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Google
                                                                    Docs / Dr
                                                                              ive
                                                                 Forms Sites
                                                                  Hangouts



                                                                                  Sarah Horrigan
                                                                   Learning Technologies Manager
Image from http://www.flickr.com/photos/13522901@N00/166894436
Google Drive (or Docs)
• Sharing

• Collaborating

• Commenting

• Accessing
Google Drive, Forms, Sites, Plus
Google Drive (or Docs)
For example, you could:


•All work together on a draft document in a meeting, agree and finalize it before the
end of the meeting…


•Take live ‘minutes’, allowing others to edit/amend in real time if necessary.
•Share a document to work on at your own pace, in your own time.
•Check on previous versions (Revision History) which show dates/times and colour
codes who changed what. You are able to revert back to earlier versions, should
you wish.


•Use as a convenient back-up and / or file store
•Access shared docs from anywhere with internet
Google Drive (or Docs)
Sharing a document with colleagues…

Should I create from scratch in Google or share a MS Word
doc (etc.)?

Considerations:
•Are you wanting colleagues to comment?
•Are you going to review / amend the doc?
Google Drive (or Docs)
Sharing a document with colleagues…
Tips:
•When sharing a doc – always send an email to colleagues you wish to share
with


•Give the title of the doc a useful, descriptive name, in order to make it easier
for colleagues to search for from their list.


•Star those documents you need frequent access to
•Tables created in Word can sometimes lose partial formatting when uploaded,
so consider using Google docs to create these.


•Docs 'save' automatically every few minutes
Google Drive (or Docs)
Folders: Sharing a Folder with colleagues…


Note:
When you share a folder, the new permissions are pushed to all collections and
docs within the main collection. Normally this happens quickly, but occasionally,
it could take a couple of minutes.


Here's an example of how access permissions work with shared folders:


•I create a document and share it with Leiza, and then add it to a folder called
Working Docs. If I then share Working Docs with Danny, the document will
be shared with both Sarah and Danny.
Google Drive (or Docs)
Videos and Images

•Filtering from your list

•Preview videos

•Storage space

•An easy supply of Creative Commons licensed images
How are you
                                                                   using Docs?
Image from: http://www.flickr.com/photos/stephenpoff/3140466634/
Google Forms
A fantastically easy way to…

•Create a form or survey or invitation to send out to
colleagues (via email or embedded in a site, etc.)
•Canvas opinion
•Manage event bookings

From Google Forms you can

•Access the automatically created spreadsheet data
•Run a report from the data with graphs and charts
Google Forms
         Creating a Google Form…


Hint:

Whilst creating the form questions, it is much better to
create one at a time, in the correct order required
(rather than moving questions into different positions).

Otherwise, moving questions later, can cause
confusion in the spreadsheet columns.
How are you
                                                                   using Docs?
Image from: http://www.flickr.com/photos/stephenpoff/3140466634/
Google Sites
A fantastically easy way to…

•Create a website and get it online quickly

•Share resources - internally or externally

•Organise administrative tasks

•Can template pages for others to streamline

•Edit together / restrict by page
Google Drive, Forms, Sites, Plus
How are you
                                                                   using Docs?
Image from: http://www.flickr.com/photos/stephenpoff/3140466634/
Let's look at Google+




(... what is it?)
http://plus.google.com
It's a social space...




... to connect and share with others
And it can be
public... or as
private as you want
Posts are
shared with
different
levels of
privacy...    ... you
              choose
But... circles... are a little
bit mysterious
3 things
to know
about circles...
1.
2.
3.
Google+ is more than that though...
There are hangouts too...
(... what's a hangout??)
Hang-out (n): Informal
A place where one lives or
frequently haunts
Not quite
Think of them as a
place to gather
There are several
ways to get there...
Google Drive, Forms, Sites, Plus
Google Drive, Forms, Sites, Plus
Google Drive, Forms, Sites, Plus
In fact... you can
hang out from lots
of different places
And once you're hanging out...
... there's more stuff
... for you to explore
Chat face to face...
Edit documents together
Present ideas...
Watch a video together...
Draw a diagram together...
Or sketch out an idea...
Let's take a look...
How are you
                                                                   using Docs?
Image from: http://www.flickr.com/photos/stephenpoff/3140466634/
Any more info?
http://www.shef.ac.uk/cics/googleplus

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Google Drive, Forms, Sites, Plus

  • 1. Google Docs / Dr ive Forms Sites Hangouts Sarah Horrigan Learning Technologies Manager Image from http://www.flickr.com/photos/13522901@N00/166894436
  • 2. Google Drive (or Docs) • Sharing • Collaborating • Commenting • Accessing
  • 4. Google Drive (or Docs) For example, you could: •All work together on a draft document in a meeting, agree and finalize it before the end of the meeting… •Take live ‘minutes’, allowing others to edit/amend in real time if necessary. •Share a document to work on at your own pace, in your own time. •Check on previous versions (Revision History) which show dates/times and colour codes who changed what. You are able to revert back to earlier versions, should you wish. •Use as a convenient back-up and / or file store •Access shared docs from anywhere with internet
  • 5. Google Drive (or Docs) Sharing a document with colleagues… Should I create from scratch in Google or share a MS Word doc (etc.)? Considerations: •Are you wanting colleagues to comment? •Are you going to review / amend the doc?
  • 6. Google Drive (or Docs) Sharing a document with colleagues… Tips: •When sharing a doc – always send an email to colleagues you wish to share with •Give the title of the doc a useful, descriptive name, in order to make it easier for colleagues to search for from their list. •Star those documents you need frequent access to •Tables created in Word can sometimes lose partial formatting when uploaded, so consider using Google docs to create these. •Docs 'save' automatically every few minutes
  • 7. Google Drive (or Docs) Folders: Sharing a Folder with colleagues… Note: When you share a folder, the new permissions are pushed to all collections and docs within the main collection. Normally this happens quickly, but occasionally, it could take a couple of minutes. Here's an example of how access permissions work with shared folders: •I create a document and share it with Leiza, and then add it to a folder called Working Docs. If I then share Working Docs with Danny, the document will be shared with both Sarah and Danny.
  • 8. Google Drive (or Docs) Videos and Images •Filtering from your list •Preview videos •Storage space •An easy supply of Creative Commons licensed images
  • 9. How are you using Docs? Image from: http://www.flickr.com/photos/stephenpoff/3140466634/
  • 10. Google Forms A fantastically easy way to… •Create a form or survey or invitation to send out to colleagues (via email or embedded in a site, etc.) •Canvas opinion •Manage event bookings From Google Forms you can •Access the automatically created spreadsheet data •Run a report from the data with graphs and charts
  • 11. Google Forms Creating a Google Form… Hint: Whilst creating the form questions, it is much better to create one at a time, in the correct order required (rather than moving questions into different positions). Otherwise, moving questions later, can cause confusion in the spreadsheet columns.
  • 12. How are you using Docs? Image from: http://www.flickr.com/photos/stephenpoff/3140466634/
  • 13. Google Sites A fantastically easy way to… •Create a website and get it online quickly •Share resources - internally or externally •Organise administrative tasks •Can template pages for others to streamline •Edit together / restrict by page
  • 15. How are you using Docs? Image from: http://www.flickr.com/photos/stephenpoff/3140466634/
  • 16. Let's look at Google+ (... what is it?)
  • 18. It's a social space... ... to connect and share with others
  • 19. And it can be public... or as private as you want
  • 20. Posts are shared with different levels of privacy... ... you choose
  • 21. But... circles... are a little bit mysterious
  • 23. 1.
  • 24. 2.
  • 25. 3.
  • 26. Google+ is more than that though...
  • 28. (... what's a hangout??)
  • 29. Hang-out (n): Informal A place where one lives or frequently haunts
  • 31. Think of them as a place to gather
  • 32. There are several ways to get there...
  • 36. In fact... you can hang out from lots of different places
  • 37. And once you're hanging out...
  • 39. ... for you to explore
  • 40. Chat face to face...
  • 43. Watch a video together...
  • 44. Draw a diagram together...
  • 45. Or sketch out an idea...
  • 46. Let's take a look...
  • 47. How are you using Docs? Image from: http://www.flickr.com/photos/stephenpoff/3140466634/

Notes de l'éditeur

  1. Short discussion (5 mins) How are you using Google docs? How might you use them? Image source: http://www.flickr.com/photos/stephenpoff/3140466634/
  2. Short discussion (5 mins) How are you using Google forms? How might you use them? Image source: http://www.flickr.com/photos/stephenpoff/3140466634/
  3. Short discussion (5 mins) How are you using Google forms? How might you use them? Image source: http://www.flickr.com/photos/stephenpoff/3140466634/
  4. http://www.thefreedictionary.com/hang+out
  5. Short discussion (5 mins) How are you using Google forms? How might you use them? Image source: http://www.flickr.com/photos/stephenpoff/3140466634/