3. Beezy is the premier enterprise collaboration solution for Microsoft
Office 365 and SharePoint, extending the feature set and improving the
user experience for on-premises, cloud, and hybrid deployments. We are
on a mission to transform the way people work, and to help employees
be more connected, innovative, and happy.
Learn more at www.beezy.net or @FollowBeezy on Twitter.
7.
1. Defining (and communicating) policies and procedures
34% of IT administrators said that
they'd "sneaked a peek" at
documents they weren't
authorized to view, including
employee details and salary
information (DarkReading)
13. The Usual Three Suspects
Permissions Management
Reporting & Insight – e.g. usage, growth
Responding to Audit requests
Clean-up of sites and content
14. Farm Admin is Site Collection Admin
AD v SP Groups
Broken Inheritance
Direct Permissions
Misuse of “Authenticated Users”
Anonymous Access
15. Beware of the large log file
Beware of the “disappearing” log file
Reactive v Proactive
Be prepared for lots of mouse clicks
Brush up on your Excel skills
Brush up on your SSRS skills
21. When you’re in Simple mode in the SharePoint Online admin center, the left-hand
navigation shows only site collections, user profiles, and settings.
Can’t restrict people from “collaborating” – that’s why we have SP - 34% of respondents also said they'd never even considered the security implications surrounding SharePoint – consider including how to share content as part of the strategy since people will. put clear policies in place regarding how information can be shared, and then to monitor access and enforce policy compliance
Training - 92% agreed that removing information from SharePoint made it less secure, but 30% were willing to take that risk "if it helps me get the job done."
Classify sites as confidential or non-confidential – sensitivity level – maybe it’s customer or partner focused sites vs intranet sites
Yet the study discovered that 65% of respondents are not yet marking any of their data. A very low 9% of respondents said they protectively mark all emails, and the same percentage said they do the same for all documents. Only 17% of respondents said they mark all email and documents
Demo –
Permissions Report
Highlight how someone gets permissions
Show users with Direct Permissions
Show Cleanup User Permissions
Show Authenticated Users
Orphan User
Revoke Permissions
From pervious slide – show tagging sites to show confidential, etc
Demo
Audit log report
Site or Site Collection features
Talk about archiving the audit log
Demo
CP alerts for permissions changes - Receive alerts when changes are made
CP policies - Prevent users from causing havoc
If your organization were only to implement one SharePoint site, administration would be a breeze. There would always be a clear path of what is happening and how to get from point A to point B.
But none of us administrate one site.
The good news is your organization is committed to SharePoint.
The bad news is broad adoption breeds complexity. The more engaged your users, the more work it requires to maintain visibility and control.
Think of it like a highway– one that is constantly growing, paths evolving, visitors changing…