Tool for logging, tracking & managing Subject Access requests.

1. DPA
A tool for managing end to Subject Access Requests.
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www.dataprotectionofficer.com ||| info@dataprotectionofficer.com

2. Overview
Key Accounts DPA form DPA dashboard Reports
• Data protection • Linked with your • Real time capture • No. of SAR
Officer internet & of all requests received
• SAR intranet (Zero day • No. of responses
Administration • Linked with all detection) • No. of breaches
team Business units • Automatically • No. of rejections
• Linked with all alerts SAR team of and grounds
your business the requests via
• No. of requests
partners email
per month
• Captures admin
• No. of request per
checks
Business Unit
• Allocates an
officer to each
request
• Allows officer to
log response to
the request
• Automatically
counts down the
days left for each
request.
• Alerts SAR team &
Officer on
potential
breaches
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3. Key accounts
Data Protection
Officer account
SAR
Administration
Team accounts
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4. Getting started
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5. SAR form
Linked to Intranet
Linked to Internet
Linked to all
Business units
Linked to all
Business partners
Aimed to capture
all the ingress
points of SAR
requests
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6. A completed SAR form &
Acknowledgement
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7. Automatic Acknowledgement to subject
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8. SAR Dashboard
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9. SARID is automatically
generated for the request
and registered on the
dashboard in real time.
Once the request is
registered, the 40 day
timer begins
automatically.
The subject name is
attached to the request
for reference.
An officer can be
allocated to the request.
He or she is alerted.
The admin & Validity
check includes option to
reject query or pass the
request.
The response from the
officer can be captured
electronically or if hard
copy noted on the
dashboard
The status of the request
is maintained all
throughout the lifecycle
of the request.
SAR administration via the dashboard
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10. The completed request from the dashboard
Click here to see the form
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11. Dashboard: Admin check
Options to pass, query or
reject a request by the SAR
Team
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12. FOI dashboard: Example of Rejection
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13. Allocation of an officer from the org chart
Org
chart
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14. Response to SAR requests
Officer clicks on
Response
The response window
allows
the officer to select the
response has been sent
as well as a message to
the subject.
Option to add the response document & send by email 14

15. Response to SAR requests: completing the response form
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16. SAR Dashboard: Completed responses
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17. Implementation & Contact details
• Implementation takes about 3 months to Go live.
– Solution can be custom built and deployed within your
network(intranet) or hosted on our secure server
(extranet).
– Cost vary depending on number of licenses and scale of
implementation
• For more information please contact:
– Mateo Isabella
• London Knowledge Innovation Centre
• South Bank Technopark
• 90 London Road
• SE1 6LN
• 0207 592 9747
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