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EBook: Introduction To Cold Calling 2.0

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EBook: Introduction To Cold Calling 2.0

  1. 1. ! ! How!to!sell!in!the!new!era !!!!!!!!!!!!!A!sales!guide!to!creating!predictable!revenue ! ! !!!!!!!!!!Pressurequot;less!sales ! Aaron!Ross! ! ! ! ! ! Forward!by!Onna!Young!
  2. 2. ! Forward!to!Cold!Calling!2.0! ! Prospect!and!generate!new!business!without!ever!making!“cold!calls”!?!!! Leads360!an!innovative!software!company!was!where!I!first!met!Aaron!Ross!who! was!finishing!his!6!month!consultancy!to!help!revamp!their!sales!flow.!!His!Cold! Calling!2.0!was!required!reading.!His!ideas!were!nothing!short!of!genius!and! answered!all!of!the!questions!I!had!always!asked!myself,!for!over!11!years,!about! how!to!create!a!more!efficient!system.!!I!was!fascinated!by!these!simple!and! suddenly!obvious!techniques,!and!we!began!collaborating!on!his!passion!project:! PebbleStorm!(“Make!money!through!enjoyment”),!which!included!us!developing! some!project!ideas!together.!!This!equot;book!is!one!of!the!outcomes!of!that!practice!!! Are!you!are!stuck!practicing!sales!techniques!that!just!don’t!work!like!they!should,! or!like!they!used!to?!!Can!it!be!that!there’s!a!simple!system!that,!as!a!sales!rep,!I! can!develop!new!business!and!make!more!money!without!cold!calling?!!Yes!!! Aaron!Ross,!entrepreneur,!engineer,!and!forward!thinker!created!a!new! prospecting!methodology!and!sales!team!at!!that!sourced!$100! million!in!recurring!revenues,!is!now!sharing!this!knowledge!with!you.!!! Aaron!Ross’s!simplified!model!of!sales!efficiency!begins!to!answer!the!question! we!have!always!asked!as!a!sales!people,!“How!can!I!be!more!productive!during!a! workday,!generating!more!results!with!less!stress!and!effort?!!How!can!I!make! more!money!and!waste!less!time!prospecting/cold!calling!for!new!business,!all!in! a!regular!workday?!!What!systems!would!best!benefit!me!as!a!sales!person,!so!I! don’t!have!to!reinvent!the!wheel?”!!Cold!Calling!2.0!makes!you!feel!as!though! you’ve!died!and!gone!to!sales!heaven!!!! Cold!Calling!2.0!is!a!realistic!answer!to!finding!new!business!in!today’s! environment.!!It!provides!a!straightforward!model!for!how!to!achieve!success!on! all!levels,!reduce!stress,!and!create!predictable!revenue.!! 2! ! !!!!!!! !
  3. 3. What!follows!are!success!elements!for!sales!people!to!begin!implementation!of! these!new,!proven!sales!strategies,!at!your!company,!whether!it’s!just!one!sales! person!or!a!whole!team!of!sales!people.!!! What!a!salesperson!deals!with!today…! You’re!the!revenue!producing!portion!of!the!company!quot;!one!of!its!most!valuable! assets.!!Your!job!is!to!bring!in!revenue,!and!they!don’t!care!how!you!do!it.!!The! pressure’s!on.!!You’ve!been!hired!to!do!a!job!and!if!you!do!not,!there’s!someone! waiting!to!take!your!place.!!Many!companies!treat!their!salespeople!as! expendable!resources,!and!make!sure!you!are!well!aware!that!you!are!NOT!as! valuable!as!you!think,!and!are!even!easily!replaceable.!!“You’re!only!as!good!as! your!last!performance,”!they’re!happy!to!share!at!the!end!of!each!month.!!Often! after!the!sale!is!closed,!you!have!to!start!all!over!again!and!recreate!the!sale!from! scratch.!This…ahem…”business!model”!presumes!that!you!are!your!own! marketing!person,!manager,!prospector,!office!assistant,!mail!room,!cheerleader,! copywriter,!CEO!of!your!day,!self!starter,!data!entry,!oh,!and!you!make!sales,!if! time!permits,!or!else!!!Like!a!circus!juggler!with!10!balls,!you!do!your!best!to!keep! them!in!the!air!pretending!it’s!easy!and!you’ve!got!it!all!handled.!!And!you’d!be! the!first!to!admit!it!that!you!do!a!good!job.!!But!it’s!a!lot,!it’s!pressure,!and!it’s!all! on!you!!!! Gone!will!be!the!days!of!pressure!and!desperation!searching!for!the!proverbial! needle!in!the!haystack.!!This!system!creates!more!needles,!less!hay;!more!clients! more!sales,!less!searching!and!wasted!effort.! Cold!Calling!2.0!changes!your!previous!experience!by!creating!a!system!of! specialized!sales!functions,!a!drumbeat!of!incoming!new!business,!regular!results,! and!predictable!revenue.!!!!! 3! ! !!!!!!! !
  4. 4. Sales!2.0!Book! This!Cold!Calling!2.0!ebook!is!an!excerpt!from!“Sales!2.0:!Improve!Business! Results!Using!Innovative!Sales!Practices!and!Technology”!! Buy!on!Amazon! ! ! Introduction to Cold Calling 2.0 There are three problems with expecting your field or telesales salespeople to do all of their own lead generation in addition to closing: 1. They don’t like to do it 2. They usually aren’t effective at it 3. It’s a poor use of company resources If you want to take an important step towards turning your sales organization into a sales machine, start by letting your sales people focus on what they do best: work active sales cycles and close. Implement a Sales Development function to prospect for new clients to ensure a predictable, sustainable supply of qualified leads for the field and/or Telesales, and a Market Response function, to qualify the leads that come into your website, through the telephone or other “inbound” channels: 1. Sales Development prospects into cold or inactive companies who aren’t engaging with you already, to source new, incremental sales opportunities and pass them to quota-carrying salespeople. In the past this team would have been making cold calls, though today there are much more effective means to prospect. Organize Sales Development Reps by territories that match the field and telesales, because it’s vital for them to build relationships with their sales teammates. One Sales Development Rep typically supports 3-5 quota-carrying reps. By the way, while adding a dedicated Sales Development function can vastly 4! ! !!!!!!! !
  5. 5. improve your outbound prospecting results, we’re not saying your quota-carrying salespeople should not do any new business generation – far from it! However, they shouldn’t spend their time making cold calls. They should to higher-potential sources of business: a small list of targeted accounts at which they can build relationships, current clients, or their own past dead opportunities. 2. Market Response qualifies incoming leads that reach the company through the website or phone (usually driven either by internet search, word-of-mouth or marketing programs), and route qualified opportunities to the appropriate quota- carrying salesperson. A rule of thumb is that for every 400 leads per month that require human attention, a company needs one Market Response Representative. By removing unqualified opportunities out of the pipeline early in the sales cycle, Market Response determines which accounts will be followed up by the sales force and thereby paves the way for increased close rates by the field and Telesales, who spend their time only on pre-qualified opportunities. 5! ! !!!!!!! !
  6. 6. Why Sales Development and Market Response should be separated In companies where incoming lead volume justifies having a dedicated market response function, separate the Market Response from Sales Development to make both teams more focused and productive. The roles are very different (inbound reps receive leads to work to qualify, while outbound reps initiate calls and emails) and it’s very challenging for a rep switch between the two mindsets throughout the day. The market response become experts at efficiently qualifying inbound and marketing-generated leads, and the Sales Development team only prospects for incremental business at accounts that need to be pursued, where there is no active or pre-existing interest. Aaron Ross, founding Director of’s outbound prospecting team tells us, “ learned this the hard way in 2004, when we changed from having separate Sales Development teams doing inbound and outbound roles, to having the same team handle both inbound and outbound responsibilities. Within a 6! ! !!!!!!! !
  7. 7. week, productivity had dropped by 30%. Within three weeks, it was clear that the productivity drop was caused by the mixing of the responsibilities and was not going to improve with time. quickly changed the structure back to separate teams doing Sales Development and Market Response functions, and productivity rose back to prior levels.” Aaron Ross calls the kind of prospecting efforts he initiated at “Cold Calling 2.0”. He says, “Through 2008, the Cold Calling 2.0 team there will have sourced about $100,000,000 in recurring annual revenue for Year after year, return on investment on each person in the role was about 3000%.” 7! ! !!!!!!! !
  8. 8. Cold Calling 2.0 Why aren’t the old techniques effective anymore? Although once in awhile a cold call or classic new business letter might work, it’s becoming more rare. There are three dynamics in the market that have changed the nature of prospecting and what works: 1. Buyers are sick of being sold to, and become more resistant every year to classic sales & marketing methods, such as pushy cold calls or generic marketing materials. 2. Sales 2.0 technologies, both of CRM systems and Sales 2.0 applications, make 8! ! !!!!!!! !
  9. 9. it easier than ever to take the guesswork out of implementing, executing and auditing the ROI of a prospecting methodology. 3. More accountability in marketing spend. There is ever-increasing pressure for lead generation and marketing budgets to show documented proof of revenue results. Every project is scrutinized - “what’s the ROI? How do you know?” Executives want proof of revenue generated. What is Cold Calling 2.0, and why is it different? A cold call is “calling someone who doesn’t know you and who isn’t expecting your call.” Cold Calling 2.0 means prospecting into cold accounts without ever making any cold calls. More importantly though, executed systematically in high-volume, an inside Sales Development team devoted exclusively to Cold Calling 2.0 can become the most predictable and sustainable pipeline engine (and thus revenue) for the company. Three key principles to developing a team successfully include: 1. No cold calling: prospect into cold accounts with new methods, other than surprising people on the phone or trying to negotiate around gatekeepers. For example, use simple emails to generate referrals to the right people, or who then expect (and often welcome) a call. 2. A focus on results, not activities, which means that dials and calls per day are much less interesting or even important. Rather, track metrics such as qualification calls per week, qualified opportunities per month, or closed revenue sourced. Calls per day and dials are usually only tracked during training periods, for coaching purposes while reps ramp up their pipelines. 3. Everything is systematically process-driven, including management practices, hiring, training, and, of course, the actual prospecting process. By emphasizing repeatability and consistency, the pipeline and revenue ramps 9! ! !!!!!!! !
  10. 10. generated by a new sales development rep become very predictable, and the entire team’s results become highly sustainable.’s Story In 2002, had begun building a field sales organization dedicated to larger companies. To supplement the inbound leads they received (generated mostly through word-of-mouth), the field sales force was expected to prospect to bring in their own large deals. However, little was happening in the way of prospecting. Along the way, realized that in addition to the field people not making many calls because of their understandable dislike for cold calls 1. The environment had changed, and the Sales 1.0 prospecting techniques of the 1990’s weren’t working. Not only were cold calls ineffective, but even targeted marketing programs offering high value items (such as business books) produced disappointing results. 2. Making the field do cold calls means having your highest-cost (per hour) sales resource perform the lowest-value (per hour) activity Through these realizations, decided it needed a new approach to create its own controllable, predictable source of new pipeline. What better place to create a new system than in the guts of the world’s leading CRM company? At, which used its own CRM system to pioneer the company’s Sales 2.0 methodology and best practices, the Cold Calling 2.0 project was begun in 2003 by Sales 2.0 leaders Aaron Ross, Frank Van Veenendaal and Shelly Davenport. They spent a year testing and perfecting the methodology and system to prove its ability to add incremental revenue at a high ROI, before heavily investing in building a team around it. A key advantage they had was the application itself as a platform on which to build the Cold Calling 2.0 program. Aaron confirms that “We would never have produced the same level of results without using software and resources and open mind frames. The 10! ! !!!!!!! !
  11. 11. Sales 1.0 CRM systems would have held us back as slow, unintuitive and lacking the capabilities we needed around things like third-party applications, reporting and dashboards.” Despite some serious obstacles, which are detailed below, results quickly followed: Initial Challenges Aaron reports “You might assume that the prospecting was easy ‘just because it was’, now a well known brand, and that companies would take our calls. Nothing could be further from the truth. Although today is a globally recognized brand company and the software-as-a-service (SaaS) licensing model is broadly accepted, back in the early and mid-2000’s: 11! ! !!!!!!! !
  12. 12. ! was unknown and misunderstood in most companies. If someone had heard of, they typically thought “don’t you offer outsourced sales teams?” ! was pioneering the concept of Software-as-a-service, offering its products online and on-demand; SaaS had not yet become accepted by mainstream companies. Furthermore, classic prospecting techniques just didn’t work. Aaron says, “I decided to throw out all the books and legacy ideas and start from scratch. I also believe that because I had zero sales experience prior to, I had a fresh perspective.” 12! ! !!!!!!! !
  13. 13. What did do differently? Here are examples of the different intentions and practices of Cold Calling 1.0 versus Cold Calling 2.0: Here are some further thoughts on what has changed: * Develop respected experts: the Sales Development role is often treated within a sales organization as a low-level job. If you treat it that way, you’ll get low-level results. It’s a challenging and often thankless role. Treat the team as, and expect them to be, experts. Don’t skimp on training, equipping or developing them. Set high expectations of their ongoing skills development. 13! ! !!!!!!! !
  14. 14. * Qualify accounts and contacts before calling: Cold Calling 1.0 involves calling or emailing into unfiltered industry-based lists of targets. Prospecting into accounts of marginal potential is the most common waste of time by Sales Development Reps and companies? Spend serious time on identifying and clarifying your Ideal Customer Profile. Define what companies are the most similar to your top 5-10% of your customers, defined as the ones likeliest to purchase for the most revenue, and develop focused target lists based on these tight criteria. * Research rather than sell: when reps do call into cold accounts, rather than cold calls make “research calls.” The intention is different – rather than trying to get the decision maker on the phone, a rep simply learns about the company and whether there is even a potential fit or not. * Blackberry-sized emails: Avoid sending long, salesy emails that no one reads. Send emails that are very short (readable on a blackberry) and to the point. Be direct – what are you looking for? * Go beyond basic CRM: Leverage your CRM system and Sales 2.0 applications in every way possible. Do you use dashboards? What about applications for de- duplication and data cleansing, contact acquisition, or tools that tell you when prospects that you are in touch with visit your website? There is a wealth of options now to enhance every step of your process – in fact, there are so many options it can be too confusing! Don’t let that stop you from constantly testing new applications to see what works for your company. But Would Cold Calling 2.0 Work For My Company? It can work for any company, as long as the company can sell products worth more than $10,000. Over time, and as new Sales 2.0 technologies continue to evolve, this minimum amount will come down. The success of the Cold Calling 2.0 project was a direct result of a well-planned and executed Sales 2.0 program, combining strategy, process, people, and technology. 14! ! !!!!!!! !
  15. 15. It included intensive training for both outbound Sales Development reps and managers that enabled: ! Every outbound Sales Development person to produce consistent, verifiable individual results, and ! Every Sales Development manager to ramp and manage a team of outbound reps to create consistent, verifiable team results By following Sales 2.0 practices, other companies have seen similar successes. For example, in late 2007, at Responsys, Scott Olrich (Chief Marketing Officer) and Erythean Martin began building a Cold Calling 2.0 program based on the system. Within four months the team increased the pipeline generated per sales development person by 300% and had become the top (and most predictable) source of new pipeline for in the company. 15! ! !!!!!!! !
  16. 16. ALSO SEE: Buy the Sales 2.0 Book on Amazon: More from Aaron Ross: “Grow revenue through enjoyment” “Make money through enjoyment” “Fresh B2B Marketing Data” ! ! ! 16! ! !!!!!!! !
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