Application Tracking System

1. Online Recruitment Application

2. Type www.e-rookie.com in your
browser
Login To Control Panel
Click to Login then enter User
Name & Password

3. Process Steps

4. Dashboard
Customize Desktop
Dashboard
Settings

5. User - Overview
 Create different groups based on your company norms
 Groups will be created in a hierarchy in order to maintain user reporting
 Assign groups permission
 Create users & assign groups to them
 As soon user is created they will be eligible for group permission automatically.
 Any user who has multiple group permission it can be also managed by updating permission rights
only for them (without impacting group permission)
 Enhanced security system to prevent your users access via Network IP or System IP , By default
all user access will be Non-IP Based & it can set for all or any specific user anytime
 By default user can view details of own group users & their subordinates, however if required
they can be provided access to view other all users as well.

6. User > Group List
Click to Add
New Group
Click to set Permission of
Group, it will be applicable
to all user assigned under
this group
User can view own
records & all their
subordinate records only
User can view their
subordinate & all
user records
Click to
view or
modify
Group Permission
Tab
By default Superadmin will
have all privileges it can
not be updated or deleted

7. Select Parent group in
order to create a
group hierarchy
Enter Group
Name
By Default Group
status will be Active,
it can be Deactivated
or banned anytime.
Provide
description if any
User > Group List > Add Group

8. List of all users with
complete details
User > User List
Click to add new user
Click to Set User
Permission
By Default user gets ‘Recruiter Head’
permission, however if need to assign
other groups permission then it can be
set from here. All groups permission will
be enlisted & multiple permissions can
be assigned to a single user

9. Users > User List > Add User
Select group of
user
Select Parent group ,
dropdown contains all
groups which are higher to
selected user group
If you want to restrict
user access based on IP
then add provide IP
details else leave it
blank

10. Select users whose
access you want to
secure, Multi selection
option is available
Click to add/update
settings
Select network IP if user
is restricted to access
application within your
network area, enter
your network here
If user is allowed to use
application only on their
system then select System
IP Based & enter IP of
user’s system
Users > Authorization List

11. Company - Overview
 Create & manage list of companies
 Company will be created by superadmin only
 Authorized users can add company contact details
 Multiple contacts can be added by different users.
 Superadmin have right to allocate a company contact to any particular group/user.

12. Company > Company List
Click to Add new
company
Click to view
company details
Click to edit company
details

13. Company > Company Contact List
Click to Add company
contact list

14. Company > Company Contact List > Add

15. Job Order – Overview
 Create & manage jobs
 Jobs can be posted/added by only authorized users i.e. Recruitment Head
 As soon job is added it can be allotted to a respective user
 Total no of submittal on each job & no of Pipelined jobs can be find in Job list
 By clicking no of job submittal , complete details of candidate submitted for this job can be find.
 Option to pipeline shortlisted candidate
 Pipelined candidates can be scheduled for interview
 once Interview is qualified an offer can made to them.
 All interview scheduled on current date will be there in notification list.
 Status of Job can be changed in hierarchal order only i.e. till the time candidate Interview is not
qualified he can not be offered for a job

16. Job Order > Job Order List
Click to view total no
of submittals on a
job
Click to view total no
of pipelined jobs
Click to assign job a
single or multiple
user

17. AAAAdddddddd JJJJoooobbbb
AAssssiiggnn JJoobb ttoo
GGrroouupp//UUsseerr
OOffffeerreedd
DDeecclliinneedd
PPiippeelliinnee
CCaannddiiddaattee
SSuubbmmiitt
CCaannddiiddaattee
OOOOffffffffeeeerrrreeeedddd
IInntteerrvviieeww
DDiissaappppeeaarreedd
RReejjeecctt
CCaannddiiddaattee
CClliieenntt SSccrreeeenn
RReejjeecctt
II
IInntteerrvviieeww RReejjeecctt
CCCCaaaannnnddddiiiiddddaaaatttteeee JJJJooooiiiinnnn
NNNNoooo CCCCoooonnnnttttaaaacccctttt
AAssssiiggnn JJoobbss ttoo
MMuullttiippllee UUsseerr
JJoobb SSttaattuuss
CChhaannggee RRReeeaaaccctttiiivvveee JJJooobbbsss Reactive Jobs
JJoobb SSttaattuuss
CChhaannggee
AAssssiiggnn JJoobbss ttoo
MMuullttiippllee UUsseerr
SScchheedduullee
IInntteerrvviieeww
IInntteerrvviieeww
DDiissaappppeeaarreedd
Job Order Cycle

18. Job Order > Job Order List > View Job order
1. Click to select &
pipeline candidate
3. Click Edit to change job
status of Submitted
candidate
2. Submit Pipelined
Candidate
Job Details
No of Interviews scheduled
on current date will be
notified here

19. Candidate – Overview
 Add candidate details with complete profile setup.
 Option to bulk upload of resume to get rid of data entry task.
 All uploaded files will be automatically added under candidate list which can be modified
anytime
 Refine & Unrefined search is available with various filter criteria.
 All matched profile will be enlisted based on search criteria
 Option to refine search on search result page itself without going back to search form.
 In search result multiple candidates can be selected to add in ‘Email Cart’ to send bulk email.
 Subject of email & signature can be modified before sending email to candidates
 Till the time you are in Search Module, your Cart will be active, as soon you close or come over to
search, Email Cart will be empty automatically.
 In a day email will be sent to a candidate only one time, system will prevent user automatically
for sending multiple emails to same candidate.

20. Candidate > Candidate List

21. Candidate > Upload Resume

22. Candidate > Advance Search

23. Candidate > Search Result
Select Search Criteria
Candidate > Search Result
Option to Modify or New
search
Select Candidates from
search result & them to
email cart to send bulk
email
Search Result
View & Download
Resume

24. Activity > Email Cart
View & select
records to delete
Delete all records
in cart
Enter serial no ‘From &
T0’ to delete specific
records
List of all candidates
added in cart to send
email
Auto saved signature
of user with logo of
your company

25. Vendor – Vendor List

26. Vendor > Vendor List > Add

27. Vendor - Blacklist

28. Report

29. Training -Training List

30. Training -Training Category List

31. Training Details