SAP CO step by step config guide & user manual part 1

CO Integrated Training Program
Book- 1 / 2
(Version 16-1)
Trainer & Author:
© Srinivas Kasireddy
91-9959765211
Skype : srinivas3d
Date printed : 5 November 2016
File Name : costepbystepconfigusermanualpart1-161105073908.doc
© Srinivas Kasireddy

©SrinivasaKasireddy©+91-9959765211
2

Table of Contents:
1.CO -Basic Settings.........................................................................................................8
2.Cost Centre Accounting...........................................................................................13
3.Allocations...................................................................................................................31
4.Allocation by Assessment using SKF ........................................................................35
5.Allocation by Distribution .........................................................................................43
6.Allocation by Periodic Reposting ...........................................................................51
7.Indirect Activity Allocation using SKF.....................................................................57
8.Direct Activity Allocation...........................................................................................76
9.Internal Orders(I.O).....................................................................................................81
10.Real IO with settlement to CC................................................................................87
11.Real Time Integration (New GL)..............................................................................96
12.Sales/Purchase Tax.................................................................................................105
7.MM Integration..........................................................................................................112
8.SD Integration............................................................................................................138
9.Profitability Analysis...................................................................................................155
10.COPA-Valuation Overview..................................................................................172
1.CO-PA Valuation-1...................................................................................................176
2.Characteristic Derivation.........................................................................................181
3.CO-PA Manual Line Item Entry...............................................................................182
4.Top-Down Distribution of Actual Data...................................................................183
5.Profit Centre Accounting........................................................................................191
6.Product Cost Planning ............................................................................................198

4

Introduction
This book is vol-2 of 2 volumes
This book was initially a set of tutorials taught by me during class room training. After gradual
development over the years, now it has become a complete configuration guide/ end-user
manual for SAP FICO module. Obviously this book is more a practical guide than a reference
book even though some info stuff has been inserted at some places.
Having taught the SAP FICO course to hundreds of beginners and experienced at various
institutions, I know the kind of problems and questions you will have when learning this
module.This book is full of detailed step-by-step procedures with necessary screen shots and
sample configurations.
Having worked as a SAP Consultant at various organizations, I know the kind of requirements
that may arise at clients. To this end, most of the business processes and underlying concepts
have been explained thoroughly through out the book.
By understanding the how and whys, you will start gaining basic knowledge which reaches to
advanced level with in no time.
As you go through the material, if you have problems or questions please do mail me. If you find
an error in this book, or suspect there may be an error, kindly notify .
I hope you will find using this book as enjoyable.
Conventions Used in This Book
‘’ indicates a next thing in navigation or next action
‘----- button’ means to hit the button . For example ‘ Position button’ means ‘to hit Positon
button’.
‘:’ is followed by the value/text to be entered
Multiple inputs/input values in a single screen are shown in the form of table.
How to use the book
Just read line by line and follow the instructions. Refering to screen shots makes your job
easy . Please refer to Info boxes for additional info.

6

Controlling
CO FI
CO is for internal Reporting FI is for Internal & external Reporting
7

1. CO -Basic Settings
Organizational Structure :
Controlling FI Accounting
Operating Concern
(CO-PA)
CO Area1
CoCd1
Plant1
Plant2
CoCd2
Plant3
Plant4
CO Area2
CoCd3
Plant5
Plant6
CoCd4
Plant7
Plant8
1. Copy comp code
TCode :EC01
2. Maintain Controlling Area
CO FI
CO-Area CoCd
Scenario:1 (1:1 relationship)
Company Code = Controlling Area
(Company code and Controlling area are in same levels or
One Company code under a Controlling area)
Scenario 2: (1:n relationship)
Company Code under the Co area (more than one CoCd under a Co-area)
This is also called cross company code cost accounting.
CO-area Company Code
Co Area1
CoCd 1
CoCd 2
Co Area2
CoCd 3
CoCd4
We are going to follow scenario 2 .
SPROControllingGeneral Controlling OrganisationMaintain Controlling Area
Double click on Maintain Controlling Area
8

New Entries
Controlling Area : LAP
Name : Co Area for LAP
Co Cd  CO Area : Cross-company-code cost accounting
Currency Type : 10
Currency : INR
Chart of Accts : LACA
Fiscal Year Variant : V3
CCtr Std. Hierarchy : Std_Hier
Save
’Yes’ Button to create std hierarchy
Create Request Button
Short description : CO Settings for LAP
Enter
Continue
Double click on ‘Assignment of Company Code(s)’ folder
New Entries
CoCd Company Name
LAP Lair p div
9

Save
Continue
Double click on ‘Activate components/control indicators’ folder
New Entries
Fiscal Year : 2012
Cost Centres : Component Active
AA: Activity type
OrderManagement : Component Active
Profit Centre Acctg
√
√
10

Save
Enter to ignore the warning message
3. Cost Centre Standard Hierarchy
Up to Controlling Same path
Cost Centre AccountingMaster Data Cost CentresDefine standard Hierarchy
 Enter
Group Name : STD_HIER
Description : Standard hierarchy for LAP
Save
Info : Std hierarchy is top node in the cost centre hierarchy .
Std hierarchy represents all cost centres in the Co Area
4. Maintain Versions
SPROControllingGeneral Controlling OrganisationMaintain Versions
Select version ‘0’ iePlan/Actual version
Double click on ‘Settings for Each Fiscal Year ‘ folder
``
Version : 0
Enter
New entries
Fiscal Year : 2012
11

Exchange Rate Type : M
Save
Continue
12

2. Cost Centre Accounting
Cost Centre Profit Centre
Cost Centre Accounting(CCA) is used to
record costs at org units called Cost
centres.
Eg:Cost centre can be a department
Profit Centre Accounting(PCA) is used to record
costs and revenues at org units called Profit
centres.
Eg: Profit centre can be a plant.
Profit centre is an internal org. unit at which
you can analyze profitability independently.
Eg: Plant wise profitability is possible
In FI module we can record expenses & revenues at GL account level.
Department level expenses can be captured in CCA .
Plant level expenses and revenues can be captured in PCA.
Relationship between Profit centre & Cost centre
A cost centre can be independent or assigned to a profit centre. For eg we have two
plants
We can create each plant as a profit centre . We can create each department in the
plant as
a cost centre.
Profit center Cost centre
1000
(Mumbai plant)
1001 (Body shop)
1002 (Assembling)
1003 (Paint shop)
2000
(Hyd Plant)
2001 (Body shop)
2002 (Assembling)
2003 (Paint shop )
Independent 9000 (Sales)
Independent 9001 (Admin)
Cost Element
Primary Cost Element
Secondary Cost Element
Primary Cost Elements are nothing but ‘Expenses’ GL accounts
13

Primary cost elements Secondary cost elements
Used to transfer data from FI module to CO Used to transfer data within CO module
For eg you post to Salary a/c in FI . It can be
transfered to CO with a cost element called
Salary
For eg allocations from one CO-object to
other(Cost center to Costcenter )
Profit centre 1000
(Mumbai Plant)
Profit centre 2000
(HydPlant)
Cost/Revenue
element
1001 1002 1003 2001 2002 2003 Cost /
Revenue
element wise
Totals(FI)
400500(Salaries) 27000 18000 9000 9000 27000 18000 108000
400600(Rent) 45000 54000 27000 27000 9000 9000 171000
CC wise Total 72000 72000 36000 36000 36000 27000
279000
PC wise Total 180000 99000
300510 (Sales) 207000 135000  342000
PC wise
Profitability
27000 36000  63000
1. Settings
1. Maintain Number Ranges for Controlling Document
SPROControllingGeneral Controlling OrganisationMaintain Number Ranges
for Controlling Document
Tcode :KANK
CO Area : LAP
 Maintan Groups button
Create button
Group : No. ranges for CO documents (LAP)
From number To number
090000000 099999999
Save
Continue
Back buton
14

Non-Assigned Elements
Click on COIN
Element/Group button
 Double click on ‘No. ranges for CO documents (LAP)’
(Repeat the same procedure for , RKP1, RKU1, RKU3)
 Save
Continue
Info:
FI CO
Doument types
Eg: SA, KR, KZ
Business transactions
Eg: COIN , RKU1 , RKU3
Eg: Bus.transaction ‘COIN’ arises when a CO object like Cost centre is entered in FI
document . In this case a CO document is generated apart from a FI document.
Bus.transaction ‘RKU1’ arises when reposting of costs from one CC to other CC . In
this
case only CO document is generated.
2. Creation of Primary Cost Element
a.FI area
Tcode : FS00
Select 1st expenses Account
Change button’Edit cost element’ button
Valid From : 1-4-2011 to : 31-12-9999
Enter
CElem category : 1 (Primary cost/cost-reducing revenue)
15

Save
Note down the 2nd Expenses GL account
400409 Travelling Expenses
b. Co. Area:
SAP Easy AccessAccountingControllingCost element AccountingMaster
DataCost Element Individual processingCreate Primary
Tcode : KA01
Cost Element : 400509 (2nd exp a/c)
Enter
CElem category : 1
Save
c. Automatic Creation:
SPROControllingCost Element AccountingMaster DataCost
elementsAutomatic
Creation of Primary and Secondary Cost ElementsMake Default settings
Chart of Accounts : LACA
Enter
NewEntries
Acct from Account to CECt
400403 (3rd Exp A/C) 400490 1
400491 400491 12
400492 499999 1
Save
Continue
Back button twice
Create Batch Input session:
Same path
Create Batch Input session
Controling Area : LAP
Valid From : 1.4.2011
Valid to : 31.12.9999
Session : CE_CREATE_LA
Execute
Execute Batch Input session
16

Same path
 Execute Batch Input session
Select Session name : CE_CREATE_LA
Process button
Process button again
Keep on pressing Enter until processing batch input session completed
Exit batch input session button
3. Display Cost Elements
Tcode :KA23
SAP Easy AccessAccountingControllingCost element AccountingMaster
DataCost elementCollective ProcessingDisplay
All Cost Elements
Execute
4. Creation of FSG (Cost Centre required)
Tcode : OBC4
Select FS variant ‘LAFS’
Double click on ‘Field Status groups’ folder
Select FSG ‘G004’ (Cost Accounts)
Copy as button
Change Field status group to2 ‘G002’
Change the Text to ‘Cost accounts (CC req)’
Enter
Double click on Field Status Group ‘G002’
Double click on ‘Additional account assignment’
Req. Entry
Cost centre
Save
Continue
5. Assign New FSG in Expenses G/L Account
SAP Easy AccessAccountingFinancial AccountingGeneral LedgerMaster
RecordsGL AccountsCollective ProcessingCompany Code Data
TCode:OB_GLACC12
…
…
…
…
…
…
…
…
17

Company Code : LAP
G/L Account : 400000 To 499999
Execute
Replace Field status group with ‘G002’ for all GL accounts
Save
6. Creation of Cost Centre
SAP Easy AccessAccountingControllingCost Center AccountingMaster
DataCost
CenterIndividual ProcessingCreate
Tcode: KS01
Extras menuSet Controlling Area
Enter
Cost center: 1001
Valid From : 1.4.2011 to : 31.12.9999
Enter
Name : Body shop
Description : Body shop
Person Responsible : Mr. T
Cost Center Category : 1
Hierarchy Area : STD_HIER
Business Area : LANZ
Currency : INR
Save
18

Enter to ignore the warning msg
Cost Center : 1002
Reference
Cost Center : 1001
Enter
Replace the Name & Description with ‘ Assembling’
Person responsible : Mr. T
Save
Cost Center : 1003
Reference
Cost center: 1001
 Enter
Replace the Name with ‘Paint shop’
Replace the Description with ‘Paint shop’
Person Responsible : MR. T
Save
Cost Center : 2001
Reference
Cost center: 1001
 Enter
Replace the Name with ‘Processing’
Replace the Description with ‘Processing’
Person Responsible : MR. T
Save
7. Creation CC Groups
Tcode : KSH1
19

Up to Master Data same path
CostCenter Group Create
Cost Center Group : PROD
Enter
Description : Production cost
Insert Cost Center button
PROD
1001 Body Shop
1002 Assembling
1003 Paint Shop
Save
8. Creation of CE groups
Tcode :KAH1
Up to Master Data same path
Cost Element GroupCreate
Cost element group : ADMIN
Enter
Description: Admn Cost
Insert Cost Element button
ADMIN
400591 Travelling Exp.
Save
Cost element group : PERSNL
Enter
Description : Personal cost
Insert Cost Element button
PERSNL
20

400500 Salaries
(Enter GL accounts like Wages , Bonus etc)
save
2. End User:
1. Posting of transaction in FI
Tcode :F-02
Doc Date : Type : SA
Posting Key : 40 Account : 400500 (Salaries)
Enter
Amount : 27000
Cost Center : 1001
Text : Salaries Payment
Posting Key : 40 Account : 400600(Rent)
Enter
Amount : 18000
Cost Center : 1001
Text : Rent Payment
Posting Key : 50 Account : 200691(Cash)
Enter
21

Amount : *
Bus area : LANZ
Text : Expenses Payment
DocumentSimulatePost
Post one more document for Rent 9000.00 & Salaries 36000.00 for Cost Center ‘ 1002’
2. Display CC Report
Tcode:KSB1
Up to Cost Centre Accounting same path
Information SystemReports for CostCenter AccountingLine itemsCost Center:
Actual Line Items
Cost Element : 400500, 400600
Execute
Change Layout button
Find button
Search term : ‘Business’
Enter
Select ‘Business Transaction’ under Column Name
Left arrow button
Select ‘Document Number’ under Column Name
22

Select ‘Ref Document Number ‘ under Column Name
Enter
Make a note of Business Transaction , Doc no, Ref doc no.
RefDoNo is Fi document
DocumentNo is CO document
3. Display CO Document
Tcode:KSB5
Same Path CO Documents: Actual Costs
Document Number : 090000000
Execute
4. Repost CO Line item
Info : This function is used to rectify posting to wrong CO objects. For eg if during FI posting
it is been posted to wrong CC , you transfer to right CC without having impact on FI posting.
In this transaction only a CO document is generated.
Tcode:KB61
Up to Cost Centre Accounting same path
Actual postingsRepost Line ItemsEnter
Document Number : 1000000024
Company Code : LAP
Fiscal year : 2011
Execute
Value Tran curr Acct Assgt 1
11000 1003
7000 1003
23

Enter
(Screen is updated as shown in the following image)
Post
5. Display Cost Center Report
Tcode: KSB1
Enter
Execute
24

6. Creating Common Cost center
Tcode:KS01
CostCenter : 2000
Valid from : 1.4.2012 to : 13.12.1999
Enter
Name : Common for CC 1001, 1002, 1003
Person responsible Mr. T
CostCenter Category : 1 (Prod)
Hierarchy area : STD_HIER
Busines area : LANZ
Currency : INR
Save
7. Posting to Common Cost center
Tcode F-02
1.Post one document for Salary
Amount : 36000
Cost Centre : 2000
2. Post one document for Rent
Amount : 9000
25

Cost Centre : 2000
8. Repost Costs:
Info: This functionality is used to simplify FI postings. For eg FI user can post to common CC
if the amount belongs to multiple CCs. Later cost accountant can transfer the amount to
individual CCs without having impact on FI posting. In this transaction only a CO document
is generated.
Tcode: KB11N
Up to Cost Centre Accounting Same path
Actual posting
Manual Reposting of Costs
 Enter
Extra menuSet Controlling area
Enter
CCtr (old) Cost Elem. Amount CCtr (new)
2000 400500 12000 1001
2000 400500 10000 1002
2000 400500 14000 1003
2000 400600 3000 1001
2000 400600 3000 1002
2000 400600 3000 1003
Post
9. Display Cost Center Report
26

Tcode: KSB1
CostCenter Group : PROD
Execute
Back button
Cost centre : 2000
Multiple Entries button
Single value
1001
1002
1003
2000
Copy button
Execute
10. Period Lock
At end of the month we lock the previous month
FI CO
PPV Period lock
Open and close Posting Period for Account
type & accounts
lock& unlock period for business transaction
Eg : (COIN, RKU1)
Tcode : OKP1
Path:
AccountingControllingCostcenterAccountingEnvironmentPeriodlockChange
Controlling area : LAP
Fiscal Year : 2011
Actual button
Locking transaction for all period:
27

Keep the cursor on transaction ‘CO through posting from FI’
Lock transaction button
Lock period for all transactions :
select the period
Lock period button
Save
11. Planning Cost Centre wise
Tcode : KP06
Up to CostCenter Accounting same path
PlanningCost and Activity InputsChange
Version : 0
From period : 1
To period : 12
Fiscal Year : 2011
Cost centre : 1001
Cost element : 400500
Form-Based
Overview screen button
Costelement Plan fixed cost Distribution key
400500 240000 1 (Equal distribution)
…
…
…
…
28

Select the cost element 400500
Period screen button
(Next image shows period wise planned costs)
Post
12. Display Variance report
Tcode : S_ALR_87013611
Path: up to CostCenter Accounting Same path
Information systemReports for CostCenter AccountingPlan/Actual Comparisons
Cost
Centers:Actual/Plan/ Variance
Fiscal Year : 2011
From Period : 5 (Current period)
To Period : 5
29

Plan Version : 0
Or Values : 400500
Execute
30

3. Allocations
Periodic allocations are done for planning data at the beginning of period (posting date
will be 1st
day of the period).
Periodic allocations are done for actual data at the end of period (posting date will be
last day of the period).
.
The following periodic allocation methods are availble in SAP . They can be used for
allocating both planned and actual costs/activity quantities.
Allocations
Distribution Periodic
Reposting
Asessment Indirect activity
allocation
Used for allocating
primary costs
Similar to
distribution
Used for
allocating primary
and secondary
costs
Used for allocating
activity type ( like Man
Hrs , Mach Hrs etc)
quanities
Primary cost
elements are used
Similar to
distribution
Secondary cost
elements
(category :
Assesment ) are
used
Secondary cost
elements(category :
Internal allocation) are
used
Detailed breakup at
cost element level is
available
Similar to
distribution
Data is
summerized on
assesment cost
element/s
Data is summerized on
allocation cost element/s
Used for plan and
actual costs
Used for actual
costs
Used for plan and
actual costs
Used for plan and actual
costs
Detailed analysis is
available at sender
and receiving cost
center
Analysis is available
at receiving cost
center only
Used if sender cost
center is important
for cost analysis
Eg : Cafetaria
Used if sender is
just a cost collector
cost center
Used just to
simplify account
assignments during
FI postings
eg : Comon CC
Creates more no of
line items,uses more
memory compared to
periodic reposting
Creates less no of
line items,uses less
memory compared
to distribution
31

Direct Activity allocation : is used for recording actual quantities of activity types
consumed by the receving CO object. This allocation happens as and when an activity
type is consumed by the receiving cost center . So this is not a periodc allocation.
KB21N is the TCode used .
1. Cost Center relatioships:
Cost Centers used :
Cost Center Cost Center Name Costcenter category
1001 Bodyshop A : Production
1002 Assembling
1003 Paintshop
1004 Cafetaria K : Service
1006 Cost Collector 9 : Common
1008 Plant mainatance B: Maintanance
1009 Quality control N:Quality assurance
1011 Plant Admin C: Administration
2. Assesment
Cost center cafeteria is used by other cost centers as shown in the following table
Allocation method used is assesment.
SKF (no of emplyees) is the allocation criteria.
Ie . Cafetaria charges are to be allocated based on the no of employees .
Note : Cost Center cafeteria itself has 5 employees
Sender CostCenter Reciving cost Center No of emplyees
1004(Cafetaria)
1001 75
1002 100
1003 75
1004(Cafetaria) 5
1008 20
1009 25
3. Periodic Reposting :
To simplify the FI postings we use cost collector cost center. We can post costs like
rent , Electricity charges to cost collector cost center during the period. At period end
we allocate to 3 production cost centers using allocation method periodic reposting.
Rent is to be allocated based on percentage basis
32

Electricity charges is to be allocated based on no of units ie SKF : EU (Electric Units)
Sender CostCenter Reciving cost Center Rent Electricity charges
1006(Cost collector)
1001 50% As recorded
4. Distribution:
Cost center plant admin takes care of 3 production cost centers. Costs like salaries of
administration department , stationery charges, vehicle maintanance , travelling
expenses are recorded in the cost center.
At period end we allocate all the costs to 3 production cost centers using allocation
method distribution.
Salaries is to be allocated based on number of employees in the receiver cost center
Stationery charges , vehicle maintanance , travelling expenses are to be allocated
based on percentage basis.
Sender
CostCenter
Reciving cost
Center
Salaries Stat chrges Vhcle maint TrExp
1011(Plant Admin)
1001 75 25% 30% 20%
1002 100 50% 60% 70%
1003 75 25% 10% 10%
5. Indirect activity allocation:
Cost center quality control gives quality check service to 3 production cost centers.
Activity type tesing hours(Tst Hrs) is to be allocated to 3 production cost centers
Quantity of Tst Hrs is allocated based on the number of tested items .
Allocated activity type is Tst Hrs and allocation basis is SKF (test items)Allocation
method used is indirect activity allocation.
Sender CostCenter Reciving cost Center Tested items
1009(Qulatity control)
1001
1002
1003
6. Direct activity allocation:
Cost center plant maintenance gives maintenance service to 3 production cost centers.
Activity type maintenance hours(Mnt Hrs) is to be allocated to 3 production cost centers
33

Actual quantity of Mnt Hrs is recorded in the receiving cost center when the services
are consumed.
Allocated activity type is Mnt Hrs and Allocation method used is direct activity
allocation.
Sender Cost Center Reciving cost Center
1008(Plant maintanance)
1001
1002
1003
34

4. Allocation by Assessment using SKF
SKF(Satistical Key Figures) is used as a basis to allocate costs from one cost centre to
other.If total number of employees in 3cost centers is 300. Cafetaria charges are to be
shared between 3 cost centers based on the number of employees.
Sender CostCenter Reciving cost Center No of emplyees
1004(Cafetaria) 1001 75
1002 25
1003 200
Costs recorded in cost center Cafetaria by FI postings :
Cost Center Primary Cost elements Costs incured
1004(Cafetaria) 400500 (Salaries)
400600(Rent)
45000.00
27000.00
Total cafeteria charges 72000.00
Formula used for allocation : (No of employees /Total no of employees)* Total amount
Eg : Cost allocation for cost center 1001 = (75/300)*72000.00 = 18000.00
Allocation of Cafetaria charges to 3 cost centers:
Sender
CostCenter
Sending
Amount
Sec.Cost element Reciving cost
Center
Allocated
amount
1004(Cafetaria) -18000.00 10000000(Cafetari
a charges)
1001 18000.00
-6000.00 1002 6000.00
-48000.00 1003 48000.00
-72000.00 72000.00
Summary of the above transactions:
Sender
CostCenter
Posted/Allocated
amounts
Prim/Sec Cost
element
Reciving
cost Center
Allocated
amount
1004
(Cafetaria)
45000.00 400500 (Salaries)
27000.00 400600(Rent)
-18000.00 10000000(Cafetaria
charges)
1001 18000.00
-6000.00 1002 6000.00
-48000.00 1003 48000.00
Balance 0.00 Total 72000.00
35

allocation
1. Settings
1. Create Cost Centre
Tcode : KS01
Enter
Cost Centre : 1004
Enter
Name : Cafetaria
Descritpion : Cafetaria
Person responsible : MR. k
Cost Center Category : 9 (Allocation cost ctr)
Currency : INR
Save
2. Create No. Ranges interval for Business transaction
RKS RKIU
Tcode : KANK
CO Area : LAP
Maintain Groups Button
√ No. Range for CO Document (LAP)
Double click on Business Transactions RKS, RKIU,
Save
Continue
3. Create SKF
36

Tcode : KK01
SAP Easy AccessAccountingControllingCost Center AccountingMasterData
Statistical Key FiguresIndividual ProcessingCreate (KK01)
Stat. key figure : EMP
Enter
Name : Employee
Stat. key fig. UnM. : EA (Each)
(Unm = Units of Measure)
Fxd val
Save
4. Enter SKF
Tcode : KB31N
Up to Cost Center Accounting same path
Actual PostingsStatistical Key FiguresEnter
Rec. CCtr StatKF Total Quantity
1001 EMP 75
1002 EMP 25
1003 EMP 200
Save
5. Allocation method (Assessment Method):
1. Creation of secondary cost element
Tcode :KA06
SAP Easy AccessAccountingControllingCost Element AccountingMaster Data
Cost ElementIndividual ProcessingCreate Secondary
Cost Element : 10000000
Enter
Name : Cafetaria charges
Description : Cafetaria charges
CElem category : 42 (Assessment)
Save
…
…
…
…
37

2. Creation of Assessment Cycle
Scenario: Cafetaria charges are to be shared between 3 cost centers based on number of
employees
Option 1:
Assesment cycle 1 for Salaries
and Rent
Segment 1 for Salaries
Segment 2 for Rent
Option 2:
Assesment cycle 1 for
Salaries and Rent
Segment 1 for
Salaries& Rent
Option3:
Assesment cycle 1 for
Salaries
Assesment cycle 2 for Rent
Segment 1 for Rent
We are using option 1 for the following configuration scenario
SPROControllingCost Center AccountingActual PostingsPeriod-End Closing
AssessmentMaintain Assessment
Double click on Create Actual Assessment
Cycle : LAP1
Start Date : 1.4.2012
 Enter
Text : Assesment of Cafertia Charges
Indicators
√ Iterative
Attach segment button
Segment Name : SAL
Description : Salary Assessment
Assessment CEle : 1000000000
Sender Rule : 1 posted amounts
Share in % : 100
Actual value origin
Receiver rule : Variable portions
Var . portion type: Actual Statistical Key Figures
Senders/Receivers tab:
From To Group
Sender
Cost Centre 1004 - -
Cost Element 400500 - -
…
…
…
…
38

Receiver
Cost centre - - PROD
Receiver Tracing Factor tab:
From
Stat. key fig. EMP
Segment Name : RENT
Description : Rent Assessment
Assessment CEle : 1000000000
Share in % : 100
39

Sender/Receivers tab
From To Group
Sender
Receiver
From
Stat. key fig. EMP
 Save
Continue
1. Enduser
1. Posting of Rent & Salary in CC 1004
Tcode : F-02
40

40 Salary
40 Rent
50 Cash *
2. Execution of Assessment cycle (Month end activity)
T code : KSU5
Period-End ClosingSingle FunctionsAllocationsAssessment
Period : 5 To 5
Fiscal Year : 2012
√ Test Run
√ Details Lists
Cycle
LAP1
Enter
Execute
Double click on the item
Back button 2 twice
Yes button to leave the list
Test Run
Execute
3. Cost Centre Report
Tcode : KSB1
CostCenter: 1004
Costelement : 10000000
Execute
Back button
CostCenter: 1001 To 1003
Costelement : 1000000000Multiple selection button
Select Single values tab
Single values
1000000000
400500
41

400600
Copy button
Execute
42

5. Allocation by Distribution
Cost center plant admin takes care of 3 production cost centers. Costs like salaries of
administration department , stationery charges, vehicle maintanance , travelling
expenses are recorded in the cost center.
At period end we allocate all the costs to 3 production cost centers using allocation
method distribution.
Salaries is to be allocated based on number of employees in the receiver cost center
Vehicle maintanance are to be allocated based on percentage basis.
Sender CostCenter Reciving cost
Center
Salaries Rent Vhcle maint
1011(Plant Admin)
1001 75 25% 30%
1002 25 50% 60%
1003 200 25% 10%
Costs recorded in cost center Plant admin by FI postings :
Cost Center Primary Cost elements Costs incured
1011(Plant Admin)
400500 (Salaries)
400600(Rent)
Vehicle maintenance
72000.00
18000.00
27000.00
Total Plant admin
charges
81000.00
Sender
CostCenter
Sending
Amount
Cost element Reciving cost
Center
Allocated
amount
1011(Plant
Admin)
-18000.00 400500 (Salaries) 1001 18000.00
-6000.00 1002 6000.00
-48000.00 1003 48000.00
-72000.00 72000.00
400600(Rent)
43

2. Settings
Tcode : KS01
Enter
Cost Centre : 1011
Enter
Name : Plant Admin
Descritpion : Plant Admin
Cost Center Category : C: Administration
Currency : INR
Save
2. Create GL account/cost element Vehicle maintenance
G/L account 400203
RKIV
Tcode : KANK
CO Area : LAP
Double click on Business Transactions RKIV (Actual Overhead Distribution)
Save
Continue
4. Create SKF (already done)
Tcode : KK01
44

Stat. key figure : EMP
Enter
Name : Employee
Fxd val
Save
5. Enter SKF ((already done))
Tcode : KB31N
1001 EMP 75
1002 EMP 25
1003 EMP 200
Save
6. Allocation method (Distribution):
1. Creation of Distribution Cycle
Scenario: Plant admin charges are to be shared between 3 cost centers based on different
criteria
Option 1:
Cycle 1 for Salaries and Rent
Segment 2 for Rent
Segment 3 for Vehicle
maintenance
Option 2:
Cycle 1 for Salaries and
Rent
Segment 1 for
Salaries, Rent
& Vehicle maintenance
Option3:
Cycle 1 for Salaries
Assesment cycle 2 for Rent
Segment 1 for Rent
Assesment cycle 3 for Vehicle
maintenance
Segment 1 for Vehicle
…
…
…
…
45

maintenance
We are using option 1 for the following configuration scenario
DistributionDefine Distribution
Double click on Create Actual Distribution
Cycle : LAP2
 Enter
Text : Plant admin costs distribution
Indicators
√ Iterative
Segment Name : SAL
Description : Salary Distrbution
Share in % : 100
Actual value origin
From To Group
Sender
Receiver
…
…
…
…
46

From
Stat. key fig. EMP
Segment Name : RENT
Description : Rent Distribution
Share in % : 100
Receiver rule : Fixed percentages
From To Group
Sender
47

Receiver
Cost Ctr Portion/percent
1001 25%
1002 50%
1003 25%
Segment Name : Veh
Description : Vehcile maintance distribution
Share in % : 100
From To Group
Sender
Receiver
1001 30%
1002 60%
1003 10%
 Save
Continue
2. Enduser
48

4. Posting of Rent , Salary ,Veh maintanance in CC 1011
Tcode : F-02
40 Salary 45000
40 Rent 27000
40 Vehcile maintance 18000
50 Cash *
5. Execution of Distribution cycle (Month end)
T code : KSV5
Period-End ClosingSingle FunctionsAllocationsDistribution
Period : 5 To 5
Fiscal Year : 2012
√ Test Run
√ Details Lists
Cycle
LAP2
Enter
Execute
Back button
Test Run
Execute
Tcode : KSB1
CostCenter: 1011
Costelement : 400500, 400600,400203
Execute
Back button
Costelement : 400500, 400600,400xxx
Single values
49

400xxx
400500
400600
Copy button
Execute
50

6. Allocation by Periodic Reposting
To simplify the FI postings we use cost collector cost center. We can post costs like
rent , Electricity charges to cost collector cost center during the period. At period end
we allocate to 3 production cost centers using allocation method periodic reposting.
Rent is to be allocated based on percentage basis
Electricity charges is to be allocated based on no of units ie SKF : EU (Electric Units)
Sender CostCenter Reciving cost Center Rent Electricity charges
1006(Cost collector)
1. Settings
Tcode : KS01
Enter
Cost Centre : 1006
Enter
Name : Cost collector
Descritpion : Cost collector
Cost Center Category : 9 Allocation
Currency : INR
Save
51

2. Create GLa/c & cost element Elec Charges
G/L account : 400392
RKIB
Tcode : KANK
CO Area : LAP
Double click on Business Transactions RKIB (Actual Periodic Repostings)
Save
Continue
4. Create SKF
Tcode : KK01
Stat. key figure : EU
Enter
Name : Electrical Units
Stat. key fig. UnM. : KWH
Tot val
Save
5. Allocation method (Periodic Reposting):
1. Creation of Periodic Reposting cycle
Periodic RepostingDefine Periodic Reposting
Double click on Create Actual Periodic Reposting
…
…
…
…
52

TCode : KSW1
Cycle : LAP3
 Enter
Text : Prim costs reposting
Indicators
√ Iterative
Segment Name : ELEC
Description : Elcricity bills reposting
Share in % : 100
Actual value origin
From To Group
Sender
Receiver
From
Stat. key fig. EU
…
…
…
…
53

Segment Name : RENT
Description : Rent reposting
Share in % : 100
From To Group
Sender
Receiver
1001 50%
1002 20%
1003 30%
Save
3. Enduser
7. Posting of Rent , Elc bills , in CC 1006
Tcode : F-02
54

40 Elc bills 45000
40 Rent 27000
50 Cash *
8. Enter SKF (Month end)
Tcode : KB31N
1001 EU 750
1002 EU 250
1003 EU 2000
Save
9. Execution of Periodic reposting cycle (month end)
T code : KSW5
Period-End ClosingSingle FunctionsPeriodic Reposting
Period : 5 To 5
Fiscal Year : 2012
√ Test Run
√ Details Lists
Cycle
LAP3
Enter
Execute
Back button
Test Run
Execute
55

Tcode : KSB1
CostCenter: 1006
Execute
Back button
Costelement : 400600Multiple selection button
Single values
400600
400392
Copy button
Execute
56

7. Indirect Activity Allocation using SKF
Cost center quality control gives quality check service to 3 production cost centers.
Two activity types are used .
1.Testing hours-Manual (Act type category = 2 Indirect determination, indirect
allocation)
2.Testing hours-Automated(Act type category =3 Manual entry, indirect allocation)
Both activity types are allocated on the basis of SKF (test items) . Allocation method
used is indirect activity allocation.
Splitting :
Costs that incured in the costcenter quality control are to be split between the two
activity types . For that we need to define Splitting Structure and assign to the cost
center.
Actual activity valuation :
During allocation activity quantity is valuated with plan price or manually set price
initially when actual price calculation is not done. At the time of actual price calculation
we can optionally revaluate the allocated activity. Variance amount is posted .
After revaluation process sender balance will be zero .
Settings for price calculation ,revaluation and cost component structure :
During Version maintenance we can make settings for price calculation and revaluation
on fiscal year basis.
In the Activity type master data we maintain actual price indicator 5 or 6.
57

Sender CostCenter Reciving cost Center Tested items
1009(Qulatity control)
1001 300
1002 200
1003 220
Costs recorded in cost center Quality control by FI postings :
Cost Center Primary Cost elements Planned Costs
1009 (Quality control) 400500 (Salaries)
400600(Rent)
45000.00
27000.00
Total charges 72000.00
58

1. Settings
Tcode : KS01
Enter
Cost Centre : 1009
Enter
Name : Quality control
Descritpion : Quality control
Cost Center Category : N (Quality Assurance)
Currency : INR
Save
RKL , RKN, KSI0,KSII
Tcode : KANK
CO Area : LAP
Double click on Business Transactions RKL,RKN,RKIL, KSI0,KSII
Save
Continue
3. Create SKF
Tcode : KK01
59

Stat. key figure : ITEM
Enter
Name : Testing items
Tot Values
Save
Tcode :KA06
Enter
Name : Testing chrges-Manual
Description : Testing charges Manual
CElem category : 43 (Internal activity allocation)
Save
5. Creating Activity Type Testing hours-Manual
SAP Easy Access Accounting  Controlling  Cost Center Accounting Master
Data 
Activity type Individual Processing Create
Tcode: KL01
Activity Type : TSHRM
Valid From : 1.4.2011 to 31.12.9999
Enter
Name : Testing Hours--Manual
Description : Testing Hours-Manual
Activity Unit : H
CCtr categories : * (All Cost Centre Categories)
Allocation of default values
ATyp Category :
Allocation Cost Element : 1000000026
Price indicator : 1
…
…
…
…
60

Variation Values for Actual Alloccation
Actl Acty Type Cat. : Blank As in planning
Act. price indicator : 5 Actual price, automatically based on activity
Save
Tcode :KA06
Enter
Name : Testing charges-Automated
Description : Testing charges- Automated
Save
7. Creating Activity Type Testing hours-Automated
Data 
Tcode: KL01
Activity Type : TSHRA
Valid From : 1.4.2011 to 31.12.9999
Enter
Name : Testing Hours- Automated
Description : Testing Hours-Automated
Activity Unit : H
ATyp Category : 3 (Manual Entry & Indirect Allocation)
Price indicator : 1 Plan price, automatically based on activity
Actl Acty Type Cat. : Blank As in planning
61

Save
8. Creating Cost Element Group
TCode :KAH1
CO Area : LAP
Cost element group : OH_COST
Enter
Description : OH Cost
Cost Element button
400500
400600
Save
9. Creating Activity Type Group
TCode :KLH1
CO Area : LAP
Activity Type group : TEST
Enter
Description : Testing
Activity Type button
TSHRA
TSHRM
Save
10. Define Splitting Structure
TCode : OKES
 Activity Allocation SplittingDefine Splitting Structure
Double click on ‘Splitting rules’ folder
New Entries
Rule Text Meth Wt
LAP1 21 .
Enter
Select rule ‘LAP1’
62

Double click on ‘Selection for rules’ folder
New Entries
Field Label From Value
Version 0 (Co area LAP/ version 0)
Double click on ‘Splitting Structures’ folder
New Entries
Structur
e
Text
L1 LAP Splitting Structure
Enter
Select structure ‘L1’
Double click on ‘Assignments’ folder
New Entries
Assignment Text Rule Text
LA1 LAP1
Enter
Select assignment ‘LA1’
Double click on ‘Selection for assignments’ folder
New Entries
Field Label From Value To Value Group
Cost Element
Acivity Type
Save
Continue
63

11. Assign Splitting Structure to Cost Centers
Same Path
Cost centre : 1009
All versions
Fiscal Year : 201x
Change button
√ 1009
Click on ‘L1’ under splitting Structures
Assign button( )
Save
Continue
Category 3 Direct entry
Indirect Allocation
Category 2 Indirect entry Indirect Allocation
Planning :
Activity planning allowed Activity planning not allowed
Price can be calculated Price cant be calculated because sender quantity is
unknown
Actual:
Enter Sender Activity Enter Sender Activity not allowed
Price can be calculated Price cant be calculated sender quantity is unknown
Quantity and cost can be
allocated
Only quantity can be allocated
Sender quantity is determined only after activity
allocation
Then only we can calculate the price
Sender Quantity : 720 hrs
Allocated Quantity :
300+200+220 hrs
Allocation Basis :
300:200:220 items
Allocated quantity : 300*1hr +200*1hr+220*1hr = 720 hr
720 items *1hr = 720 hrs
…
…
…
…
…
…
…
…
64

12. Define Cost Component Structure
 Activity AllocationPrice CalculationSettings for Cost Component Split Define
Cost Component Structure
TCode:OKTZ
 Double click on Define Cost Component Structure folder
Select Cost Comp Str ‘01’
Copy As button
Cost Comp
Str
Active Prim.Cost Comp .Split Name
L2 √ √ LAP Actvity Cost Comp Str
Enter
Enter to confirm the message
Select Cost Comp Str ‘L2’
Double Click on ‘Cost Components with Attributes’ folder
Change the name as shown in the table
Cost Comp
Str
Cost Com Name of Cost Comp
L2 10
L2 30
L2 50
L2 90
Delete the remaining cost components
Save
Double Click on ‘Assignment :Cost Component – Cost Element Interval’ folder
New Entries button
Cost Comp
Str
Chart of Accts From cost el. Cost Component
L2 LACA 30
L2 LACA 50
L2 LACA 90
Save
 Double click on Define Cost Component Structure folder
Cost Comp
Str
Active Prim.Cost Comp .Split Name
L2 √ √ LAP Actvity Cost Comp Str
65

Save
13. Change Revaluation/Price calculation/Cost comp
Structure settings in Version 0
TCode : OKEQ
SPROControlling General ControllingOrganizationMaintain Versions
Select version ‘0’
Double click on ‘Settings for Each Fiscal Year ’ folder
Version : 0
Enter
Double click on the current fiscal year
Price calculation tab
Purely Iter. Price
Plan
Method : Periodic price
Actual
Method : Periodic price
Revaluation : Same line
Cost Comp. Str. :
Save
(Repeat the process for other fiscal years)
14. Allocation method (Indirect Activity Allocation):
1. Creation of Indirect Activity Allocation Cycle
TCode : KSC1
 Activity Allocation  Indirect Activity AllocationDefine Indirect Activity Allocation
Double click on Create actual indirect activity allocation
Cycle : LAP4
66

 Enter
Text : Allocation of testing activity
Segment Name : TEST_A
Description : Tstng hr-Automate Allocation
Sender Rule : 1 posted quantities
Share in % : 100
Actual value origin
From To Group
Sender
Activity Type TSHRA - -
Receiver
From
Stat. key fig. ITEM
Segment Name : TEST_M
Description : Tstng hr-Manual Allocation
Sender Rule : Quantities caulated inversly
Share in % : 100
Actual values
From To Group
…
…
…
…
…
…
…
…
67

Sender
Activity Type TSHRM - -
Receiver
Sender Values tab:
Sender
Cost Ctr ActTyp Factor per 100 AUn
1009 TSHRM 100 H
From
Stat. key fig. ITEM
Save
2. Enduser
1. CC Planning
Tcode : KP06
Version : 0
From Period : 1
To Perod : 12
Fiscal Year : 201
Cost centre : 1009
Cost element group: OH_COST
Form based
Overview Screen button
Costelement Plan fixed cost Distribution
400500 1 (Equal distribution)
400600 1
Post
2. Activity planning for TSHRA/ TSHRM
…
…
…
…
68

SAP Easy AccessAccountingControllingCost Centre
AccountingPlanningActivity
Ouput /PricesChange
Tcode : KP26
Version : 0
From Period : 2
To Perod : 2
Fiscal Year : 2011
Cost centre : 1009
Activity Type group: TEST
Form based
Activity Type Plan Activity EquiNo
TSHRA 1
TSHRM 2
(EquNo is the basis for splitting)
Make sure the activity type category is correct before posting and going further.
Post
3. Splitting (Planned cost)
TCode : KSS4
Same path
Enter
Cost centre : 1009
…
…
…
…
…
…
…
…
69

Version : 0
Period : 3
Fiscal Year : 201x
√ Test Run
√ Details List
Execute
(Splitting should be in 2:1 ratio )
Cost Element button(to cost element wise splitting)
Back button
Test Run
Execute
4. Calculating Activity Price(planned) for TSHRA
Upto Cost Centre Accounting same path
PlanningAllocationsPrice Calculation
Tcode : KSPI
All Cost Centres
Version : 0
Period : 2 To 2
Fiscal Year : 2011
√ Test Run
√ Details List
Execute
Display primary cost component split :
…
…
…
…
70

Select a line Goto menuComponents
Save
Enter
Back button
(Activity price only calculated for TSHRA and should be 33.33 )
5. Enter SKF
Tcode : KB31N
1001 ITEM 300
1002 ITEM 200
1003 ITEM 220
Save
Tcode : F-02
40 Salary
40 Rent
50 Cash *
71

7. Sender activities for TSHRA
TCode :KB51N
Send. CCtr SAtyTyp Total Quantity
1009 TSHRA
Save
8. Indirect Activity Allocation
T code : KSC5
Period-End ClosingSingle FunctionsAllocations Indirect Activity Allocation
Period : 5 To 5
Fiscal Year : 2012
√ Test Run
√ Details Lists
Cycle
LAP4
Enter
Execute
Segments button
Select segment ‘TEST_A’
Line items button( )
Unhide total quantity column.
(Quantity and costs are allocated . Actiivty type is valuated with planned price.)
Back button
Select segment ‘TEST_M’
Line items button( )
72

(Only quantity is allocated as planned price/manually set price is not availlable.)
Back button 2 twice
Test Run
Execute
Tcode : KSB1
CostCenter: 1009
Execute
(Only quantity is allocated for activity type TSHRM .
Both quantity and cost both are allocated for activity type TSHRA )
73

10. Price Calculation(Actual)
T code : KSII
Period-End ClosingSingle FunctionsPrice Calculation
All Cost Centres
Period : 2 To 2
Fiscal Year : 2011
√ Test Run
√ Details List
Execute
(Activity price should be 37.00 For TSHRA 75 for TSHRM)
Save
Yes button
Back button
Tcode : KSB1
CostCenter: 1009
Execute
…
…
…
…
74

(Apart from quantity allocated , costs allocated should be displayed for TSHRM.
For TSHRA diference amount is posted)
75

8. Direct Activity Allocation
Cost center plant maintenance gives maintenance service to 3 production cost centers.
Activity type to be allocated is Maintenance hours(MNTHR) of category 1 ie Manual
entry, manual allocation
Sender Cost Center Reciving cost Center
1008(Plant maintanance)
1001
1002
1003
Business transaction involved is RKL . Allocation method is called direct activity
allocation.
The allocated activity quantities are entered directly using TCode KB21N .
(Eg :Sender can be OH cost center and receiver can be a production cost center )
or
Direct allocation happens automatically through production order confirmations (TCode
: CO11N)
(Eg : Sender is production cost center receiver is a cost object . Cost object can be a
production order or a product cost collector)
In this scenario activity type is valuated initially by planned price which is set
manually(plan price indicator 3 ). At the time of actual price calculation activity type is
revaluated and difference is allocated to receivers.
1. Settings
Tcode : KS01
Enter
Cost Centre : 1008
Enter
Name : Plant maintanance
Descritpion : Plant maintanance
76

Currency : INR
Save
Tcode :KA06
Enter
Name : Plant Maintenance Charges
Description : Plant Maintenance Charges
Save
3. Creating Activity Type Maintenance hours
Data 
Tcode: KL01
Activity Type : MNTHR
Valid From : 1.4.2011 to 31.12.9999
Enter
Name : Maintenance hours
Description : Maintenance hours
Activity Unit : H
ATyp Category :
77

Price indicator : 3 Determined manually
Save
RKL
Tcode : KANK
CO Area : LAP
Double click on Business Transactions RKL,
Save
Continue
2. Enduser
Tcode : KSB1
CostCenter: 1008
Execute
3. Set Activity price(planned) manually
SAP Easy AccessAccountingControllingCost Centre
AccountingPlanningActivity
Ouput /PricesChange
Tcode : KP26
Version : 0
From Period : 1
To Perod : 12
Fiscal Year : 2011
Cost centre : 1008
Activity Type : MNTHR
Form based
…
…
…
…
78

Activity Type Fixed price
MNTHR 100
Make sure the activity type category, price indicator is correct before posting and
going further.
Post
4. Direct Activity Allocation
TCode :KB21N
Actual PostingsActivity AllocationEnter
Scrn var.: Cost center Input Type : List Entry
Send. CCtr SAtyTyp Rec.CCtr Total Quantity
Post
Tcode : KSB1
CostCenter: 1008
Execute
6. Price Calculation
T code : KSII
Period-End ClosingSingle FunctionsPrice Calculation
79

Cost Centre group
Period : 2 To 2
Fiscal Year : 2011
√ Test Run
√ Details List
Execute
(Activity price should be 112.50)
Save
Yes button
Back button
Tcode : KSB1
CostCenter: 1008
Execute
(Balance should be 0 in the sender CC )
…
…
…
…
80

9. Internal Orders(I.O)
Scenario1 : (Telephone wise expenses )
There is one GL account ‘Telephone Expenses’ and there are 5 telephones
Problem : How to record telephone wise expenses ?
Solution : Create an I.O for each telephone. While posting Tel phone expenses
in FI, TeI No can be entered in Internal order field.
Scenario 2 : (Vehicle wise expenses)
There is one GL account ‘Petrol Exp’ and one GL account ‘Vehicle Maintenance’ and
there are 10 vehicles.
Problem : How to display vehicle wise expenses.
Solution : Create an I.O for each vehicle
Scenario 3 : (Event wise expenses)
There is a cost centre for ‘sales department’. Several activities like promotional events
happen in the department. For every event certain expenses incur .
Problem : Event wise expenses are to be recorded.
Solution : Create an I.O for each event .
Cost Centre & Internal Orders :
Internal Orders are of two types Real and Statistical.
Statistical IO : are used merely for reporting purpose.
In the following two cases, CC is the real CO -object and IO is statistical object.
Case1 :
While posting in FI , CO-object like Cost centre should be entered apart from IO .
81

Case2 :
IO can be assigned to a CC(as shown in the next image).
While posting in FI, only IO need to be entered.
Real IO : are used for settlement purpose .While posting in FI , only IO should be
entered. Amount in the IO can be settled to Cost centre(s) later . Balance in the IO
becomes zero after complete settlement .
1. Settings
1. Creation of internal Order Types
SPROControllingInternal ordersOrder Master DataDefine Order types
New Entries
Order category : 01 ie Internal Order (Controlling)
Enter
Order type : TEL
Description : Telephone
Planning profile : 000001
Object class : Overhead cost
√ Release immediately
Assign/change interval button (next to Number range interval)
82

Yes button
Continue
Not assigned
Click on TEL
Double click on ‘Motor pool A-zzzzzzzz(external)’
Save
Continue
2. Creation of FS Group
Tcode:OBC4
Select FStV ‘LAFS’
Double click on Field status groups folder
 Select Field status group ‘G002’
Copy as button
Change the Field Status group to ‘G015’
Change the Text to ‘Cost accounts (CC req &IO Optinl) ‘
Enter
Double click on FSG ‘G015’
Optional.Entry
CO/PP order
Save
Continue
3. Creation of Tel expenses A/C
Tcode : FS00
Select GL account 400500 Salaries
Copy button
GL account: 400581
Enter
Change the Description to ‘Telephone expenses’
Create/Bank/interest tab
Change Field status group to ‘G015’
Save
…
…
…
…
83

Edit Cost element button
Valid from : 1.4.2.2012
Enter
Cost Elem Category : 01
Save
4. Creation of Internal order
Tcode: KO01
SAP Easy AccessAccountingControllingInternal OrdersMaster DataSpecial
FunctionsOrderCreate
Order type : TEL
Enter
Order : Tel 040230900
Description : Tel 040230900
Company Code : LAP
Business area : LANZ
Control data Tab
√ Statistical order
Info:Select the check box to make it a statistical IO , else it will be a Real IO
Save
Order type : TEL
Enter
Order : Tel040230901
Description : Tel040230901
(Other fields same as before)
Save
5. Creation of IO group
Tcode : KOH1
Same path upto Master DataOrder Group
Create
Order Group : HYD_TEL
Enter
Description : Hyd telephones
Insert order button
84

HYD_TEL
Tel040230900
Tel040230901
Save
2. End User
1. Posting Telephone Expenses
Tcode :F-02
PstKy : 40 Account : 400581
Enter
Amount : 18000
Cost centre : 1001 Order : TEL040230900
Text : Telephone expenses
Enter
Amount : *
Text : +
Document MenuSimulate
Post
Post one more document for IO TEL040230901
2. Display IO Report
Tcode :KOB1
Up to Internal Orders same pathInformation System Reports for Internal
OrdersLine
itemsOrders: Actual Line Items
Order Group : HYD_TEL
Cost element : 400581
Execute
3. Planning order wise
Tcode : KPF6
Up to Internal Orders same path
PlanningCosts & Activity inputsChange
Version : 0
85

From period : 1
To period : 12
Fiscal Year : 2012
Order group : HYD_TEL
Form-Based
Total plan costs Distribution key
240000 1
Next Combination button (Down arrow)
Total plan cost Distribution key
120000 1
Save
4. Display Variance Reports
Up to Internal Orders same path
Information SystemReports for Internal OrdersPlan/Actual Comparisons
Order: Actual/Plan /Variance
Controlling area : LAP
Fiscal Year : 2012
From Period : 5
To Period : 5
Plan version : 0
Order group : HYD_TEL
Cost element group : Blank
Or value(s) : 400581
Execute
…
…
…
…
86

10. Real IO with settlement to CC
Eg : Real IO : Promtional event
Real IO : are used for settlement purpose .While posting in FI , only IO should be
entered. Amount in the IO can be settled to Cost centre(s) later . Balance in the IO
becomes zero after complete settlement .
Requirement : Costs should be captured under a promotional event for the sake of
analysis.
Also the costs should be recorded in CC ‘Sales promotion’.
1. Settings
1. Creation of FS Group
Tcode:OBC4
Select FStV ‘LAFS’
Double click on Field status groups folder
 Select Field status group ‘G002’
Copy as button
Change the Field Status group to ‘G016’
Change the Text to ‘Cost accounts (CC &IO Optinl) ‘
Enter
Double click on FSG ‘G016’
Opt.Entry
Cost Center
CO/PP order
Save
Continue
2. Creation of G/L Promotional expenses
…
…
…
…
…
…
…
…
87

Tcode : FS00
Select GL account 400500 Salaries
Copy button
GL account: 400518
Enter
Change the Description to ‘Promotional expenses’
Create/Bank/interest tab
Change Field status group to ‘G016’
Save
Edit Cost element button
Valid from : 1.4.2.2012
Enter
Cost Elem Category : 01
Save
Tcode :KA06
Enter
Name : Promotional Expenses
Description : Promotional Expenses
CElem category : 21 (Internal Settlment)
Save
4. Create Cost Center
Tcode : KS01
Enter
Cost Centre : 1017
Enter
88

Name : Sales &Promotion
Descritpion : Sales &Promotion
Cost Center Category : P Sales & Marketing
Currency : INR
Save
5. Maintain allocation structure:
SPROControlling Internal ordersActual posting SettlementMaintain
allocation structures
New Entries
Allocation structure : L1
Text : IO-->CC settlment LAP
Save
Continue
Select Allocation structure ‘L1’
Double click on Assignments folder
New entries
Assignment : LA1
Text : Promotional Expenses
Save
Select ‘LA1’
Double click on Source folder
Enter
89

From cost element : 400518 expenses
Save
Continue
Double click on Settlement cost elements folder
New entries button
Receiver cat By cost element Settlement cost
elem
Name
CTR . 1000000036 Promotional Expense
Save
6. Maintain settlement profiles:
Same path
Double click on Maintain settlement profiles
New entries
Settlement profiles : LAP1
Description : IOCC LAP
To be settled in full
Allocation structure : L1
Indicators
√ 100%-validation
√ %-Settlement
√ Equivalence number
√ Amount settlement
Valid receivers
Cost center : Settlement Required
…
…
…
…
90

Other Parameters
Document type : SA
Max.no. distribution rules : 999
Residence time : 3 months
Save
Continue
7. Creation of internal Order Types
SPROControllingInternal ordersOrder Master DataDefine Order types
New Entries
Order category : 01 ie Internal Order (Controlling)
Enter
Order type : PEVT
Description : Promo Events
General parameters
Settlement prof. : LAP1
Planning profile : 000001
Object class : Overhead cost
√ Release immediately
Assign/change interval button (next to Number range interval)
Yes button
Continue
Not assigned
Click on PEVT
Double clikc on ‘Motor pool A - ZZZZZZZZZZZZ (external)’
Save
8. Maintain number range for settlement documents:
Same path
91

TCode : SNUM
Maintain groups button
Create button
Group : Settlemnt Docs LAP
From No. To Number
090000000 0999999999
Save
Continue
Back button
Click on LAP
Double click on Settlemnt Docs LAP
Save
9. Maintain Number Ranges for Bus transaction KOAO
Tcode :KANK
CO Area : LAP
 Maintan Groups button
Click on KOAO
 Double click on ‘No. ranges for CO documents (LAP)’
Save
2. End User
1. Creation of Internal order & Settlement rule
Tcode: KO01
SAP Easy AccessAccountingControllingInternal OrdersMaster DataSpecial
FunctionsOrderCreate
Order type : PEVT
92

Enter
Order : EXHST_LAP
Description : Exhibition stall
Company Code : LAP
Control data Tab
Statistical order
Info: Do not select the check box for a Real IO
Goto menuSettlement Rule
New rule button( )
Settlement Reciever
Cost Center : 1017
Percent : 100 %
Valid from : 1..201x to Blank
Save
2. Posting Expenses
Tcode :F-02
Enter
Amount : 18000
Cost centre : Blank Order : EXHST_LAP
Text : Ehibition stall rent
Enter
Amount : *
Text : +
Document MenuSimulate
Post
Tcode :KOB1
93

OrdersLine
Order : EXHST_LAP
Cost element : Blank
Execute
4. Settlement :
TCode : K088
Accounting ControllingInternal orderPeriod end closingSingle
functionsSettlement Individual processing
Order : EXHST_LAP
Settlement period : Current month
Fiscal year : 201x
√ Test run
√ Check transaction data
Execute
 Details list button( )
Test run
Execute
TCode :KOB1
OrdersLine
Order : EXHST_LAP
Execute
6. Display CC Report
TCode :KSB1
Cost center : 1017
94

Execute
95

11. Real Time Integration (New GL)
Real Time Integration is a component of New-GL . Previously if users make
any cross company code postings in CO , these transactions do not reflect in FI.
Users had to process a job at month end to allow the system to reconcile the
differences and post corresponding entries in FI ledger. With the new GL, this
reconciliation and posting of entry in FI ledger has become an automatic process .
Scenario : Allocation of costs from CC1 to CC2 . CC1 and CC2 are two costcenters
which belongs to different company codes (Cross company code allocation) . FI posting
should happen automatically in two company codes .
Prerequisites :
1 The two company codes must belong to same CO-Area
2 The two company codes must have same Chart of accounts.
1. Settings :
1. Create second company code ie LAC
Company code LAC should be assigned with
1. same Chart of accounts that is assigned to LAP.
2. same Co-Area that is assigned to LAP
SPROEnterprise StructureDefinitionFinancial
AccoutingEdit,Copy,Delete,Check Company Code
Double click on ‘Copy, delete, check company code’
Copy Org Object button
From Company Code : LAP
To Company Code : LAC
Enter
’Yes’ button to create GL Account Data
’No’ button for different local currency
Enter to ignore the msg
Enter
’Yes’ button to transport number ranges
Continue
96

Keep on pressing Enter
’Yes’ button to transport intervals
Continue
Enter
2. Assign Co-Area
Tcode : OKKP
Double Click on Co-area ‘LAP’
CoCd->CO Area : Cross-companycode cost accounting
 Double Click on Assignment of company code(s) folder
New Entries button
CoCd Company Name
LAC
Save
Continue
3. Activate CoCd Validation in Co-Area
TCode : OKKP
Double Click on Co-Area ‘LAP’
Double click on Activate component/control indicators folder
√ CoCd Validation
Save
Continue
Enter to Ignore wrn msg
4. Deactivate Reconcilition Ledger:
We have to deactivate the Reconcilition Ledger ,(if it is activated ) before using Realtime
Integration.We can use Tcode : OKKP to check the status.
97

We can skip this step in the lab.
Tcode : KALB
SPROControllingCost Element AccountingReconciliation
LedgerActivate/Deactivate Reconciliation Ledger
Deactivate Reconciliation ledger
Execute
5. Creation of Cost Center in Comapany code LAC:
TCode : KS01
Extras menu Set Controlliong Area
Enter
Cost Center : 1010
Enter
Name : Services
Description : Services
Person Responsible : mrt
Company Code : LAC
Currency : INR
Save
Enter to ignore the wrng msg
6. Activate intercompany postings in doc type SA.
98

TCode : OBA7
Double Click on Doc type ‘SA’
√ Inter-company posting
Save
Continue
7. Creation of GL accounts in LAP:
Tcode : FS00
Select GL account ‘400500’
Copy button
G/L Account 400509
Enter
Short Text : FICO Recon account
Field status group : ICCF ie CO <-> FI reconciliation posting
Save
Copy button
G/L Account 200970
Enter
Short Text : LAC account
Field status group : G067
Save
8. Creation of GL accounts in LAC:
Tcode : FS00
Copy button
G/L Account 400509
Enter
Field status group : ICCF ie CO <-> FI reconciliation posting
Save
Copy button
99

G/L Account : 200971
Enter
Short Text : LAP account
Save
Block GL account 200971 for creation in company code LAP
Block GL account 200970 for creation in company code LAC
9. Define Variants for Real time Integration:
SPROFinancial Accounting (New)  Financial Accounting Global Settings (New)
Ledgers Real-Time Integration of Controlling with Financial Accounting  Define
Variants for Real-Time Integration
New Entries
Var. for R-T Integ. : L1
√ R.-Time Integ:Active Key Date:Active from : 1.4. 2012
√ Acct Deter. :Active
Document Type : SA
Ledger Group (FI) : 0L
Text : Varaint for LAP
Use Checkboxes
√ Cross-Company-Code
√ Cross-Profit-Center
√ Cross-Business-Area
Save
Continue
10. Assign Varaints for Real-Time Integration to Company
Codes:
Same Path
 Assign Variants for Real-Time Integration to Company Codes
New Entries
…
…
…
…
100

Company Code Variant for Real-Time Integration
LAP L1
LAC L1
Save
Continue
11. Define Intercompany Clearing Accounts:
Upto Real-Time Integration of Controlling with Financial Accounting same path
 Define Account Determination for Real-Time IntegrationDefine Intercompany
Clearing Accounts
Alterantive path1 :
SPROControllingCost Element AccountingReconciliation LedgerDefine Adjustment
Accounts for Reconciliation Posting
Double click on ‘Maintain Clearing Accounts for Company Codes’
Tcode : OBYA
Alterantive path2:
SPROFinancial AcccoutningGeneral Ledger AccountingBusiness Transactions
Prepare cross company code transactions
Company code 1 : LAP
Company code 2 : LAC
Enter
Posted in : LAP
Cleared against : LAC
Debit posting key : 40 Credit posting key : 50
Account debit : 200970 Account credit : 200970
Posted in : LAC
Cleared against : LAP
Debit posting key : 40 Credit posting key : 50
Account debit : 200971 Account credit : 200971
Save
Continue
101

12. Define Account determination for Real-Time
Integration:
Tcode:OK17
Upto Define Account Determination for Real-Time Integration same path
Define Account determination for Real-Time Integration
Alterantive path :
SPROControllingCost Element AccountingReconciliation LedgerDefine Adjustment
Accounts for Reconciliation Posting
Double click on ‘Define Accounts for Automatic Postings’
Tcode : OBYB
Enter
Change Account Determin. Button
Save
Account
400509
Save
Continue
102

2. Enduser
1. Posting expenses to common CC (1004)
Tcode F-02
Post one document for Salary in company code LAP
Amount : 18000
Cost Centre : 1004
2. Reposing of Costs:
Tcode: KB11N
Extra menuSet Controlling area
Enter
CCtr (old) Cost Elem. Amount CCtr (new)
1004 400500 7000 1010
Post
3. Displaying CO document:
TCode : KSB5
Document Number : 900000000X
Execute
Click on CO document
Enviroment menu-Accounting Documents
(Two FI documents are generated , one in company code LAP the other one in
Company code LAC)
Double click on the Accounting document to be displayed.
Entry in LAP Should be :
Cr Salaries 7000.00-
Dr LAC account 7000.00
Entry in LAC Should be :
Dr Salaries 7000.00
103

Cr LAP account 7000.00-
104

12. Sales/Purchase Tax
Sales tax = Output tax
Purchase tax = Input tax
VAT : Value Added Tax
VAT is a mode of collection of tax
Purchase of RM Sale of FG
Pay purchase tax to Vendors Collect Sales tax from Customers
5000 Rs 7000 Rs
The diff is 2000. This amount is to be remitted to tax authority.
3. Settings
1. Define Tax procedure:
SPROFinancial accounting Financial accounting Global settingsTax on
Sales/Purchases Basic settingsCheck Calculation Procedure
Double click on Define Procedures
New Entries
Procedure Description
TAXIN Ind Tax procedure(LAP)
Save
Create Request button
Short Description: Sales/Pur Tax Settings (LAP)
Enter
Continue
Select Tax Procedure ‘TAXIN’
Double click on Control Data folder
New Entries
Step Ctyp Description Fro To AccKey
100 BASB Base amount
110 MWAS Output Tax 100 100 MWS
120 MWVS Input tax 100 100 VST
Save
105

2. Assign Country to Calculation procedure :
Same path
Position
Country : IN
Enter
Cty Proc
IN TAXIN
Save
Continue
Info:
Tax is configured at country level but not at Comp Code level. This setup is going to
work for all Comp Codes which belongs to India .
3. Define Tax Codes for Sales and Purchases
Upto Tax on Sales/Purchases same path
Calculation Define Tax Codes for Sales and Purchases
Country : IN
Enter
Taxcode : V0
Enter
Description : 0% input tax
Taxtype : V ie inputtax
Check ID √
Continue
Keep the cursor on Output tax(Click)
Deactivate line button
InputTax : 0
Save
Taxcode : V1
Enter
Description : 4% input tax
Taxtype : V ie inputtax
Check ID √
Continue
106

Keep the cursor on Output tax(Click)
InputTax : 4
Save
Taxcode : A0
Enter
Description : 0% output tax
Taxtype : A ie outputtax
Check ID √
Continue
Keep the cursor on Input tax(Click)
OutputTax : 0
Save
Taxcode : A1
Enter
Description : 14.5% output tax
Taxtype : A ie outputtax
Check ID √
Continue
Keep the cursor on Input tax(Click)
OutputTax : 14.5
Save
4. Creation of 2 GL accounts
a. VAT Payable
Tcode: FS00
Select GL account 100800 Expenses payable
Copy button
GL account : 100530
Enter
Description : VAT Payable
Control Data tab
107

Tax Category : > ie Output Tax Account
Create/Bank/Interest tab
Save
b. VAT Recievable
Select GL account 100530 VAT Payable
Copy button
GL account : 200530
Enter
Account Group : Assets
Description : VAT Receivable
Control Data tab
Tax category : < ie Input Tax Account
Save
5. Change GL accounts Sales, Inventory RM
Tcode :FS00
Select GL account 300510 Sales
Change button
Control Data Tab
Tax category : + ie Only output tax allowed
√ Posting without tax allowed
Save
Enter to Ignore the Wrng Msg
Select GL account 200700 RM inventory
Change button
Control Data Tab
Tax category : - ie Only input tax allowed
Save
Enter to Ignore the Wrng Msg
108

6. Define Tax acounts
Upto Tax on Sales/Purchases same path
Posting Define Tax accounts
Double click on transaction MWS ( Output tax)
Chart of accounts : LACA
Enter
Save
Account
100530
 Save button
Continue
Back button
Double click on transaction VST ( Input tax)
Save
Account
200530
Save
Continue
7. Define Tax Determination Rules
SPROSales and Distribution  Basic FunctionsTaxes Define Tax Determination
Rules
New entries
Tax count Name Seq Tax Categ Name
IN 5 MWST Taxble
Save
8. Define Tax Relevancy Of Master Records
SPROSales and Distribution  Basic FunctionsTaxesDefine Tax Relevancy Of
Master Records
Double click on ‘Customer Taxes’
New entries
Tax categ Tax class Description
MWST 1 Taxable
MWST 0 No tax
109

Back button
Double click on ‘Material Taxes’
New entries
Tax categ Tax class Description
MWST 1 Taxable
MWST 0 No tax
Save
4. Enduser
1. Posting Pur Inv
Tcode: F-43
PstKy : 31 Account : LAPGNVNDR
Enter
Amount : 27000
√ Calculate Tax
Bus. Area : LANZ
Text : Pur inv
Enter
Amount : *
Tax Code : V1
Busi Area : LANZ
Text : +
Document menuSimulate
Post
Entry should be:
31 LANZ LAPFIVNDR LAP vndr 27.000,00-
40 LANZ 0000200700 RM inventory 25.714,29
40 0000200530 VAT Recievable 1.285,71
110

2. Posting Sales Inv:
Tcode :F-22
PstKy : 01 Account : LAPGNCUST
Enter
Amount : 18000
√ Calculate Tax
Bus. Area : LANZ
Text : Sales inv
Enter
Amount : *
Tax Code : A1
Bus Area : LANZ
Text : +
Document menuSimulate
Post
Entry should be
01 LANZ LAPFICUST LAP fi customer 18.000,00
50 LANZ 0000300510 Sales 15.720,52-
50 100631 VAT payable 2.279,48-
111

7. MM Integration
LIVE project
MM Configuration MM consultant
FI Configuration FI consultant
FI-MM Integration FI Consultant
Learning environment
MM Configuration FI consultant
FI Configuration FI consultant
FI-MM Integration FI Consultant
1. MM configuration
1. Maintain Calendar:
SPROSAP Net weaverGeneral SettingsMaintain Calendar
Public holidays
Change button
Create Button
With fixed date
Enter
Day : 15
Month : 8
Not Guaranteed
Short holiday name : Independence day
Long holiday name : Independence day
Enter
Continue
Back button
Holiday Calendar
Change button
Create button
Calendar ID : LC
Description : holiday calendar for LAP
…
…
…
…
…
…
…
…
…
…
…
…
…
…
…
…
112

Assign Holiday button
Select holidays to be included
Assign publ. holiday button
Save
Continue
Factory calendar
Change button
Create button
Factory calendar ID : LF
Description : Factory calendar for LAP
Holiday calendar ID : LC
Workdays
Select Monday to Saturday
Save
Continue
2. Define plant:
SPROEnterprise StructureDefinitionLogistics-GeneralDefine, Copy, delete,
check
plant
Double click on Define Plant
New Entries
Plant : LAP1
Name 1 : LAP Hyd plant
Factory calendar : LF
Save
Name : LAP Hyd plant
Country : IN
Region : 01
City : Hyd
Enter
Create Request button
Short Description : MM configuration for LAP
Enter
Continue
…
…
…
…
113

Next entry button
Plant : LAP2
Name 1 : LAP mum plant
Save
Name : LAP mum plant
Country : IN
Region : 13
City : Mum
Enter
Continue
Next entry button
Plant : LAP3
Name 1 : LAP Chennai plant
Save
Name : LAP Chennai plant
Country : IN
Region : 22
City : Chennai
Enter
Continue
3. Define Division:
Same path
Define, copy, delete, check division
Double click on Define Division
New Entries
Division Name
LS Small Cars
Save
Continue
4. Maintain Storage Location:
114

Up to Definition same path
Materials Management Maintain storage location
Plant : LAP1
Enter
New Entries
SLoc Description
LAP1 Hyd Storage Location
Enter
Save
Continue
Plant : LAP2
Enter
New Entries
SLoc Description
LAP2 Mum Storage Location
Enter
Save
Continue
Plant : LAP3
Enter
New Entries
SLoc Description
LAP3 Chennai Storage Location
Enter
Save
Continue
5. Maintain purchasing organisation:
Same path next line
115

New Entries
Purch. Organisation Purch. Org Descr
LAPO LAP purchase org.
Save
 Continue
6. Assign plant to company code:
Up to Enterprise Structure same path
AssignmentLogistics-General Assign plant to company code
New Entries
CoCd Plnt
LAP LAP1
LAP LAP2
LAP LAP3
Save
Continue
7. Assign Business Area to Plant/Valuation Area and
Division:
Same path next line
Valuation area - division button
New entries
ValA Dv BusA
LAP1 (Valuation area is nothing but plant LS LANZ
LAP2 LS LANZ
LAP3 LS LANZ
Save
Continue
8. Assign Purchasing organization to company code:
Up to Assignment same path
Materials ManagementAssign purchasing organisation to company code
Position
Purchasing org : LAPO
Enter
POrg CoCd
116

LAPO LAP
Save
Continue
9. Assign purchase organisation to plant:
Same path next line
New Entries
POrg Plnt
LAPO LAP1
LAPO LAP2
LAPO LAP3
Save
Continue
10. Create Purchasing Groups:
SPROMaterials ManagementPurchasingCreate Purchasing Groups
New Entries
Purchasing Group Desc. Pur.Grp
LPG LAP purchasing group
Save
Continue
11. Define Material Group:
SPROLogistics-GeneralMaterial MasterSettings for Key FieldsDefine Material
Groups
New Entries
Matl Group Material Group Desc
LAPM Metals
Save
Continue
12. Maintain Company Code for Material Management:
TCode :OMSY
Up to Material Master same path
Basic SettingsMaintain Company Codes for Material Management
Position
Company code : LAP
Enter
(CAUTION: Enter current period .If you enter wrong period it can’t be changed)
117

Cocd Year Period ABp
LAP 2012 5(Current period) √
Save
Continue
Note: Material posting starts from the above period . ABp is Allow Back posting .
If ABp is selected 2 periods(current and previous) are allowed , other wise only current
period is allowed.
13. Define Attributes of Material Types:
Up to Basic Settings same path
Material typesDefine Attributes of Material types
Position
Material type : FERT
Enter
Select Material Type ‘FERT’
Double click on ‘Quantity/value updating’ folder
Position
Enter
Valuatin area : LAP1
Enter
Valuation area Material
s
Qty updating Value Update
LAP1 FERT √ √
LAP2 FERT √ √
LAP3 FERT √ √
Save
Continue
Back button
Position
Material type : ROH
Enter
Select Material type ‘ROH’
Double click on Quantity/value updating folder
Postion
Valuation Area : LAP1
118

Enter
Val .area Matl type Qty updating Value Update
LAP1 ROH √ √
LAP2 ROH √ √
LAP3 ROH √ √
Save
Back button
Position
Material type : HALB
Enter
Select Material type ‘HALB’
Postion
Enter
Enter
LAP1 HALB √ √
LAP2 HALB √ √
LAP3 HALB √ √
Save
Back button
Position
Material type : VERP Packaging
Enter
Select Material type ‘VERP’
Postion
Enter
Enter
LAP1 VERP √ √
LAP2 VERP √ √
Save
119

Double click on Mtyp ‘FERT’
Int. purchase orders : 2 ie Int. purchase orders are allowed
Save
14. Set Tolerance Limits for Price variance ( purchasing
order):
SPROMaterial ManagementPurchasingPurchase OrderSet Tolerance Limits
for
Price Variance
Select ‘TlKy’s PE, SE for Company code ‘1000’
Copy as button
Change the Company Code to ‘LAP’
 Enter
Again change the Company Code to LAP
Enter
 Save
Continue
15. Plant Parameters
Up to Materials Management same path
Inventory Management and Physical InventoryPlant Parameters
Select Plant ‘1000’
Copy as button
Change the plant to ‘LAP1’
Enter
Copy as button
Enter
Copy as button
120

Enter
Save
Continue
16. Define Number Assignment for Material and Phys.
Inv .Docs
(One time setting)
SPROMaterials ManagementInventory Management and Physical
InventoryNumber
Assignment Define Number Assignment for Material and Phys. Inv .Docs
Maintain Groups button
√ Material documents for goods receipts
WE WF WO WW
Interval menuMaintain
Position the cursor on any interval
Edit menuInsert year
Year From number To number
2013
(Calendar year)
4500000000 4599999999
Enter
Back button
√ Material documents for goods movements and inventory diffs
WA WH WI WL WQ WR WS WZ
Interval menuMaintain
Position the cursor on any interval
Edit menuInsert year
Year From number To number
2013
(Calendar year)
5000000000 5099999999
Enter
Save
Continue
17. Set Tolerance Group (for GR):
Same path up to Inventory Management and Physical Inventory
Goods ReceiptsSet Tolerance Limits
121

Select Tlky B1, B2, VP for company code ‘1000’
Copy as button
Change Company Code to ‘LAP’
Enter
Enter
Enter
Save
Continue
18. Maintain Default Values for Tax codes:
Up to Material Management same path
Logistics Invoice VerificationIncoming InvoiceMaintain Default Values for tax codes
New Entries
Company Code : LAP
Save
Continue
19. Set Tolerance Limits (for invoice verification):
Up to Logistic Invoice Verification same path
Invoice BlockSet Tolerance Limits
Select Tolerance Keys PP, PS & ST for company code ‘1000’
Copy as button
Change Company Code to ‘LAP’ (3times)
Enter (3 times)
Save
Continue
20. Define Automatic status change:
Up to Logistics Invoice Verification same path
Invoice Verification in Back groundDefine Automatic Status change
New Entries
CoCd Set correct invoice to’’completed’’
LAP Blank
122

Save
Continue
21. Group together Valuation areas:
Up to Materials Management same path
Valuation and Account AssignmentAccount DeterminationAccount Determination
Without WizardGroup Together Valuation Areas
Position
Valuation area : LAP1
Enter
Valuation Area Val. Grpg code
LAP1 X
LAP2 X
LAP3 X
Save
Continue
22. Define Valuation Classes:
Same path next lineDefine Valuation Classes
Valuation Class button
Select Valuation Class 3000 ( ie Raw material1) ,7900 (ie Semi-finished products)
and
7920 ( ie FinishedGoods)
Copy as button
Change Valuation Class 3000 to ‘LAP1’
Change Valuation Class 7900 to ‘LAP2’
Change valuation class 7920 to ‘LAP3’
Enter
Save
Continue
2. FI Consultant’s Job
123

1. Changing GL account Inventory RM
Tcode: FS00
Select GL account 200700 (RM Inventory)
Change button
Create /Bank/Interest tab
Field Status Group : G006 (Material Accounts)
√ Post automatically only
Save
2. Creating GL accounts
Inventory FG :
Select 200700 (Inventory RM)
Copy button
GL account : 200702
Enter
Description : Inventory FG
Control Data tab
Tax category : Blank
Save
Inventory SemiFG :
Select 200702 (Inventory FG)
Copy button
GL account : 200701
Enter
Description : Inventory SemiFG
Save
GR/INR account
Select 100800 Expenses payable account
Copy button
GL account : 100520
124

Enter
Description : GR/INR account’
Control data tab
Tax category : - (Minus)
Sort key : 010 (Purchase order No.)
(Make sure Open Item Management is on)
Field Status Group : G045 Goods/Invoice Received clearing account
Save
Freight Clrng account
Select G/L account 100520 (GR/INR account)
Copy button
GL account : 100521
Enter
Description : Freight Clrng account
Field Status Group : G017 Freight/customs provisions/ clearing (MM)
Save
RM Consumption Account
Select 400500 (Salaries)
Copy Button
GL account : 400599
Enter
Description : RM Consumption
Field Status Group : G003 (Material Consumption Account)
Save
Edit Cost Element button
Valid From : 01.04.2012
Enter
Cost Elem category : 1
Save
SFG Consumption Account
Select 400599 RM Consumption
125

Copy Button
GL account : 400950
Enter
Description : SFG Consumption
Save
Edit Cost Element button
Valid From : 01.04.2012
Enter
Cost Elem category : 1
Save
Cost Of Goods Sold a/c
Select 400500 (Salaries)
Copy Button
GL account : 400204
Enter
Description : Cost Of Goods Sold a/c
Field Status Group : G030 ie Change in stock accounts
Save
Inc/Dec in stock account
Select 300510 (Sales account)
Copy Button
GL Account : 300204
Enter
Description : Inc/Dec in stock
Control data tab
Tax category : Blank
Field Status Group : G030 (Change in stock account)
Save
3. Assignment of Accounts:
Tcode: OBYC
SPROMaterial ManagementValuation and Account AssignmentAccount
126

Determination Account Determination without wizardConfigure Automatic Posting
Cancel button
Account Assignment button
Double click on transaction ‘BSX’ (Inventory posting)
Chart of account : LACA
Enter
Valuation class √
 Save
Valuation class Account
LAP1 200700(Inventory RM)
LAP2 200701(Inventory SemiFG)
LAP3 200702(Inventory FG)
Save
Continue
 Back button
Double click on Transaction ‘FR1’ (Freight clearing)
Valuation modif √
Valuation class √
Save
Valuation
modif
Valuation Class Account
X LAP1 100521
Save
Back button
Double click on Transaction ‘WRX’ (GR/IR clearing account)
Valuation modif √
Valuation class √
Save
Valuation
modif
X LAP1 100520
Save
Back button
127

Double Click on transaction ‘GBB’
General modification √
Valuation modif √
Valuation class √
Save
Valuation
modif
General
Modification
X VBR LAP1 400591
X VBR LAP2(SemiFG) 400990
X VAY LAP3 400204
X AUF LAP3 300204
X AUF LAP2 300204
X VAX LAP3 400204
X ZOF LAP3 300249
X ZOB LAP1 100520
Note: GL account 400599 is RM consumption a/c
300204 is Inc/Dec in stock and
400204 is Cost of Goods Sold a/c
100520 is GR/INR account
Save
Continue
VBR : RM consumption
VNG : Material Scrapping
ZOB : GR w/o purchase order (movement type 501)
FG Reciept from Production
AUF ZOF
With Production Order
[PP implemented]
Without Production Order
[PP not implemented]
FG Delivery to customer
VAY VAX
Sales A/C as Revenue element
[CO Implemented)
Sales A/C not as a Revenue element
(CO not implemented)
4. Creating No. ranges for Document types WE WA RE
128

Tcode :OBA7
Double Click on document type ‘WA’
Note down the No range ‘49’
Back button
Doubl Click on document type ‘WE’
Note down the no range ‘50’
Back button
Double Click on document type ‘RE’
Note down the no range ‘51’
In the same screen ‘Number range information’ button
Company Code : LAP
Change Intervals button
Interval button
No Year From Number To Number
49 2012 4900000000 4999999999
Enter
Interval button
50 2012 5000000200 5099999999
Enter
Interval button
51 2012 5100000000 5199999999
Enter
Save
Continue
3. MM End User
Planned delivery costs Unplanned Delivery Costs
If you know the freight charges at the time of PO
creation, you can enter in PO. During the GR, the
freight charges will be posted to Freight clrng
If you don’t know the freight charges at
the time of PO creation, you can enter
them during Inv Verification (MIRO)
129

account.
Freight charges will be posted to Inventory
account
During freight invoice verification they are
transferred to vendor account.
There are two options as how to post
unplanned delivery cost (This is a CoCd
level setting).
1. Freight charges can be distributed
among invoice items
2. Freight charges can be posted to
Expenses account
Planned delivery costs:
Scenario1 : Goods inv and Freight inv are from single vendor
Solution : Goods inv and Freight inv can be entered in one step
Scenario2 : Freight inv is from a different vendor
Solution : Goods inv and Freight inv have to be entered in separate steps
(We are following scenario 2 ie Transport vendor is separate from goods vendor)
1. Creation of RM master
TCode :MM01
SAP Easy AccessLogisticsMaterials ManagementMaterial
MasterMaterialCreate
(General) Immediately MM01
Material : LAPRM
Industry Sector : Mechanical Engineering
Material type : ROH Raw Material
Select View(s) button
Select views Basic data1, Purchasing , General Plant Data / Storage 1 , Accounting 1,
Costing1 and Costing2
Org. Levels button
Plant : LAP1
Stor. location : LAP1
Enter
Basic Data1 tab:
Material : LAP RM (Steel)
Basic unit of measures : KG
Material Group : LAPM
130

SAP CO step by step config guide & user manual part 1

SAP CO step by step config guide & user manual part 1

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