Study effectively and maximize return on your work time
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Are you spending your time in the best way you can? Learn how to make the most out of it, and how you manage priorities to meet your goals when you start your career after the studies.
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Study effectively and maximize return on your work time
- 1. Study effectively and maximize return on your work time, so you can take time off with a clean conscience For Karrieredagene BI 2014 Make a smart change at work. Let technology and structure work for you, use your brain to innovate and create results Bjørn O. Hopland | bjorn.hopland@smartendring.no | +4790173524 | http://www.smartendring.no All rights reserved SmartEndring ™ / ChangeSmart 2014
- 2. You do your best work in the morning! All rights reserved SmartEndring ™ / ChangeSmart 2014
- 3. All rights reserved SmartEndring ™ / ChangeSmart 2014 Professor Greg Atkinson Liverpool John Moores University
- 4. Do the hard and unpleasant tasks first! All rights reserved SmartEndring ™ / ChangeSmart 2014
- 5. Dr. Pychol says: "Start with easy tasks. Do task you are motivated to do right now" All rights reserved SmartEndring ™ / ChangeSmart 2014
- 6. I am not motivated right now. Its still a long time to Exams. I will make it up later. All rights reserved SmartEndring ™ / ChangeSmart 2014 I would like to spend my time differently but it is so difficult! I just cannot sit for myself and read for a long time. It's too lonely. I have to get out and meet people. I always miss something when I'm going to sit down to read, or I'm not able to continue until I have spoken to someone, like my supervisor I am not able to learn by only reading textbooks, and the lectures are so boring. It's hard to work effectively for a whole day when I do not have any lectures.
- 7. I am not motivated right now. Its still a long time to Exams. I will make it up later. All rights reserved SmartEndring ™ / ChangeSmart 2014 I would like to spend my time differently but it is so difficult! I just cannot sit for myself and read for a long time. It's too lonely. I have to get out and meet people. I always miss something when I'm going to sit down to read, or I'm not able to continue until I have spoken to someone, like my supervisor I am not able to learn by only reading textbooks, and the lectures are so boring. It's hard to work effectively for a whole day when I do not have any lectures.
- 8. Motivation Excuse Root cause What you can do to make it easier I am not motivated The goal is right now. It's still a too far away long time to Exams. I will make it up later. All rights reserved SmartEndring ™ / ChangeSmart 2014 1. Define short term goals like submissions, lab-reports, and tests. 2. Create a weekly plan! Make sure you get feedback on those. Find previous exams and test your knowledge. I don't see how I can apply this later when I start working. I will probably never need this. Cannot see the connection to future career success. Ask the lecturer, fellow students or people who have worked for a while about the relevance of the subjects for future studies or work.
- 9. Establish a clear line of sight from your goals to daily tasks All rights reserved SmartEndring ™ / ChangeSmart 2014 • Ex. Successful Exam in Marketing management Goal • Ex. Execution plan • Complete reading of “marketing and the marketing planning process” topics by 1. October • Deliver term papers by 1. November Execution plan Activities • Ex. Participate in study group. • Ex. Read chapter 1 and 2 in text book Tasks Planning Execution
- 10. Plan key deliverables to achieve my goals Which steps do have to take to achieve the desired results? Goal Execution plan with Milestones Deliverables Successful exam in 1. Complete reading of “marketing and the Marketing Management marketing planning process” topics by 1. October 2. Deliver term papers by 1. November All rights reserved SmartEndring ™ / ChangeSmart 2014 1. Mind maps and summary for repetition 2. Term paper delivered timely 1. 2. 3. 4.
- 11. Move actions from the Execution plan to Outlook/Google calendar and tasks All rights reserved SmartEndring ™ / ChangeSmart 2014 1. Go through your Execution plan weekly 2. Choose activities to start, or to follow up next week 3. Do you weekly plan with tasks What are the activities I want to work on next week? Goal Execution plan with Milestones Deliverables Successful exam in 1. Complete reading of “marketing and Marketing Management the marketing planning process” topics by 1. October 2. Deliver term papers by 1. November 1. Mind maps and summary for repetition 2. Term paper delivered timely Google Microsoft Outlook
- 12. Learning style Excuse Root cause What you can do to make it easier I am not able to learn by only reading textbooks, and the lectures are so boring We learn in different ways, and the traditional method is not necessarily the best for you. All rights reserved SmartEndring ™ / ChangeSmart 2014 How do you learn best? Find out through Kolb learning styles: • By reading, reflecting and relate new stuff with what you already know • By observing and listening to others to get several view points • Through conversation with others, for example through group work • By trying out things, lab exercises and practice. When you know, you can try use more of the learning style that you like best. http://www.learning-styles-online.com/inventory/ (Online)
- 13. Social Excuse Root cause What you can do to make it All rights reserved SmartEndring ™ / ChangeSmart 2014 easier I just cannot sit for myself and read for a long time. It's too lonely. I have to get out and meet people.. If you are very extrovert you probably need someone to discuss with also to learn Find other people with the same need to work together with. Plan short reading sessions 10-20 minutes and allow yourself to check social media between sessions :-) http://pomodorotechnique.com/
- 14. Structure Excuse Root cause What you can do to make it All rights reserved SmartEndring ™ / ChangeSmart 2014 easier It's hard to work effectively for a whole day when I do not have any lectures. Lack of structure and planning leads to ineffective work. Create a work plan for the week and for the day with milestones to ensure progression. I am distracted by my surroundings. There are too many temptations that lures me away from my work Work environment not suited for learning. Very individual. Some work well in the library, some at home. There can be distractions both places Find out what distracts you. • If it is noise, use headphones with or without music. • Temptations in your surroundings are very usual at home where you have all your stuff around you. • Or maybe Social media or phone messages?
- 15. Plan all deliverables with checkpoints Example for 2 week delivery plan Day 1 Mind map/ Table of Contents done Day 3 Intro and bullet point content for all chapters All rights reserved SmartEndring ™ / ChangeSmart 2014 Day 6 Text draft done. + Illustrations and Graphs Day 8 Ready V1 for review Day 9 Incorporate changes Day 10 Deliver!
- 16. Don’t create analogue delays in a digital world Google Microsoft Outlook All rights reserved SmartEndring ™ / ChangeSmart 2014
- 17. Your 6 excuses and how to counter them Excuse What you can do to make it easier 1. I am not motivated right now. It's still a long time to Exams. I will make it up later. All rights reserved SmartEndring ™ / ChangeSmart 2014 1. Define short term goals like submissions, lab-reports, and tests. 2. Create a weekly plan! 2. I don't see how I can apply this later when I start working. I will probably never need this. Ask the lecturer, fellow students or people who have worked for a while about the relevance of the subjects for future studies or work. 3. I am not able to learn by only reading textbooks, and the lectures are so boring How do you learn best? Find your learning styles and try to use more of the learning style that you like best. 4. I just cannot sit for myself and read for a long time. It's too lonely. I have to get out and meet people.. Find other people with the same need to work together with. Plan short reading sessions 10-20 minutes and allow yourself to check social media between sessions :-) 5. It's hard to work effectively for a whole day when I do not have any lectures. Create a work plan for the week and for the day with milestones to ensure progression. 6. I am distracted by my surroundings. There are too many temptations that lures me away from my work Find out what distracts you, and try to find ways around it.
- 18. Study effectively and maximize return on your work time http://bit.ly/SEBiKar Smart use of Microsoft Outlook http://bit.ly/SEOutlook Gjør en Smart Endring med Google http://bit.ly/SEGoogle All rights reserved SmartEndring ™ / ChangeSmart 2014 Make a smart change at work. Let technology and structure work for you Use your brain to innovate and create results Bjørn O. Hopland | bjorn.hopland@smartendring.no | +4790173524 | http://www.smartendring.no
Notes de l'éditeur
- In the new, super flexible and hectic work day, information and requests flow towards us in multiple channels. It is very easy to be pushed back in your chair and work on incoming, rather than drive your own plan to deliver what you are expected to do to achieve the goals you are responsible for. Also, we are more and more dependant on others to be successful in our work. According to Corporate Executive Board, 2/3 of the people in a global survey say they need to collaborate more with others than 5 years ago. 6 of 10 said they worked more with people in other locations.
- Jeg har hørt i alle år at det mest effektive er å ta de vanskeligste og kanskje litt ulystbetonte oppgavene først, for så å løse de lettere etterpå. Det har aldri hjulpet meg :-) Jeg ble lettet da jeg leste en artikkel i Wall Street Journal nylig og fant ut at det ikke bare er meg som ikke har funnet ut at det ikke virker. Dr. Pychol says: "Start with easy tasks. Du task you are motivated to do right now" Når du er i farta og alt går bra stiger motet til å gå løs på de vanskelige oppgavene. Hvis oppgaven fremdeles er vanskelig å få hull på, kan du bryte den ned i mindre deler? Kanskje du ikke trenger å gjøre alt på eng gang. Er det en eller to ting du kan gjøre så du har startet på den?
- Pytsjol. Dr. Pychol says: "Start with easy tasks. Do task you are motivated to do right now" You will then get encouragement to do the more difficult tasks afterwards. The risk is if you try to start with the toughest tasks is that you turn into procrastination. You will start checking social media or other activities that are less demanding.
- Six excuses for not working effectively towards your goals
- Six excuses for not working effectively towards your goals
- At work it is very important to be able to collaborate with people in other professions. For example, basic understanding of economy is important for engineers to be able to communicate with the economists. When I studied to be an engineer I had to take social economy and other subject I did not see the relevance of there and then, but later I am sorry that I did not pay more attention to it.
- One of the tings you notice when you study is that there is no regulated work time. Outside the lectures you have to attend you have to decide by yourself when, where, and how much you work. Guess what, this is how it is in many work places as well. As long as you show up for the meetings most of you will have jobs where you have to create your own work plan in order to deliver on your work goals.
- Hva kan du gjøre i dag for å nå mål som ligger langt frem i tid? Hvordan du kommer fra definerte mål til daglig handling? Hvis du har en relativt selvstendig jobb med høy frihet til hvordan og hvor du arbeider for å nå dine mål har virksomheten din sannsynligvis en form for målstyring der man setter mål sammen med sin leder typisk en gang i året. Målene er gjerne delt i 5-7 målområder og registreres i et system slik at man kan ta dem frem om ett år igjen for å se hvordan det gikk… Når målene er satt, hva gjør du så? Nå er du ansvarlig for å lage din egen plan for å nå målene. Der har ikke alle så gode systemer på og ingen oppfølging for å hjelpe deg i gang. Mange mål kan virke fjerne og det kan være vanskelig å se hva du må gjøre neste uke for at du skal nå mål som ligger måneder frem i tid. For å kunne arbeide målrettet må du ha en form for plan der du bryter ned de overordnede målene i aktiviteter som alle hjelper deg å nå målet. Dette kan du gjøre i tre trinn: Lage en overordnet handlingsplan Lage en aktivitetsplan for de av målområdene der det er nødvendig å planlegge mer detaljert og spesielt der hvor du skal gjennomføre aktiviteter som involvere andre Overføre aktiviteter til kalender og oppgaveliste gjennom regelmessige planleggingssesjoner med deg selv, for eks. ukentlig. Her er et eksempel der jeg har valgt målområdet "Forbedre kundetilfredshet". Har du ikke allerede en overordnet handlingsplan for hvordan du tenker deg å gå frem for å oppnå dette er det på tide å lage det. Over er et format jeg har benyttet i mange år og som hjelper meg å holde fokus på mine målområder.
- Ved å ha en oversikt over alle dine avtaler, oppgaver, frister og leveranser som du holder oppdatert daglig vil du kunne lage en realistisk ukeplan for deg selv. Det gir deg også et godt utgangspunkt for prioritering så du er sikker på at du arbeider med de riktige oppgavene som gjør at du når dine mål.
- At work it is very important to be able to collaborate with people in other professions. For example, basic understanding of economy is important for engineers to be able to communicate with the economists. When I studied to be an engineer I had to take social economy and other subject I did not see the relevance of there and then, but later I am sorry that I did not pay more attention to it.
- I am distracted by my surroundings. There are too many temptations that lures me away from my work.
- I am distracted by my surroundings. There are too many temptations that lures me away from my work.
- Etter en dag, Mindmap/ innholdsfortegnelse ferdig Etter 2 dager, Innleding og punktvis innhold i hvert kapittel ferdig. Etter 3 dager, tekst ferdig, finn illustrasjoner, grafer etc. Etter 4 dager, Ferdig utkast. Få veileder eller medstudent til å lese igjennom og komme med forslag til forbedringer. Etter 5 dager. Ferdigstill og levert.
- Ved å ha en oversikt over alle dine avtaler, oppgaver, frister og leveranser som du holder oppdatert daglig vil du kunne lage en realistisk ukeplan for deg selv. Det gir deg også et godt utgangspunkt for prioritering så du er sikker på at du arbeider med de riktige oppgavene som gjør at du når dine mål.
- At work it is very important to be able to collaborate with people in other professions. For example, basic understanding of economy is important for engineers to be able to communicate with the economists. When I studied to be an engineer I had to take social economy and other subject I did not see the relevance of there and then, but later I am sorry that I did not pay more attention to it.