In this slides you can find useful information if you are interested in how to write a good request for proposal for your event mobile app.
The presentation has been made in Las Vegas at IMEX America the 10th of October 2012.
More information about this topic are available in a free ibook guide (only for iPad) that you can download from our website: http://www.eventagist.com/
2. Stefania Conti-Vecchi – IMEX America 2012
2
SEMINARS
10:30
-‐
10
October
2012
-‐
Tech
Pavilion,
Stand
2941,
Show
Floor
How
to
write
a
good
RFP
for
your
conference
mobile
applicaKon
13:30
–
11
October
2012
-‐
Tech
Pavilion,
Stand
2941,
Show
Floor
Audience
Generated
Content
-‐
Web
SoluKons
TOOLS
for
Virtual
and
Hybrid
MeeKngs
3. Stefania Conti-Vecchi – IMEX America 2012
HOW
TO
WRITE
A
GOOD
RFP
What
should
be
included
in
a
Request
for
Proposal?
What
features
you
should
be
looking
for
to
have
in
your
app?
4. Stefania Conti-Vecchi – IMEX America 2012
BUT
FIRST…
DOES
MY
EVENT
REALLY
NEED
AN
APP?
Hi I’m the
Cool! Everything I organizer and
need of the event
this is the app
is in the app of our event
PARTICIPANTS% EVENT%ORGANIZER%
5. Stefania Conti-Vecchi – IMEX America 2012
PARTICIPANTS
ARE
EQUIPPED
WITH
THEIR
OWN
MOBILE
DEVICES
if
you
provide
your
conference
mobile
app…
….your
parKcipants
will
be
more
comfortable
using
their
own
technology
which
they
are
familiar
with
and
always
have
with
them…
6. Stefania Conti-Vecchi – IMEX America 2012
CONTENT
AND
FEATURES
What
features
you
should
look
to
include
in
your
event
app?
Depending
on
your
budget
and
your
event
requirements
7. Stefania Conti-Vecchi – IMEX America 2012
BRAINSTORMING
Brainstorm
with
your
team
and
clients
and
write
down
all
your
needs
and
ideas
8. Stefania Conti-Vecchi – IMEX America 2012
APP
OBJECTIVES
What
do
we
want
to
achieve
with
the
applicaKon?
BEST%
EVENT% Give
parKcipants
tools
and
APP%OF% informaKon
THE%YEAR%
Give
exhibitors
and
sponsors
a
much
wider
exposure
and
visibility
9. Stefania Conti-Vecchi – IMEX America 2012
APP
OBJECTIVES
Collect
feedback
and
analyKcs
Gather
the
audience-‐generated
content
Improve
the
buzz
Be
eco-‐friendly
10. Stefania Conti-Vecchi – IMEX America 2012
TIME
HAS
AN
IMPACT
How
soon
your
conference
is
scheduled?
Sponsors
Visibility
ParKcipants
Time
to
collect
registraKons
11. Stefania Conti-Vecchi – IMEX America 2012
WEBSITE
READY
AND
COORDINATION
OF
THE
GRAPHIC
LAYOUT
12. Stefania Conti-Vecchi – IMEX America 2012
CONTENTS
AND
FEATURES
Program
General
Registra,on
and
informa,on
form
speakers
Documents
Maps
and
&
other
Agenda
floor
plans
useful
sources
13. Stefania Conti-Vecchi – IMEX America 2012
CONTENTS
AND
FEATURES
Real-‐,me
Networking
Join
the
connec,on
tools
Community
Sponsor
Surveys
and
Exhibitors
Check-‐in
polls
showcases
14. Stefania Conti-Vecchi – IMEX America 2012
CONTENTS
AND
FEATURES
Games
and
Chat
with
Collateral
awards
the
events
QRcode?
organizers
App
help
Tourist
Social
and
infos
network
guidelines
15. Stefania Conti-Vecchi – IMEX America 2012
TECH
ASPECTS
OF
THE
RFP
NaKve
or
non-‐naKve
Bloodhound
is
the
free
mobile
non-‐na,ve
app
for
events.
Twoppy
is
the
free
mobile
app
for
events
that
combines
na,ve
and
non-‐na,ve
features.
Content
Management
System
Ask
for
Excel
IntegraKon
16. Stefania Conti-Vecchi – IMEX America 2012
TECH
ASPECTS
OF
THE
RFP
Pla`orms
Size
of
your
event
Custom
graphics
App
analyKcs
17. Stefania Conti-Vecchi – IMEX America 2012
SELECTION
OF
PROVIDERS
Who
are
the
right
companies
to
really
understand
your
needs
and
that
can
acKvely
work
with
you?
18. Stefania Conti-Vecchi – IMEX America 2012
EXPERIENCE
AND
QUALIFICATIONS
Years
in
the
business
and
how
many
other
apps
they
have
developed,
in
parKcular
for
other
similar
events.
Major
clients
Number
of
projects
completed
to
date.
Assistance
and
training
Project
manager
and
markeKng
and
promoKon
services
Percentage
of
bugs
and
crashes
HosKng
and
maintenance
service
Development
of
naKve
and
mulK-‐pla`orm
applicaKons
19. Stefania Conti-Vecchi – IMEX America 2012
BUDGET
Let's
see
how
many
features
and
func,ons
we
can
get
for
the
least
amount
of
money…
Let's
tell
the
developer
what
we
want
and
see
what
kind
of
price
they
come
up
with!
Text:Michelle
Bruno
hSp://forkintheroadblog.com/
20. Stefania Conti-Vecchi – IMEX America 2012
OTHER
USEFUL
CONSIDERATIONS
no
exclusion
for
categories
of
acendees
Not
too
heavy
and
It
should
be
a
free
app
easily
downloadable