : Continue to assess the
potential risk throughout the project.
Once the project begins, periodically perform an
updated risk assessment to determine if other risks
have surfaced that need to be managed.

Manage Issues:
All projects of any size and complexity will have issues
arise that need to be dealt with and resolved. If you
have not done as good a job managing risks, chances
are you will have more issues to deal with than you
might have otherwise.
Cont…
Issues are big problems. For instance, the Exchange
servers you ordered are not ready and configured on
time. Or perhaps the Windows 2000 is not set up
correctly and needs to be redesigned.

The project manager should manage open issues
diligently to ensure that they are being resolved.
Issues, by their nature, must be resolved with a sense
of urgency.
Conclusion
There are always complexities in dealing with newer technology and ensuring
that all the pieces integrate together.

There are also challenges in implementing infrastructure with as little impact
on your customers as possible. All of these challenges can be overcome
through a proper mix of planning, monitoring, controlling, and executing.

The planning, monitoring, and controlling aspects are where project
management processes and techniques are needed. Proper planning and
management of the migration effort will take more time up front but will be
more than rewarded with efficiencies and savings throughout the rest of the
project.
 The project management best practices:-

•       Plan the work by utilizing a project definition
    document.
•       Define project management procedures up front.
•       Look for other warning signs.
•       Ensure that the sponsor approves scope-change
    requests.
•       Guard against scope creep.
•       Identify risks up front.
•       Continue to assess potential risks throughout the
    project.
•       Resolve issues as quickly as possible.
Thank You

       References :-www.techrepublic.com,
                    www.wikipedia.com
                    and Google images

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Project Management Best Practices for Successful Projects

  • 1.
  • 2. Introduction • All projects need some level of project management. • Project management processes and practices are used to coordinate resources to achieve predictable results.
  • 3. Organizations expect projects to be:- Completed Faster Cost Effective. Higher Quality.
  • 4. • Objectives can be met through the effective project management processes. • Consider the size, complexity, and other characteristics of your project. • Build the right project management processes to effectively manage and control your project.
  • 5. A Project management best practices. Plan Monitor Control
  • 6. There are three major deliveries from planning process:- Project Definition Planning Project Management Project Workshop Procedures
  • 7. Project Definition Best Practices : Plan the work by utilizing the project definition document • Project Overview • Objectives • Scope • Assumption and Risk • Organization • Initial effort, cost and duration estimate.
  • 8. Project workplan Best Practices : Project workplan • The workplan provides the step by step instruction to construct and managing the project. • Workplan includes – Assigning resources – Estimated the work
  • 9. Best Practices : Project management procedure up in front The project management procedures outline the resources that will be used to manage the project. Quality Management Issue Management Risk Management PROJECT Communication Management Scope Management
  • 10. Contd…. Quality management can be considered to have three main components: quality control ,quality assurance and quality improvement. Quality management is focused not only on product quality, but also the means to achieve it. Issue Management refers to the discipline and process of managing business issues .
  • 11. Contd…. • Project Scope Management managing the agreed work within the stakeholders and managers. A clear and well defined scope is very important for the completion of any minor or major project on time. • Risk management involves assessing and quantifying business risks, then taking measures to control or reduce them. • Communications management is the systematic planning implementing, monitoring, and revision of all the channels of communication within an organization , and between organizations
  • 12. • Manage and Control:- • Only challenge is to execute your plans and processes correctly. • Manage the work plan:- • Monitor the schedule • Monitor the budget
  • 13. Best Practices : Look for Warning signs Look for other signs that the project may be in trouble. These could include the following: • Budget starts to get bigger. • Unscheduled overtime to hit the deadlines. • Team morale starts to decline. • Deliverable quality or service quality starts to deteriorate.
  • 14. Best Practices : Ensure that sponsor approves the scope changes requests In general, the project sponsor is the person funding the project. For infrastructure projects like an Exchange migration, the sponsor might be the CIO or CFO. Requests for scope changes will most often come from stakeholders—many of whom may be managers in their own right. One manager might want chat services for their area. Another might want an exception to the size limits you have placed on mailboxes.
  • 15. Contd…. It doesn't matter how important a change is to a stakeholder, they cannot make scope-change decisions, and they cannot give your team the approval to make the change. In proper scope-change management, the sponsor must give the approval, since they are the only ones who can add additional funding to cover the changes and know if the project impact is acceptable.
  • 16. Best Practices : Guard against scope creeps Scope creep is a term used to define a series of small scope changes that are made to the project without scope-change management procedures being used. Best Practices :Identify risks in front Risks refer to potential events or circumstances outside the project team’s control that will have an adverse impact on the project. Technically, the value of those results may be positive or negative.
  • 17. Best Practices : Continue to assess the potential risk throughout the project. Once the project begins, periodically perform an updated risk assessment to determine if other risks have surfaced that need to be managed. Manage Issues: All projects of any size and complexity will have issues arise that need to be dealt with and resolved. If you have not done as good a job managing risks, chances are you will have more issues to deal with than you might have otherwise.
  • 18. Cont… Issues are big problems. For instance, the Exchange servers you ordered are not ready and configured on time. Or perhaps the Windows 2000 is not set up correctly and needs to be redesigned. The project manager should manage open issues diligently to ensure that they are being resolved. Issues, by their nature, must be resolved with a sense of urgency.
  • 19. Conclusion There are always complexities in dealing with newer technology and ensuring that all the pieces integrate together. There are also challenges in implementing infrastructure with as little impact on your customers as possible. All of these challenges can be overcome through a proper mix of planning, monitoring, controlling, and executing. The planning, monitoring, and controlling aspects are where project management processes and techniques are needed. Proper planning and management of the migration effort will take more time up front but will be more than rewarded with efficiencies and savings throughout the rest of the project.
  • 20.  The project management best practices:- • Plan the work by utilizing a project definition document. • Define project management procedures up front. • Look for other warning signs. • Ensure that the sponsor approves scope-change requests. • Guard against scope creep. • Identify risks up front. • Continue to assess potential risks throughout the project. • Resolve issues as quickly as possible.
  • 21. Thank You References :-www.techrepublic.com, www.wikipedia.com and Google images