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SAP MM Configuration - Real Project Documentation

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Step by step configuration procedures for SAP MM module.. Screenshots, menu paths and descriptions provided http://sapdocs.info/sap/materials-management-2/sap-mm-configuration-a-real-life-project-documentation/

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Project Shield configuration Document Page 1 of 182 SHIELD Configuration Document MATERIALS MANAGEMENT SEPTEMBER to NOVEMBER 2007
Project Shield configuration Document Page 2 of 182 TABLE OF CONTENTS: Page No 1. Enterprise Structure – Definition: --------------------------------------------------------------------------07-27 1.1 Logistics – General 1.1.1 Define valuation level 1.1.2 Define, copy, delete, check plant 1.2 Materials Management 1.2.1 Maintain storage location 1.2.2 Maintain purchasing organization 2. Enterprise Structure – Assignment :-------------------------------------------------------------------------27-32 2.1 Logistics - General 2.1.1 Assign plant to company code 2.2 Materials Management 2.2.1 Assign purchasing organization to company code 2.2.2 Assign purchasing organization to plant 3. Logistics – General:-----------------------------------------------------------------------------------------------33-42 3.1 Material Master 3.1.1 Assign Screen Sequences to User/Material Type/Transaction/Industry Sector 3.2 Material Types 3.2.1 Define Attributes of Material Types 3.2.2 Define Number Ranges for Each Material Type 3.3 Settings for Key Fields 3.3.1 Define Material Groups 3.3.2 Define Divisions 3.4 Business Partner 3.4.1 Vendors - Define Account Groups and Field Selection (Vendor) 3.4.2 Vendors- Define Number Ranges for Vendor Master Records 4. Materials Management: 4.1 Purchasing----------------------------------------------------------------------------------------------------43-117 4.1.1 Environment Data 4.1.1.1 - Define Attributes of System Messages 4.1.1.2 Define Default Values for Buyers 4.1.2 Material Master 4.1.2.1 Define Shipping Instructions 4.1.2.2 Define Purchasing Value Keys 4.1.3 Vendor Master 4.1.3.1 Define Terms of Payment 4.1.3.2 Check Incoterms 4.1.4 Create Purchasing Groups 4.1.5 Purchasing Info Record
Project Shield configuration Document Page 3 of 182 4.1.5.1 Define Number Ranges 4.1.6 Quota Arrangement 4.1.6.1 Define Number Ranges 4.1.6.2 Define Quota Arrangement Usage 4.1.7 RFQ/Quotation 4.1.7.1 Define Document Types 4.1.7.2 Define Number Ranges 4.1.7.3 Release Procedure 4.1.8 Purchase Requisition 4.1.8.1 Define Document Types 4.1.8.2 Define Number Ranges 4.1.9 Purchase Order 4.1.9.1 Define Document Types 4.1.9.2 Define Number Ranges 4.1.9.3 Release Procedure 4.1.9.4 Set Tolerance Limits for Price Variance 4.1.9.5 Texts for Purchase Orders 4.1.9.6 Set up Stock Transport Order 4.1.9.7 Returns Order 4.1.10 Contract 4.1.10.1 Define Document Types 4.1.10.2 Define Number Ranges 4.1.10.3 Release Procedure 4.1.11 Scheduling Agreement 4.1.11.1 Define Document Types 4.1.11.2 Define Number Ranges 4.1.12 Conditions 4.1.12.1 Define Price Determination Process 4.1.12.1.1 Define Access Sequences 4.1.12.1.2 Define Condition Types 4.1.12.1.3 Define Calculation Schema 4.1.12.1.4 Define Schema Group 4.1.12.1.5 Define Schema Determination 4.1.12.1.6 Define Transaction/Event Keys 4.1.13 Account Assignment 4.1.13.1 Maintain Account Assignment Categories 4.1.14 Define Default Values for Document Type 4.1.15 Version Management 4.1.15.1 Set Up Version Management for Purchase Requisitions 4.1.15.2 Set Up Version Management for External Purchasing Documents 4.1.15.3 Define Reasons for Change
Project Shield configuration Document Page 4 of 182 4.1.16 Vendor Evaluation 4.1.16.1 Define Weighting Keys 4.1.16.2 Define Criteria 4.1.16.3 Define Scope of List 4.1.16.4 Maintain Purchasing Organization Data 4.2 External Services Management -----------------------------------------------------------------------108-111 4.2.1 Service Master 4.2.1.1 Define Service Category 4.2.1.2 Define Number Ranges 4.2.2 Number Ranges 4.2.2.1.1 Define Number Ranges for Service Entry Sheet 4.2.2.1.2 Define Internal Number Range for Service Specifications 4.2.2.1.3 Assign Number Ranges 4.2.3 Define Attributes of System Messages 4.3 Inventory Management and Physical Inventory--------------------------------------------------112-124 4.3.1 Goods Issue / Transfer Postings 4.3.1.1 Create Storage Location Automatically 4.3.1.2 Set Up Dynamic Availability Check 4.3.2 Goods Receipt 4.3.2.1 Set Tolerance Limits 4.3.2.2 Create Purchase Order Automatically 4.3.2.3 Set "Delivery Completed" Indicator 4.3.3 Reservation 4.3.3.1 Define Default Values 4.3.4 Physical Inventory 4.3.4.1 Cycle Counting 4.3.5 Movement Types 4.3.5.1 Record Reason for Goods Movements 4.3.6 Output Determination 4.3.6.1 Maintain Condition Tables 4.3.6.2 Maintain Access Sequences 4.3.6.3 Maintain Output Types 4.3.6.4 Maintain Output Determination Procedures 4.3.6.5 Maintain Conditions 4.4 Valuation and Account Assignment------------------------------------------------------------------125-139 4.4.1 Define Price Control for Material Types 4.4.2 Split Valuation 4.4.2.1 Activate Split Valuation 4.4.2.2 Configure Split Valuation 4.4.3 Account Determination 4.4.3.1 Account Determination Without Wizard
Project Shield configuration Document Page 5 of 182 4.4.3.1.1 Define Valuation Control 4.4.3.1.2 Define Valuation Classes 4.4.3.1.3 Configure Automatic Postings 4.5 Logistics Invoice Verification--------------------------------------------------------------------------140-145 4.5.1 Define Attributes of System Messages 4.5.2 Incoming Invoice 4.5.2.1 Number Assignment 4.5.2.1.1 Maintain Number Assignments for Accounting Documents 4.5.2.1.2 Maintain Number Assignment for Logistics Documents 4.5.2.1.2.1 Transaction - Assign Number Range 4.5.2.1.2.2 Maintain Number Range Intervals for Invoice Documents 4.5.3 Maintain Default Values for Tax Codes 4.5.4 Invoice Block 4.5.4.1 Determine Payment Block 4.5.4.2 Set Tolerance Limits 4.6 Consumption-Based Planning ------------------------------------------------------------------------146-146 4.6.1 Master Data 4.6.1.1 Define MRP Controllers 5. Financial Accounting (New) [ TAXINN-Condition based Procedure]-------------------------147-157 5.1 Tax on Sales/Purchases 5.1.1 Basic Settings 5.1.1.1 Check Calculation Procedure a) Access Sequences b) Define Condition Types c) Define Procedures 5.1.1.2 Assign Country to Calculation Procedure 5.1.1.3 Check and Change Settings for Tax Processing 5.2 Calculation 5.2.1 Define Tax Codes for Sales and Purchases 5.3 Posting 5.3.1 Define Tax Accounts 6. Logistics – General [Country India Version-CIN Settings] :-----------------------------157-182 6.1 Tax on Goods Movements [India] 6.1.1 Basic Settings 6.1.1.1 Maintain Excise Registrations 6.1.1.2 Maintain Company Code Settings 6.1.1.3 Maintain Plant Settings 6.1.1.4 Maintain Excise Groups 6.1.1.5 Maintain Series Groups 6.1.2 Determination of Excise Duty 6.1.2.1 Select Tax Calculation Procedure
Project Shield configuration Document Page 6 of 182 6.1.2.2 Maintain Excise Defaults 6.1.3 Condition-Based Excise Determination 6.1.3.1 Define Tax Code for Purchasing Documents 6.1.3.2 Assign Tax Code to Company Codes 6.1.3.3 Classify Condition Types 6.1.4 Master Data 6.1.4.1 Assign Users to Material Master Screen Sequence for Excise Duty 6.1.4.2 Maintain Chapter IDs 6.1.5 Account Determination 6.1.5.1 Define G/L Accounts for Taxes 6.1.5.2 Specify Excise Accounts per Excise Transaction 6.1.5.3 Specify G/L Accounts per Excise Transaction 6.1.6 Business Transactions 6.1.6.1 Incoming Excise Invoices 6.1.6.1.1 Maintain Rejection Codes 6.1.6.1.2 Specify Which Movement Types Involve Excise Invoices 6.1.7 Outgoing Excise Invoices 6.1.7.1 Assign Billing Types to Delivery Types 6.1.7.2 Maintain Default Excise Groups and Series Groups 6.1.8 Subcontracting 6.1.8.1 Maintain Movement Type Groups 6.1.8.2 Subcontracting Attributes 6.1.9 Tools 6.1.9.1 Number Ranges 6.1.9.2 Message Control ---------------------------------------------------------------------------------------------------------------------------------------
Enterprise structure Related to Materials Management Definition Define valuation level SPRO Enterprise Structure Definition For GMR – Valuation level is defined at Plant Level. Define, copy, delete, check plant SPRO / IMG -> Enterprise Structure check plant Project Shield configuration Document Page 7 of 182 structure Related to Materials Management Definition Logistic General Define Valuation Level Valuation level is defined at Plant Level. Define, copy, delete, check plant > Enterprise Structure -> Definition -> Logistics General -> Define copy delete structure Related to Materials Management Define Valuation Level > Define copy delete
Project Shield configuration Document Page 8 of 182 Following plants are defined for GMR. 2000 GMR Energy Limited 2001 Kamalanga Thermal Power Projec 2002 Talong 2003 Bajoli Holi 2004 GMR Energy Limited(Corp Off) 2005 GMR Enegry Ltd (Delhi Off ) 2100 GMR Power Corporation Pvt Ltd 2101 HYUNDAI HEAVY IND. CO.LTD. C/O. GMR POWER CORP. 2150 Vemagiri Power Generation Ltd 2151 Korea Plant Service & Eng Co L 2200 GMR Hydro Power Gen Pvt Ltd 3110 GMR T.T EXPRESSWAYS PVT LTD 3120 GMR Tuni Anakapali Exp Pvt Ltd 3130 GMR Pochanpalli Exp Pvt Ltd 3210 GMR Ambala-Chand Exp Pvt Ltd 3220 GMR Jadcherla Exp.ways Pvt Ltd 3230 GMR Ulundurpet Exp Pvt Ltd 3310 GMR PROJECTS PVT.LTD. 4001 GMR Ind.Ltd,Sugar Div,Sankili Sugar Division- SANKILI 4002 GMR Ind.Ltd,Co-gen Div,Sankili Co-Gen Division - SANKILI 4003 GMR Ind.Ltd,Dist Div,Sankili Distillery Division-SANKILI 4011 GMR Ind.Ltd,Sugar Div,Haliyal Sugar Division - HALIYAL
Project Shield configuration Document Page 9 of 182 4012 GMR Ind.Ltd,Co-gen Div,Haliyal Co-Gen Division - HALIYAL 4013 GMR Ind.Ltd,Dist Div,Haliyal Distillery Division-HALIYAL 4098 GMR Industries Limited Aviation 4099 GMR Industries Ltd,Corp.Office GMR Corporate Office 5010 GMR Properties Pvt Ltd 5020 Delhi Acropolis Private Ltd., 6600 GMR Corporate Centre Limit 8000 RAXA Security Services Ltd. 8100 GMR Aviation Private Limited GMR Aviation Private 8601 GMRVF- Estates & Hostels GMRVF- Estates & Hostels 8602 GMRVF-GMRIT-ENGG. & PG GMRVF-GMRIT-ENGG. & PG 8603 GMRVF-GMRIT-P.G.DIPLOMA GMRVF-GMRIT-P.G.DIPLOM 8604 GMRVF-SGCSRC-UG&PG GMRVF-SGCSRC-UG&PG 8605 GMRVF-SGCSRC-B.Ed GMRVF-SGCSRC-B.Ed 8606 GMRVF-CSW-RAJAM GMRVF-CSW-RAJAM 8607 GMRVF-CORPORATE GMRVF-CORPORATE A001 GMR Industries Ltd., Sugar Division- SANKILI A002 GMR Industries Ltd., Co-Gen Division - SANKILI A003 GMR Industries Ltd., Distillery Division-SANKILI Maintain Storage Location A storage location is the place where stock is physically kept within a plant. Storage location has the following attributes: SPRO / IMG -> Enterprise Structure -> Definition -> Materials Management-> Maintain storage location
Project Shield configuration Document Page 10 of 182 Following storage location are defined for GMR. PLANT SLOC DESCRIPTION 2000 ACST A/C Stores 2000 ADST Admin Stores 2000 ASTA Bulk Acid ST- A 2000 ASTB Bulk Acid ST- B 2000 CHTR Chlor tonner Rm 2000 COCR CO2 Cyl(Cntrl Rm 2000 COGT CO2 Cyl(GTG) 2000 CSTA Bulk Castic ST-A 2000 CSTB Bulk Castic ST-B 2000 ELST Elec Maint Store 2000 FST1 Fuel Stor Tank 2000 INST Instr Maint Stor 2000 LOSC Lube Oil Scrap 2000 MESC Metal Scrap Yard 2000 MEST Mech Maint Stor 2000 NEWH New Warehouse 2000 NMSC Non-Metalic Scrp 2000 NTFL Nitrogen Cyl(FH) 2000 NTST Nitrogen Cyl(STG 2000 OLWH Old Warehouse 2000 OPST Operation Stores 2000 OPYD Open Yard
Project Shield configuration Document Page 11 of 182 2000 RHST Raw HSD Tank 2000 RNT1 Raw Naphta Tank1 2000 RNT2 Raw Naphta Tank2 2000 SAST Safety Stores 2000 THST HSD Trt Stor Tan 2001 PK1 2002 PT1 2003 PBH1 2004 PB1 2005 PD1 2100 101A Tank 101-A 2100 101B Tank 101-B 2100 102A Tank 102-A 2100 102B Tank 102-B 2100 201A Cyl Lube oil - A 2100 201B Cyl Lube oil - B 2100 ACST Sul Acid ST 2100 ADST Admin Store 2100 CHTR Chl tonner SA 2100 CLST Service Tank 2100 CTCH Cooling Tower SA 2100 FLT8 Fuel tank - 8 2100 FLT9 Fuel tank - 9 2100 HYST Hyd Lime St Area
Project Shield configuration Document Page 12 of 182 2100 MAST Main Store 2100 MLST Tank 200 2100 OMST O&M Store 2100 SCYD Scrap Yard 2100 STCH STP Chem Store 2100 T104 LDO Tank 2100 T108 HSD Tank 2100 T200 System Oil 2100 T205 Talusia 2100 T600 Oil sludge ST 2100 T601 Sep Oil Sludg ST 2100 ULOS Used Lube Oil 2101 ENGE Engine Room 2101 OMST O&M Store 2150 ACST A/C Stores 2150 ACWA BAST-A(CW PLANT) 2150 ACWB BAST-B(CW PLANT) 2150 ADST GMR Admn Store 2150 ARSH Argonite Shed 2150 ASTA BAST-A(DM PLANT) 2150 ASTB BAST-B(DM PLANT) 2150 CHEM Chemical Lab 2150 CHTR Chl Stor Yard 2150 CMHS Chemical House
Project Shield configuration Document Page 13 of 182 2150 CNTR Containers (8 no 2150 COGT CO2 Tank for GTG 2150 COSH CO2 Cyl Shed GTG 2150 CSTA BCST Tank - A 2150 CSTB BCST Tank - B 2150 ELEC Electrical Lab 2150 HKST House Keep Store 2150 HYSH Hydrogen Shed 2150 INST Instrumentation 2150 LOTR Tran.oil yard 2150 MESC Metal Scrap Yard 2150 NTBL Nit Cyl HRSG 2150 NTFL Nit Cyl Fuel Han 2150 OPYD Open Yard 2150 SAST Safety Stores 2150 WHSE Ware House 2151 OMST O&M Store 2200 PA1 3100 RS01 TAMBARAM-TINDIVA 3120 RS02 Tuni-Anakapalli 3130 RS03 Pochanpalli 3210 RS04 Ambala-Chandigar 3220 RS05 Jadcherla
Project Shield configuration Document Page 14 of 182 3230 RS06 Ulundurpet 3310 RS07 GMR Projects 4001 FR10 FERT- PALAKONDA 4001 FR11 R.A.VALASA - 1 4001 FR12 R.A.VALASA - 2 4001 FRT1 FERT-MAIN STORE 4001 FRT2 FERT-KOTTURU 4001 FRT3 FERT-VEERAGATAM 4001 FRT4 FERT-VANGARA 4001 FRT5 FERT - RAJAM 4001 FRT6 FERT - CHEEPURUP 4001 FRT7 FERT - DEVADI 4001 FRT8 FERT - RANASTHAL 4001 FRT9 FERT - GARA 4001 SC01 Com Mat - Mech 4001 SC02 Com Mat - Elec 4001 SC03 Com Mat - Proces 4001 SC31 Torr Steels 4001 SC32 Structural Mat 4001 SC33 Metal Steels 4001 SC35 Pipes 1 4001 SC36 Pipes 2 4001 SC37 Pipes 3 4001 SC39 Oil & Fuel Stor
Project Shield configuration Document Page 15 of 182 4001 SC40 Diesel Bunk 4001 SC41 Gas1-Oxygen 4001 SC42 Gas2-D.A Others 4001 SC43 Gas3 - Empty 4001 SC45 Chemicals 4001 SC90 Rejected Mat 4001 SC95 Scrap Material 4001 SC99 Statry/EDP Mat 4001 SCRP SCRAP MATERIAL 4001 SCRT CUSTOMER RETURNS 4001 SFG1 SUGAR FG 1A & 1B 4001 SFG2 SUGAR FG 2A & 2B 4001 SFUL SUGAR FUELS 4001 SML1 MOLASSES TANK 1 4001 SML2 MOLASSES TANK 2 4001 SML3 MOLASSES TANK 3 4001 SRMS SUGAR RAW MAT 4001 SS01 Sugar Mat - Mech 4001 SS02 Sugar Mat - Elec 4001 SS03 Sugar Mat - Proc 4001 SS71 FG Storage 1 4001 SS72 FG Storage 2 4001 SS73 FG Storage 3 4001 SS74 FG Storage 4
Project Shield configuration Document Page 16 of 182 4001 SS77 Molasses Tank 1 4001 SS78 Molasses Tank 2 4001 SS79 Molasses Tank 3 4001 SS82 Raw Mat (Cane) 4001 SS84 Bagasse Storage 4001 SS85 Fert -Main Store 4001 SS86 Fert -Kotturu 4001 SS87 Fert -Veeragatam 4001 SS88 Fert -Vangara 4001 SS89 Fert -Rajam 4001 SS90 Fert-Chepurupali 4001 SS91 Fert-Devadi 4001 SS92 Fert-Ranasthalam 4001 SS93 Fert-Gara 4001 SS95 Sulphur 4001 SS97 Lime 4001 SS98 Prod Storage 4001 STOL TOOLS 4001 SWIP SUGAR-WIP 4002 CFUL CO-GEN FUELS 4002 CRMS CO-GEN RAW MATER 4002 CTOL CO-GEN TOOLS 4002 CWIP CO-GEN WIP 4002 SP01 Co-gen.Mat- Mech
Project Shield configuration Document Page 17 of 182 4002 SP02 Co-gen.Mat- Elec 4002 SP03 Co-gen.Mat- Proc 4002 SP78 Caustic Lye 4002 SP79 HCL 4002 SP80 Sulphuric Acid 4002 SP81 Clarified Water 4002 SP83 DM Water 4002 SP85 Bagasse Storage 4002 SP86 Bagasse Storage 4002 SP87 Bagasse Storage 4002 SP88 Bagasse Storage 4002 SP89 Bagasse Storage 4002 SP92 Bio-Mass Fuels 4002 SP93 Coal Yard 4002 SP94 Ash Yard 4002 SP95 Scrap Yard 4002 SP98 Prod Storage 4003 DEP1 DIST - ETP1 4003 DEP2 DIST - ETP2 4003 DFG1 DIST - FG 1 4003 DFG2 DIST - FG 2 4003 DFG3 DIST - VAT 4003 DML1 Molasses Tank -I 4003 DML2 Molasses Tank -2
Project Shield configuration Document Page 18 of 182 4003 DRMS DIST - RAW MAT 4003 DTOL DIST - TOOLS 4003 DWIP DIST - WIP 4003 SD01 DIist.Mat - Mech 4003 SD02 DIist.Mat - Elec 4003 SD03 DIist.Mat - Proc 4003 SD31 Molasses Tank- I 4003 SD32 Molasses Tank-II 4003 SD33 Molases Day Tank 4003 SD36 RS/ENA Rec - 1 4003 SD37 RS/ENA Rec - 2 4003 SD38 RS/ENA Rec - 3 4003 SD39 RS/ENA Rec - 4 4003 SD42 Ethaonal Rec - 1 4003 SD43 Ethaonal Rec - 2 4003 SD44 Ethaonal Rec - 3 4003 SD45 Ethaonal Rec - 4 4003 SD48 Impure Spirit -1 4003 SD49 Impure Spirit -2 4003 SD51 Fusel oil Rec -1 4003 SD52 Fusel oil Rec -2 4003 SD55 RS/ENA Vat -1 4003 SD56 RS/ENA Vat -2 4003 SD57 RS/ENA Vat -3
Project Shield configuration Document Page 19 of 182 4003 SD58 RS/ENA Vat -4 4003 SD61 Imp Spirit Vat-1 4003 SD63 Fusel Oil Vat -1 4003 SD65 DS Vat - 1 4003 SD67 Ethanol Vat -1 4003 SD68 Ethanol Vat -2 4003 SD71 DS Issue Vat -1 4003 SD72 DS Issue Vat -1 4003 SD75 Issue Vat - 1 4003 SD76 Issue Vat - 1 4003 SD77 Issue Vat - 1 4003 SD79 Clar Wat Reservr 4003 SD80 DM Water Tank 4003 SD81 Coal Yard 4003 SD82 Husk Yard 4003 SD83 Bagrasse Yard 4003 SD84 Ash Storage 4003 SD87 Buffer Tank - 1 4003 SD88 Buffer Tank - 2 4003 SD89 Lagoon - 1 4003 SD90 Lagoon - 2 4003 SD92 Sump 4003 SD93 Leachate Pit 4003 SD94 Bio-Compost Yard
Project Shield configuration Document Page 20 of 182 4003 SD95 Scrap Material 4003 SD96 Bio-Fert Storage 4003 SD98 Prod Storage 4011 HC01 Com Mat - Mech 4011 HC02 Com Mat - Elec 4011 HC03 Com Mat - Proces 4011 HC31 Torr Steels 4011 HC32 Structural Mat 4011 HC33 Metal Steels 4011 HC35 Pipes 1 4011 HC36 Pipes 2 4011 HC37 Pipes 3 4011 HC39 Oil & Fuel Stor 4011 HC40 Diesel Bunk 4011 HC41 Gas1-Oxygen 4011 HC42 Gas2-D.A Others 4011 HC43 Gas3 - Empty 4011 HC45 Chemicals 4011 HC90 Rejected Mat 4011 HC95 Scrap Material 4011 HC99 Statry/EDP Mat 4011 HS01 Sugar Mat - Mech 4011 HS02 Sugar Mat - Elec 4011 HS03 Sugar Mat - Proc
Project Shield configuration Document Page 21 of 182 4011 HS71 FG Storage 1 4011 HS72 FG Storage 2 4011 HS73 FG Storage 3 4011 HS74 FG Storage 4 4011 HS77 Molasses Tanks1 4011 HS78 Molasses Tanks2 4011 HS79 Molasses Tanks3 4011 HS82 Raw Mat(Cane) 4011 HS84 Bagasse Storage 4011 HS85 Fertlizer 1 4011 HS86 Fertlizer 2 4011 HS87 Fertlizer 3 4011 HS88 Fertlizer 4 4011 HS89 Fertlizer 5 4011 HS90 Fertlizer 6 4011 HS91 Fertlizer 7 4011 HS92 Fertlizer 8 4011 HS93 Fertlizer 9 4011 HS95 Sulphur 4011 HS97 Lime 4011 HS98 Prod Storage 4011 SCRP SCRAP MATERIAL 4011 SCRT CUSTOMER RETURNS 4011 SFG1 SUGAR FG 1A & 1B
Project Shield configuration Document Page 22 of 182 4011 SFG2 SUGAR FG 2A & 2B 4011 SFUL SUGAR FUELS 4011 SML1 MOLASSES TANK 1 4011 SML2 MOLASSES TANK 2 4011 SML3 MOLASSES TANK 3 4011 SRMS SUGAR RAW MAT 4011 STOL TOOLS 4011 SWIP SUGAR-WIP 4012 CFUL CO-GEN FUELS 4012 CRMS CO-GEN RAW MATER 4012 CTOL CO-GEN TOOLS 4012 CWIP CO-GEN WIP 4012 HP01 Co-gen.Mat- Mech 4012 HP02 Co-gen.Mat- Elec 4012 HP03 Co-gen.Mat- Proc 4012 HP78 Caustic Lye 4012 HP79 HCL 4012 HP80 Sulphuric Acid 4012 HP81 Clarified Water 4012 HP83 DM Water 4012 HP85 Bagasse Storage 4012 HP86 Bagasse Storage 4012 HP87 Bagasse Storage 4012 4012 Bagasse Storage
Project Shield configuration Document Page 23 of 182 4012 HP89 Bagasse Storage 4012 HP92 Bio-Mass Fuels 4012 HP93 Coal Yard 4012 HP94 Ash Yard 4012 HP95 Scrap Yard 4012 HP98 Prod Storage 4013 DFG1 DIST - FG 1 4013 DFG2 DIST - FG 2 4013 DFG3 DIST - VAT 4013 DML1 Molasses Tank -I 4013 DML2 Molasses Tank -2 4013 DRMS DIST - RAW MAT 4013 DTOL DIST - TOOLS 4013 DWIP DIST - WIP 4013 HD01 DIist.Mat - Mech 4013 HD02 DIist.Mat - Elec 4013 HD03 DIist.Mat - Proc 4013 HD31 Molasses Tank- I 4013 HD32 Molasses Tank-II 4013 HD33 Molases Day Tank 4013 HD36 RS/ENA Rec - 1 4013 HD37 RS/ENA Rec - 2 4013 HD38 RS/ENA Rec - 3 4013 HD39 RS/ENA Rec - 4
Project Shield configuration Document Page 24 of 182 4013 HD42 Ethaonal Rec - 1 4013 HD43 Ethaonal Rec - 2 4013 HD44 Ethaonal Rec - 3 4013 HD45 Ethaonal Rec - 4 4013 HD48 Impure Spirit -1 4013 HD49 Impure Spirit -2 4013 HD51 Fusel oil Rec -1 4013 HD52 Fusel oil Rec -2 4013 HD55 RS/ENA Vat -1 4013 HD56 RS/ENA Vat -2 4013 HD57 RS/ENA Vat -3 4013 HD58 RS/ENA Vat -4 4013 HD61 Imp Spirit Vat-1 4013 HD63 Fusel Oil Vat -1 4013 HD65 DS Vat - 1 4013 HD67 Ethanol Vat -1 4013 HD68 Ethanol Vat -2 4013 HD71 DS Issue Vat -1 4013 HD72 DS Issue Vat -1 4013 HD75 Issue Vat - 1 4013 HD76 Issue Vat - 2 4013 HD77 Issue Vat - 3 4013 HD79 Clar Wat Reservr 4013 HD80 DM Water Tank
Project Shield configuration Document Page 25 of 182 4013 HD81 Coal Yard 4013 HD82 Husk Yard 4013 HD83 Bagrasse Yard 4013 HD84 Ash Storage 4013 HD87 Buffer Tank - 1 4013 HD88 Buffer Tank - 2 4013 HD89 Lagoon - 1 4013 HD90 Lagoon - 2 4013 HD92 Sump 4013 HD93 Leachate Pit 4013 HD94 Bio-Compost Yard 4013 HD95 Scrap Material 4013 HD96 Bio-Fert Storage 4013 HD98 Prod Storage 4098 AVST Aviation St Loc 4099 CR01 Stainary/EDP Mat 5010 PR01 GMRPPL 5010 PR02 DAPL 6600 FMS1 Skip House 6600 FMS2 King Street 1 6600 FMS3 King Street 2 6600 FMS4 MTB 6600 FMS5 SBM 6600 FMS6 HMG
Project Shield configuration Document Page 26 of 182 6600 FMS7 IBCKP-10/11Floor 8000 RX01 Uniforms 8000 RX02 Arms & Weapons 8100 1 Location 0001 8100 88 Lager 0088 (WM) 8100 100 Lagerort WM&HU 8100 200 SCM-EWM 8601 VF01 Estates & Hostel 8602 VF02 GMRVF-GMRIT-ENGG 8603 1 Location 0001 8603 VF03 GMRIT-P.G.DIPLOM 8604 VF04 SGCSRC-UG&PG 8605 VF05 SGCSRC-B.Ed 8606 VF06 CSW-RAJAM 8607 VF07 CORPORATE Maintain purchasing organization In this step, you set up your purchasing organizations. From the Materials Management and purchasing view, the purchasing organization is responsible for the complete processing of purchasing activities (such as requests for quotations, purchase orders & Scheduling Agreements). Path: SPRO / IMG -> Enterprise Structure -> Definition -> Materials Management-> Maintain purchasing organization
Project Shield configuration Document Page 27 of 182 ASSIGNMENT Assign plant to company code In the step "Assign plant to company code"; you assign each plant to a company code. A Plant can only belong to one company code. SPRO / IMG -> Assignment -> Logistics – General-> Assign plant to company code Co code Plant Name of the plant Company name 2000 2000 GMR Energy Limited GMR Energy Limited 2000 2001 Kamalanga Thermal Power Projec GMR Energy Limited 2000 2002 Talong GMR Energy Limited 2000 2003 Bajoli Holi GMR Energy Limited 2000 2004 GMR Energy Limited(Corp Off) GMR Energy Limited 2000 2005 GMR Enegry Ltd (Delhi Off ) GMR Energy Limited 2100 2100 GMR Power Corporation Pvt Ltd GMR Power Corporation 2100 2101 HYUNDAI HEAVY IND. CO.LTD. GMR Power Corporation 2150 2150 Vemagiri Power Generation Ltd Vemagiri Power Generation
Project Shield configuration Document Page 28 of 182 2150 2151 Korea Plant Service & Eng Co L Vemagiri Power Generation 2200 2200 GMR Hydro Power Gen Pvt Ltd GMR Badirinath HPG Pvt Ld 3110 3110 GMR T.T EXPRESSWAYS PVT LTD GMR TTE Pvt Ltd 3120 3120 GMR Tuni Anakapali Exp Pvt Ltd GMR TAE Pvt Ltd 3130 3130 GMR Pochanpalli Exp Pvt Ltd GMR Pochanpalli Exp P Ltd 3210 3210 GMR Ambala-Chand Exp Pvt Ltd GMR ACE Ptd Ltd 3220 3220 GMR Jadcherla Exp.ways Pvt Ltd GMR Jadcherla Exp Pvt Lt 3230 3230 GMR Ulundurpet Exp Pvt Ltd GMR Ulundurpet Exp Pvt Ld 3310 3310 GMR PROJECTS PVT.LTD. GMR Projects Pvt Ltd 4000 4001 GMR Ind.Ltd,Sugar Div,Sankili GMR Industries Limited 4000 4002 GMR Ind.Ltd,Co-gen Div,Sankili GMR Industries Limited 4000 4003 GMR Ind.Ltd,Dist Div,Sankili GMR Industries Limited 4000 4011 GMR Ind.Ltd,Sugar Div,Haliyal GMR Industries Limited 4000 4012 GMR Ind.Ltd,Co-gen Div,Haliyal GMR Industries Limited 4000 4013 GMR Ind.Ltd,Dist Div,Haliyal GMR Industries Limited 4000 4098 GMR Industries Limited GMR Industries Limited 4000 4099 GMR Industries Ltd,Corp.Office GMR Industries Limited 5010 5010 GMR Properties Pvt Ltd GMR Properties Pvt Ltd 5020 5020 Delhi Acropolis Private Ltd., Delhi Aerotropolis Pvt Ld 6600 6600 GMR Corporate Centre Limit GMR Corporate Center Ltd 8000 8000 RAXA Security Services Ltd. Raxa Security Services 8100 8100 GMR Aviation Private Limited GMR Aviation Private Ltd 8100 8100 GMR Aviation Private Limited GMR Aviation Private Ltd 8600 8601 GMRVF- Estates & Hostels GMR Varalakshmi Foundtn 8600 8602 GMRVF-GMRIT-ENGG. & PG GMR Varalakshmi Foundtn
Project Shield configuration Document Page 29 of 182 8600 8603 GMRVF-GMRIT-P.G.DIPLOMA GMR Varalakshmi Foundtn 8600 8604 GMRVF-SGCSRC-UG&PG GMR Varalakshmi Foundtn 8600 8605 GMRVF-SGCSRC-B.Ed GMR Varalakshmi Foundtn 8600 8606 GMRVF-CSW-RAJAM GMR Varalakshmi Foundtn Assign purchasing organization to company code In this Implementation Guide (IMG) activity, you assign purchasing organizations to company codes SPRO / IMG -> Assignment -> Materials Management-->Assign purchasing organization to company code Assign purchasing organization to plant : SPRO Assignment Materials Management Assign purchasing organization to plant In this IMG activity, you assign purchasing organizations to the plants for which they are responsible. Porg Description Plant Name1 2000 Energy Pur Org 2000 GMR Energy Limited 2000 Energy Pur Org 2001 Kamalanga Thermal Power Projec 2000 Energy Pur Org 2002 Talong 2000 Energy Pur Org 2003 Bajoli Holi 2000 Energy Pur Org 2004 GMR Energy Limited(Corp Off) 2000 Energy Pur Org 2005 GMR Enegry Ltd (Delhi Off ) 2000 Energy Pur Org 2006 2000 Energy Pur Org 2100 GMR Power Corporation Pvt Ltd 2000 Energy Pur Org 2150 Vemagiri Power Generation Ltd 2000 Energy Pur Org 2200 GMR Hydro Power Gen Pvt Ltd 2101 Pur Org for HHI 2101 HYUNDAI HEAVY IND. CO.LTD. 2151 Pur org for KPS 2151 Korea Plant Service 3000 Roads Pur Org 3110 GMR T.T EXPRESSWAYS PVT LTD 3000 Roads Pur Org 3120 GMR Tuni Anakapali Exp Pvt Ltd
Project Shield configuration Document Page 30 of 182 3000 Roads Pur Org 3130 GMR Pochanpalli Exp Pvt Ltd 3000 Roads Pur Org 3210 GMR Ambala-Chand Exp Pvt Ltd 3000 Roads Pur Org 3220 GMR Jadcherla Exp.ways Pvt Ltd 3000 Roads Pur Org 3230 GMR Ulundurpet Exp Pvt Ltd 3000 Roads Pur Org 3310 GMR PROJECTS PVT.LTD. 4000 Agro Pur org 4001 GMR Ind.Ltd,Sugar Div,Sankili 4000 Agro Pur org 4002 GMR Ind.Ltd,Co-gen Div,Sankili 4000 Agro Pur org 4003 GMR Ind.Ltd,Dist Div,Sankili 4000 Agro Pur org 4011 GMR Ind.Ltd,Sugar Div,Haliyal 4000 Agro Pur org 4012 GMR Ind.Ltd,Co-gen Div,Haliyal 4000 Agro Pur org 4013 GMR Ind.Ltd,Dist Div,Haliyal 4000 Agro Pur org 4098 GMR Industries Limited 4000 Agro Pur org 4099 GMR Industries Ltd,Corp.Office 5000 Property Pur Org 5010 GMR Properties Pvt Ltd 5000 Property Pur Org 5020 Delhi Acropolis Private Ltd., 6600 GCCL Pur Org 6600 GMR Corporate Centre Limit 8000 Raxa Pur Org 8000 RAXA Security Services Ltd. 8100 Aviation Pur org 8100 GMR Aviation Private Limited 8600 Foundation Pur Org 8601 GMRVF- Estates & Hostels 8600 Foundation Pur Org 8602 GMRVF-GMRIT-ENGG. & PG 8600 Foundation Pur Org 8603 GMRVF-GMRIT-P.G.DIPLOMA 8600 Foundation Pur Org 8604 GMRVF-SGCSRC-UG&PG 8600 Foundation Pur Org 8605 GMRVF-SGCSRC-B.Ed 8600 Foundation Pur Org 8606 GMRVF-CSW-RAJAM 8600 Foundation Pur Org 8607 GMRVF-CORPORATE
Project Shield configuration Document Page 31 of 182 Porg Description Plant Name1 9000 Cent Pur Org 2000 GMR Energy Limited 9000 Cent Pur Org 2001 Kamalanga Thermal Power Projec 9000 Cent Pur Org 2002 Talong 9000 Cent Pur Org 2003 Bajoli Holi 9000 Cent Pur Org 2004 GMR Energy Limited(Corp Off) 9000 Cent Pur Org 2005 GMR Enegry Ltd (Delhi Off ) 9000 Cent Pur Org 2100 GMR Power Corporation Pvt Ltd 9000 Cent Pur Org 2101 HYUNDAI HEAVY IND. CO.LTD. 9000 Cent Pur Org 2150 Vemagiri Power Generation Ltd 9000 Cent Pur Org 2151 Korea Plant Service & Eng Co L 9000 Cent Pur Org 2200 GMR Hydro Power Gen Pvt Ltd 9000 Cent Pur Org 3110 GMR T.T EXPRESSWAYS PVT LTD 9000 Cent Pur Org 3120 GMR Tuni Anakapali Exp Pvt Ltd 9000 Cent Pur Org 3130 GMR Pochanpalli Exp Pvt Ltd 9000 Cent Pur Org 3210 GMR Ambala-Chand Exp Pvt Ltd 9000 Cent Pur Org 3220 GMR Jadcherla Exp.ways Pvt Ltd 9000 Cent Pur Org 3230 GMR Ulundurpet Exp Pvt Ltd 9000 Cent Pur Org 3310 GMR PROJECTS PVT.LTD. 9000 Cent Pur Org 4001 GMR Ind.Ltd,Sugar Div,Sankili 9000 Cent Pur Org 4002 GMR Ind.Ltd,Co-gen Div,Sankili 9000 Cent Pur Org 4003 GMR Ind.Ltd,Dist Div,Sankili 9000 Cent Pur Org 4011 GMR Ind.Ltd,Sugar Div,Haliyal 9000 Cent Pur Org 4012 GMR Ind.Ltd,Co-gen Div,Haliyal 9000 Cent Pur Org 4013 GMR Ind.Ltd,Dist Div,Haliyal
Project Shield configuration Document Page 32 of 182 9000 Cent Pur Org 4098 GMR Industries Limited 9000 Cent Pur Org 4099 GMR Industries Ltd,Corp.Office 9000 Cent Pur Org 5010 GMR Properties Pvt Ltd 9000 Cent Pur Org 5020 Delhi Acropolis Private Ltd., 9000 Cent Pur Org 6600 GMR Corporate Centre Limit 9000 Cent Pur Org 8000 RAXA Security Services Ltd. 9000 Cent Pur Org 8100 GMR Aviation Private Limited 9000 Cent Pur Org 8601 GMRVF- Estates & Hostels 9000 Cent Pur Org 8602 GMRVF-GMRIT-ENGG. & PG 9000 Cent Pur Org 8603 GMRVF-GMRIT-P.G.DIPLOMA 9000 Cent Pur Org 8604 GMRVF-SGCSRC-UG&PG 9000 Cent Pur Org 8605 GMRVF-SGCSRC-B.Ed 9000 Cent Pur Org 8606 GMRVF-CSW-RAJAM 9000 Cent Pur Org 8607 GMRVF-CORPORATE
Project Shield configuration Document Page 33 of 182 Logistic General : Material Master Materials Management---Logistics – General SPRO Logistics - General Configuring the Material Master Assign Screen Sequences to User/Material Type/Transaction/Industry Sector
Project Shield configuration Document Page 34 of 182 Material Type Refer following chart for various material type defined for GMR SPRO / IMG -> Logistics - General -> Material Master Basic Settings-> Material Types Define Attributes of Material Types Mtyp Material Type Description ZAWA Trading Goods ZBYP By Product ZCAP Capital Goods ZDIN Service ZERS Spare Parts ZFRT Finished Product ZHER Manufacturer Part ZHIB Operating supplies ZHLB Semifinished Product ZHMI Production Resource/Tool ZNBW Nonvaluated materials ZPIP Pipeline materials ZRBY Semifinished Product ZROH Raw materials ZSCM Scrap Materials
Project Shield configuration Document Page 35 of 182 ZVRP Packaging
Project Shield configuration Document Page 36 of 182 SPRO Logistics - General - > Material Master Basic setting material type Define Number Ranges for Each Material Type External Number ranges Used
Project Shield configuration Document Page 37 of 182 Setting for key field Material Group In this IMG activity, you define material groups to group together materials with the same attribute or purpose. SPRO / IMG -> Logistics - General -> Material Master-> Settings for Key Fields Define Material Groups Various material groups have been defined as per GMR requirement. Matl Group Matl Group Description AUTOMOBL Automobiles BULKMAT Bulk material BYPRODUCT By - Products CAPITEMS Capital Items CEMENT Cement CHEMICALS Chemicals CIVSANIRR Civil, Santory & Irr COMPRESSR Compressor CONSTMAT Construction Materia CONSULTCY Consultancy CONTRLSYS Control system ELECEQUIP Electrical Equipment ELECSPARE Electrical Spares ENGINE Engine FERRUSMAT Ferrous materials FINSHDGDS Finished Goods FIRNSAFTY Fire and safety FUELS Fuels
Project Shield configuration Document Page 38 of 182 GENCONSM General Consumables GENEQUIP General Equipment GENERATOR Generator GENRLADMN General Administrati INSCNTRSP Instrument & Control INSTNELEC Instruments & Electr INTRNFURN Interiors/Furnishing ITHARDWRE IT Hardware LABORATRY Laboratory MECHEQUIP Mechanical Equipment MECHSPARE Mechanical Spares MOTORS Motors NONFERMAT Non-Ferrous material OFFSUPPLS Office supplies PACKNGMAT Packing Materials PROCSSMAT Process Materials PROTSYS Protection system PUMPS Pumps RAWMATRLS Raw materials REFAIRCON Refrig & Airconditon RUBMATERL Rubber Materials SCRAP Scrap Material SECTYEQPT Security Equipment SECTYUNFM Security Uniforms
Project Shield configuration Document Page 39 of 182 SEMIFDGDS Semi-finished goods SERVICES Services SOFTWARE Software STEEL Steel TOOLNTACK Tools & tackles TURBINE Turbine VESSELS Vessels VLVPIPFIT Valves, Pipes and Fi Divisions SPRO / IMG -> Logistics - General -> Material Master-> Settings for Key Fields Define Divisions Business Patner SPRO / IMG -> Logistics - General -> Business Partner Vendors control Define Account Groups and Field Selection (Vendor)
Project Shield configuration Document Page 40 of 182 Vendor - Define Vendor Account Group Following vendor vendor groups are defined for GMR Group Description GDMV Domestic Vendor GEMV Employee Vendor GFEV Founder Employee Vendor GGRO Grower Vendor GHAR Harvesting Vendors GIMV Import Vendor GINT GMR Internal Group Companies GONV One-time Vendor GRPC Treasury Group Companies GRXP One-time Vendor-Recruit Expens GSRV Service Vendor GSTV Stock Transfer Vendor SPRO / IMG -> Logistics - General -> Business Partner Vendors controls Define Number Ranges for Vendor Master Records
Project Shield configuration Document Page 41 of 182
Project Shield configuration Document Page 42 of 182
Project Shield configuration Document Page 43 of 182 Materials Management--Purchasing Path: SPRO/IMG Materials Management Purchasing Environment Data Define Attributes of System Messages System messages Path: SPRO/IMG Materials Management Purchasing Environment Data Define Default Values for Buyers
Project Shield configuration Document Page 44 of 182 SPRO/IMG Materials Management Purchasing Material Master Define Shipping Instructions SPRO/IMG Materials Management Purchasing Material Master Define Purchasing Value Keys Vendor Master SPRO MaterialsManagement Purchasing Vendor Master Define Terms of Payment In this step, you make the system settings that are relevant to the vendor master record from the Purchasing point of view. Define Terms of Payment : Payment terms created as per GMR team requirement as follows. payment Terms Description G001 10% Advance against Bank Guarantee G002 20% Advance against Bank Guarantee G003 30% Advance against Bank Guarantee G004 70% Payment Against Proforma Invoice G005 70% Payment Against Proforma Invoice G006 50% Payment against Proforma Invoice G007 50% Agst Pro Inv before Des & After Inspection G008 30% Agst Pro Inv before Des & After Inspection
Project Shield configuration Document Page 45 of 182 G009 20% Agst Pro Inv before Des & After Inspection G010 10% Agst Pro Inv before Des & After Inspection G011 10% on submission of Performenc Bank Guarantee G012 20% on submission of Performenc Bank Guarantee G013 30% on submission of Performenc Bank Guarantee G014 20% Advance on Acceptence of PO G015 10% Advance on Acceptence of PO G016 30% Advance on Acceptence of PO G017 40% Advance on Acceptence of PO G018 50% Advance on Acceptence of PO G019 100% Advance on Acceptence of PO G020 10% Against Release of Documents G021 20% Against Release of Documents G022 30% Against Release of Documents G023 10% Against Approval Drawings G024 Perf BG Valid for 12 months from date of Com/18mon G025 Perf BG Valid for 12 months from date of Erection G026 40% After Receipt of Materials at our site G027 50% After Receipt of Materials at our site G028 60% After Receipt of Materials at our site G029 70% After Receipt of Materials at our site G030 80% After Receipt of Materials at our site G031 90% After Receipt of Materials at our site G032 100% After Receipt of Materials at our site G033 100% Cash on Delivery Basis G034 75% Payment Through Bank G035 100% Payment Through Bank
Project Shield configuration Document Page 46 of 182 G036 100% Payment Through DD G037 100% Payment Through at per Cheque G038 100% Payment Against Proof of Despatch G039 Other Charges as meniotned in Notes G040 100% Payment Within 15 Days of Recpt of Material G041 100% Payment Within 21 Days of Recpt of Material G042 100% Payment Within 7 Days of Recpt of Material G043 100% Payment Within 30 Days of Recpt of Material G044 100% Payment on Completion of Services G045 100% Pmt on Completion of Service & Submision bill G046 100% Payment on Successful Commissioning G047 5% After Succesful Erection,Testing & Commitioning G048 10%After Sucesful Erection,Testing & Commitioning G049 20%After Sucesful Erection,Testing & Commitioning G050 30%After Sucesful Erection,Testing & Commitioning G051 50%After Sucesful Erection,Testing & Commitioning G052 75%After Sucesful Erection,Testing & Commitioning G053 100%After Sucesful Erection,Testing & Commitioning G054 5% Advance Payment on Release of Service Order G055 10% Advance Payment on Release of Service Order G056 20% Advance Payment on Release of Service Order G057 30% Advance Payment on Release of Service Order G058 50% Advance Payment on Release of Service Order G059 40% Advance Payment on Release of Service Order G060 5% Payment on Receipt of Materials at Site G061 10% Payment on Receipt of Materials at Site G062 20% Payment on Receipt of Materials at Site
Project Shield configuration Document Page 47 of 182 G063 30% Payment on Receipt of Materials at Site G064 40% Payment on Receipt of Materials at Site G065 50% Payment on Receipt of Materials at Site G066 75% Payment on Receipt of Materials at Site G067 90% Payment on Receipt of Materials at Site G068 90% Payment on Receipt of Materials at Site G069 90% Payment on Submission of Invoice G070 100% Payment on Submission of Invoice G071 30% Pmnt on Completion of Progresive Work as in SO G072 40% Pmnt on Completion of Progresive Work as in SO G073 50% Pmnt on Completion of Progresive Work as in SO G074 75% Pmnt on Completion of Progresive Work as in SO G075 100% Pmnt on Completon of Progresive Work as in SO G076 10% Payment on Mobilization of Labour at site G077 20% Payment on Mobilization of Labour at site G078 25% Payment on Mobilization of Labour at site G079 30% Payment on Mobilization of Labour at site G080 10% Against First Part Payment G081 20% Against First Part Payment G082 25% Against First Part Payment G083 30% Against First Part Payment G084 10% Against Subsequent Part Payment G085 20% Against Subsequent Part Payment G086 25% Against Subsequent Part Payment G087 30% Against Subsequent Part Payment G088 5% Advance along with confirmation of Contract G089 10% Advance along with confirmation of Contract
Project Shield configuration Document Page 48 of 182 G090 20% Advance along with confirmation of Contract G091 5% toward preparation of Statuatory Dwg for Approv G092 10% toward preparation of Statuatry Dwg for Approv G093 20% toward preparation of Statuatry Dwg for Approv G094 25% toward preparation of Statuatry Dwg for Approv G095 5% on Acceptence of Dwg for Fabrication/Manufactin G096 10% on Acceptene of Dwg for Fabrication/Manufactin G097 15% on Acceptene of Dwg for Fabrication/Manufactin G098 20% on Acceptene of Dwg for Fabrication/Manufactin G099 10% after Submission of Dwg,O&M Manual & Comp Cert G100 20% after Submission of Dwg,O&M Manual & Comp Cert G101 10% as First Instmt after comp.of First Milestone1 G102 10% as First Instmt after comp.of First Milestone3 G103 10% as First Instmt after comp.of First Milestone3 G104 10% Mobilization Advance G105 20% Mobilization Advance G106 25% Mobilization Advance G107 10% After Submission of Soil Investigation Report G108 20% After Submission of Soil Investigation Report G109 50% Pmt within 7 days from the date of Final Bill G110 60% Pmt within 7 days from the date of Final Bill G111 75% Pmt within 7 days from the date of Final Bill G112 80% Pmt within 7 days from the date of Final Bill G113 100% Pmt within 7 days from the date of Final Bill G114 50% Pmt within 15 days from the date of Final Bill G115 50% Pmt within 15 days from the date of Final Bill G116 75% Pmt within 15 days from the date of Final Bill
Project Shield configuration Document Page 49 of 182 Check Incoterms SPRO MaterialsManagement Purchasing Vendor Master Check Incoterms Following Incoterms are maintained for GMR. Inco terms Description CFR Costs and freight CIF Costs, insurance & freight CIP Carriage and insurance paid to CPT Carriage paid to DAF Delivered at frontier DDP Delivered Duty Paid DDU Delivered Duty Unpaid DEQ Delivered ex quay (duty paid) DES Delivered ex ship EXW Ex Works FAS Free Alongside Ship FCA Free Carrier FH Free house FOB Free on board FOR Free On Railway UN Not Free Create Purchasing Groups ;Purchasing groups have been created as buyers in GMR. Following logic has been defined for numbering purchasing group. SPRO MaterialsManagement Purchasing Create Purchasing Groups Purchase group Description of pur group BH1 Badrinath PG 1
Project Shield configuration Document Page 50 of 182 BH2 Badrinath PG 2 C10 CORPORATE - PURCHA C11 CORPORATE - FIN & C12 CORPORATE - HR & A C13 CORPORATE - FMS C20 CEO C30 CFO C40 JMD C50 MD C60 SECTOR HEAD CH1 Chennai PG 1 CH2 Chennai PG 2 CP1 GIDL Corporate F01 CS- Deptt Head F02 IT- Deptt Head F03 Civil- Deptt Head F04 Mech- Deptt Head F05 Elec- Deptt Head F06 E&C- Deptt Head F07 Chem- Deptt Head F08 F&A- Deptt Head F09 Est - Deptt Head F10 Hostel- Deptt Head F11 Rajam-Deptt Head
Project Shield configuration Document Page 51 of 182 F12 BNG- Deptt Head F13 Delhi- Deptt Head F14 HYD- Deptt Head F15 UTT- Deptt Head F16 MNG- Deptt Head F17 Locn 7- Deptt Head F18 Locn 8- Deptt Head F19 Locn 9- Deptt Head F20 Locn 10- Deptt Hea F21 Locn 11- Deptt Hea F22 Locn 12- Deptt Hea F23 Principal F24 CAO F25 Director-CSW F26 Sector Head FMS GCCL Purchasing Gr FN1 Found Purch Grp 1 FN2 Found Purch Grp 2 G01 User-FMS-BNG G02 User-FMS-Hyd G03 User-FMS-Chn G04 User-FMS-MUM G05 User-FMS-DEL G06 Deptt Head- BNG
Project Shield configuration Document Page 52 of 182 G07 Deptt Head- CHN G08 Deptt Head- HYD G09 Deptt Head- MUM G10 Deptt Head- DEL G11 FMS Head-Corporate G12 Sector Head/CEO GA1 GIDL Aviation GAC GACEPL GAP GMR Aviation Pvt. GJE GJEPL GPE GPEPL GPL GPPL GTA GTAEPL GTT GTTEPL GUE GUEPL H01 SUGAR-MECHANICAL H02 SUGAR-ELECTRICAL H03 SUGAR-INSTRUMENTAT H04 SUGAR-CIVIL H05 SUGAR-PROCESS H06 COGEN-MECHANICAL H07 COGEN-ELECTRICAL H08 COGEN-INSTRUMENTAT H09 COGEN-CIVIL
Project Shield configuration Document Page 53 of 182 H10 COGEN-PROCESS H11 DISTILLERY-MECHANI H12 DISTILLERY-ELECTRI H13 DISTLERY-INSTRUMEN H14 DISTILLERY-CIVIL H15 DISTILLERY-PROCESS H16 CANE H17 COMMON-HR & ADMN H18 COMMON-FINANCE &AC H19 COMMON-IT H20 COMMON-STORES H21 COMMON-MATERIALS H22 SPECIAL PROJECTS- H23 EXPANSION WORKS-SU H24 SPECIAL PROJECTS-P H25 EXPANSION WORKS-PR H26 SPECIAL PROJECTS-C H27 EXPANSION WORKS-CO H28 SPECIAL PROJECTS-D H29 EXPANSION WORKS-DI H30 SUGAR H31 POWER H32 DISTILLERY H33 CANE
Project Shield configuration Document Page 54 of 182 H34 PROCESS H35 FIN & ACCT H36 IT DEPT H37 HR & ADMN H38 MATERIALS H39 STORES H40 UNIT HEAD HL1 HYL-Sugar PG HL2 HYL-Cogen PG HL3 HYL-Distillery PG KM1 Kamalanga PG 1 KM2 Kamalanga PG 2 KM3 Kamalanga PG 3 M01 Mech Deptt Head M02 Elec Deptt Head M03 C&I Deptt Head M04 Civil Deptt Head M05 IT Deptt Head M06 Stores Head M07 Mtls Deptt Head M08 F&A Deptt Head M09 HR & Admn-Head M10 Oprn Deptt Head M11 Tech Ser. Dett Hea
Project Shield configuration Document Page 55 of 182 M12 Trg Deptt Head M13 Env Deptt Head M14 Chem/Lab Deptt Hea M15 EHS Deptt Head M16 Maintt-Head M17 Admn Head M18 Operations Deptt H M19 EHS Head M20 Plant Mgr MN1 MNG PG 1 MN2 Mangalore PG 2 PG1 Engineer at site PG2 Project manager PG3 GMP PG4 GMC PG5 Contracts Departme PY1 Property Purchase PY2 Property Purchase R01 CPM-1 R02 CPM-2 R03 CPM-3 R04 SECT. HEAD-1 R05 SECT. HEAD-2 R06 SECT. HEAD-3
Project Shield configuration Document Page 56 of 182 R07 SECT. HEAD-4 R08 SECT. HEAD-5 R09 SECT. HEAD-6 R10 SECT. HEAD-7 R11 SECT. HEAD-8 R12 SECT. HEAD-9 R13 SECT. HEAD-10 R14 CEO RX1 RAXA General RX2 RAXA Technical RX3 RAXA Training S01 SUGAR-MECHANICAL S02 SUGAR-ELECTRICAL S03 SUGAR-INSTRUMENTAT S04 SUGAR-CIVIL S05 SUGAR-PROCESS S06 COGEN-MECHANICAL S07 COGEN-ELECTRICAL S08 COGEN-INSTRUMENTAT S09 COGEN-CIVIL S10 COGEN-PROCESS S11 DISTILLERY-MECHANI S12 DISTILLERY-ELECTRI S13 DISTLERY-INSTRUMEN
Project Shield configuration Document Page 57 of 182 S14 DISTILLERY-CIVIL S15 DISTILLERY-PROCESS S16 CANE S17 COMMON-HR & ADMN S18 COMMON-FINANCE &AC S19 COMMON-IT S20 COMMON-STORES S21 COMMON-MATERIALS S22 SPECIAL PROJECTS- S23 EXPANSION WORKS-SU S24 SPECIAL PROJ-PROCE S25 EXP. WORKS-PROCESS S26 SPECIAL PROJ-COGEN S27 EXP. WORKS-COGEN S28 SPECIAL PRO-DISTIL S29 EXP. WORKS-DISTIL S30 SUGAR S31 POWER S32 DISTILLERY S33 CANE S34 PROCESS S35 FIN & ACCT S36 IT DEPT S37 HR & ADMN
Project Shield configuration Document Page 58 of 182 S38 MATERIALS S39 STORES S40 UNIT HEAD SK1 SKL-SGR PG SK2 SKL-Cogen PG SK3 SKL-Distillery PG T01 Mechanical T02 Electrical T03 C&I T04 Civil T05 IT T06 Materials T07 F&A T08 HR & Admn T09 Operations T10 Maintt-Head T11 Admn Head-GMR T12 Operations-GMR T13 Plant Mgr-GMR T30 Mechanical T31 Electrical T32 C&I T33 Planning T34 Materials
Project Shield configuration Document Page 59 of 182 T35 F&A - O&M T36 Operations- O&M T37 Maintt-Head-O&M T38 Admn-Head- O&M T39 Oprns-Head-O&M T40 Plant Mgr-O&M V01 Mechanical Head V02 Electrical Head V03 C&I Head V04 Civil Head V05 IT Head V06 Materials Head V07 F&A Head V08 HR & Admn Head V09 Stores Head V10 Maintt-Head V11 Admn Head-GMR V12 Operations-GMR V13 Plant Mgr-GMR V30 Mechanical V31 Electrical V32 C&I V33 Civil V34 F&A - O&M
Project Shield configuration Document Page 60 of 182 V35 Operations- O&M V36 Maintt-Head-O&M V37 Admn-Head- O&M V38 Oprns-Head-O&M V39 Plant Mgr-O&M VM1 Vemagiri PG 1 VM2 Vemagiri PG 2 X01 Asset Head X02 Department Heads X03 Users Y01 Technical-VP Y02 General-CSO Purchase Info Record SPRO MaterialsManagement Purchasing Purchasing Info Record Define Number Ranges Quota Arrangement SPRO MaterialsManagement Purchasing Quota Arrangement Define Number Ranges 0000000001 89999999990 SPRO MaterialsManagement Purchasing Quota Arrangement Define Quota Arrangement Usage
Project Shield configuration Document Page 61 of 182 RFQ/Quotation SPRO MaterialsManagement Purchasing RFQ/Quotation Define Document Types SPRO MaterialsManagement Purchasing RFQ/Quotation number ranges
Project Shield configuration Document Page 62 of 182 Purchase Requisition: SPRO MaterialsManagement Purchasing Purchase Requisition Define Document Types Define Document Types Following document types defined for GMR Type Description No int Int no Range PIMP Import Pur.Req 10 5 PIND Domestic Pur.Req 10 3 PMMS Maint of Mat & Servi 10 7 PSER Service Pur.Req 10 4 PSTO STO Pur.Req 10 6 SPRO MaterialsManagement Purchasing Purchase Requisition Define Document Types Define Number Ranges. 01 0010000000 0019999999 02 0090000000 0099999999 03 1000000000 1999999999 04 2000000000 2999999999 05 3000000000 3999999999 06 4000000000 4999999999 07 5000000000 5999999999 Release Procedure for Purchasing Requisition Path: SPRO MaterialsManagement Purchasing Purchase Requisition Release Procedure Procedure with Classification Edit Characteristics , class ,
Project Shield configuration Document Page 63 of 182 Edit Characteristic:In this step, you create characteristics for a release procedure for purchase Requisition(PR) Following characteristic are created for a PR- release PR_DOCTYPE - Purchase Requisition Document 00.00.0000 CHAR PR_PLANT - Plant 00.00.0000 CHAR PR_TOTALVALUE - Total value of requisition for 00.00.0000 CURR Edit Class: In this step, you create classes for a release procedure for purchase orders (POs). Following class are created for PR- release PR_REL_CLASS EN 032 REL_CLASSS Release group Create a release group for your release procedure and assign it to a class. In the process, you assign release conditions to the release procedure.Following are setting for GMR Group REL.GRP REL.OBJ CLASS DESCRIPTION N1 1 REL_CLASS PR_REL_CLASS N2 1 REL_CLASS PR_REL_CLASS Release Code Group Code Description N1 1 USER DEPARTMENT N1 2 USER DEPT HEAD N1 3 UNIT HEAD
Project Shield configuration Document Page 64 of 182 N2 1 USER N2 2 USER DEPT HEAD N2 3 PLANT HEAD N2 4 ASSET HEAD Release indicators : A release indicator shows the release status of a PR Release id Description 2 RFQ/purchase order Release strategies: Create a release strategy for your release group and assign your release codes accordingly. Group Code Value N1 P1 1.00 - 100000.00 INR N2 P2 >= 100001.00 INR Purchase Order: Define Document Types: SPRO Materials Management Purchasing Purchase order Define Document Types Following Documents Defined for the Pos. Type Description ItInt IntNR ExtNR FldSl GCAP Budgeted Cap Pur.Ord 10 50 NBF GDOM Domestic Pur.Order 10 45 NBF GEME Emergency pur.order 10 49 NBF GIMP Import Pur.Order 10 46 NBF GSER Service Pur.Order 10 48 NBF GSTO Stock Transfer PO 10 47 UBF
Project Shield configuration Document Page 65 of 182 ZCAP Non Budg.Cap.Pur.ord 10 51 NBF Release Procedure for Purchase Orders SPRO MaterialsManagement Purchasing Purchase order Release Procedure for Purchase Orders Edit Characteristics In this section, you set up a release procedure for purchase orders(POs).To set up the release procedure, you must make a series of settings in Customizing. This section provides you with an overview of the necessary activities.You must perform the following steps: 1. Create characteristics : PO_DOCTYPE Order Type (Purchasing) 00.00.0000 CHAR PO_PLANT PO_Plant 00.00.0000 CHAR PO_PURORG Purchasing Organization 00.00.0000 CHAR PO_VALUE Total net order value 00.00.0000 CURR SPRO MaterialsManagement Purchasing Purchase order Release Procedure for Purchase Orders classes PO_REL_CLASS EN 032 PO_REL_CLASS SPRO MaterialsManagement Purchasing Purchase order Release Procedure for Purchase Orders Release Strategies 2. Set up release procedure Release Groups Release Codes Release indicator Release Strategies Workflow a) Create release group A1 2 PO_REL_CLASS Release Agro B1 2 PO_REL_CLASS Release Energy C1 2 PO_REL_CLASS Release Raxa D1 2 PO_REL_CLASS Release Fms
Project Shield configuration Document Page 66 of 182 E1 2 PO_REL_CLASS Release Property F1 2 PO_REL_CLASS Release Agro Corp. H1 2 PO_REL_CLASS Release Roads b) Release Code Here you create the release codes you need for your release strategy and assign the codes to your release group. Following are setting for GMR Group Agro Release code A1 01 Procurement Head A1 02 Department Head A1 03 Unit Head A1 04 Chief Executive Off. A1 05 Joint Managing Dir. A1 06 Managing Dir. A1 07 Sector Head A1 S1 Shared Services Energy Release code B1 11 Procurement Head B1 12 Department Head B1 13 Shared ser/Finance B1 14 Plant Manager B1 15 Head Asset Mgmt B1 16 Chief Executive Off. B1 17 Sector Head B1 H1 Hpe/Hbm/Abm Raxa Release code
Project Shield configuration Document Page 67 of 182 C1 21 Procurement Head C1 22 Na C1 23 Shared ser/Finance C1 24 Chief Security Off. C1 25 Executive Director C1 26 Managing Dir. C1 27 Sector Head C1 V1 Vice President FMS Release Code D1 31 Procurement Head D1 32 Department Head D1 33 Shared ser/Finance D1 34 Location Head D1 35 Head Fms D1 36 Sector Head Property Release Code E1 41 Gen Manager Projects E1 42 Gen Manager Contr E1 43 Assistant Vice Pres. E1 44 Chief Financial Off. E1 45 Chief Operation Off. E1 46 Sector Head E1 47 Chief Executive Off. Agro Corporation Release code
Project Shield configuration Document Page 68 of 182 F1 51 Department Head F1 52 Chief Financial Off. F1 53 Chief Executive Off. F1 54 Joint Managing Dir. F1 55 Managing Dir. F1 56 Sector Head Roads Release code H1 61 Procurement Head H1 62 Sectional Head H1 63 Chief Executive Off. H1 64 Sector Head H1 P1 Project Manager Site C) Create release indicator :-- A release indicator shows the release status of a PO. R 6 0.0 Released X 0.0 Blocked D) Release strategies Create a release strategy for your release group and assign your release codes accordingly. Agro Release Strategy A1 01 AGRO PO GCAP 1-10L GCAP 1 – 1000000 A1 02 AGRO PO GCAP 10L-1CR GCAP 1000000-000000 A1 03 AGRO PO GCAP >1CR GCAP >10000000 A1 04 AGRO PO ZCAP 1 - 10L ZCAP 1-1000000 A1 05 AGRO PO ZCAP >10L ZCAP >1000000
Project Shield configuration Document Page 69 of 182 A1 A6 AGRO PO GEME 1K-20K GEME 1000-20000 A1 A7 AGRO PO GEME 20K-1L GEME 20000 - 100000 A1 A8 AGRO PO GEME 1L-3L GEME 100000-300000 A1 A9 AGRO PO GEME >3L GEME >300000 Release Stratergy for Energy B1 11 ENGY GCAP 1 - 25L GCAP 1 - 2500000 B1 12 ENGY GCAP 25L -1CR GCAP 2500000 - 10000000 B1 13 ENGY GCAP 1CR - 5CR GCAP 1000000 - 50000000 B1 14 ENGY GCAP > 5CR GCAP >50000000 B1 15 ENGY ZCAP 1 - 50K ZCAP 1 - 50000 B1 16 ENGY ZCAP 50K - 10L ZCAP 50000 - 1000000 B1 17 ENGY ZCAP > 10 L ZCAP >1000000 B1 B1 ENGY PO 1 - 2L GDOM 1 - 200000 B1 B2 ENGY PO 2L - 25 L GDOM 200000 - 2500000 B1 B3 ENGY PO > 25L GDOM >2500000 B1 B4 ENGY PO GEME 1- 50K GEME 1 - 50000 B1 B5 ENGY PO GEME 50K-5L GEME 50000 - 500000 B1 B6 ENGY PO GEME >5L GEME >5000000 C1 21 RAXA GCAP 1 - 20 L GCAP 1 - 2000000 A1 A1 AGRO PO 1 - 1K GDOM 1-1000 A1 A2 AGRO PO 1K - 10L GDOM 1000-1000000 A1 A3 AGRO PO 10L - 15L GDOM 1000000-1500000 A1 A4 AGRO PO 15L - 25L GDOM 1500000-2500000 A1 A5 AGRO PO >25L GDOM >2500000
Project Shield configuration Document Page 70 of 182 C1 22 RAXA GCAP 20L - 25L GCAP 2000000 - 2500000 C1 23 RAXA GCAP >25 L GCAP >2500000 C1 24 RAXA ZCAP 1 - 6L ZCAP 1 - 600000 C1 25 RAXA ZCAP 6L -25 L ZCAP 600000 -2500000 C1 26 RAXA ZCAP > 25L ZCAP >2500000 C1 27 RAXA PO GEME >=1 GEME >=1 C1 C1 RAXA PO GD GI 1- 5K GDOM 1 - 5000 C1 C2 RAXA PO G DGI 5K-20L GDOM 5000 -2000000 C1 C3 RAXA PO GD GI20L-25L GDOM 200000 - 2500000 C1 C4 RAXA PO GD GI >25L GDOM >25000000 C1 C5 RAXA PO GSER >=1 GSER >=1 Release Procedure for FMS D1 31 FMS GCAP 1 - 2L GCAP 1 - 200000 D1 32 FMS GCAP >2L GCAP >200000 D1 33 FMS ZCAP 1 - 50K ZCAP 1 - 50000 D1 34 FMS ZCAP 50K - 10L ZCAP 50000 - 1000000 D1 35 FMS ZCAP >10L ZCAP >1000000 D1 D1 FMS PO 1 - 10 L GDOM 1 - 1000000 D1 D2 FMS PO > 10 L GDOM >1000000 D1 D3 FMS GEME 1- 5K GEME 1 - 5000 D1 D4 FMS GEME 1 - 25K GEME 5000 - 25000 D1 D5 FMS GEME >25K GEME >25000 Release Procedure for Properties
Project Shield configuration Document Page 71 of 182 E1 41 PROP GCAP 1 - 2L GCAP 1 - 200000 E1 42 PROP GCAP 2L - 25L GCAP 200000 - 2500000 E1 43 PROP GCAP 25L - 1CR GCAP 2500000 - 10000000 E1 44 PROP GCAP >1 CR GCAP >10000000 E1 45 PROP ZCAP 1 - 10L ZCAP 1 - 1000000 E1 46 PROP ZCAP 10L-25L ZCAP 100000 - 2500000 E1 47 PROP ZCAP 25L - 1CR ZCAP 2500000 - 10000000 E1 48 PROP ZCAP >1CR ZCAP >10000000 E1 E1 PROP PO 1 - 1L GDOM 1 - 100000 E1 E2 PROP PO 1L - 10L GDOM 100000 -1000000 E1 E3 PROP PO 10 L - 25L GDOM 1000000 - 2500000 E1 E4 PROP PO 25L - 50 L GDOM 2500000 - 5000000 E1 E5 PROP PO > 50L GDOM >5000000 E1 E6 PROP GEME 1 - 50K GEME 1 - 50000 E1 E7 PROP GEME 50K-5L GEME 50000 - 500000 E1 E8 PROP GEME > 5L GEME >500000 Release Stratergy for Agro Corporation F1 F1 AG CORP GCAP 1 -1L GCAP 1 - 100000 F1 F2 AG CORP GCAP 1L-25L GCAP 100000 – 2500000 F1 F3 AG CORP GCAP 25L -CR GCAP 2500000 - 10000000 F1 F4 AG CORP GCAP >1CR GCAP >10000000 F1 F5 AG CORP ZCAP 1- 10L ZCAP 1 - 1000000 F1 F6 AG CORP ZCAP >25L ZCAP >25000000 F1 F7 AG CORP PO 1 -10K GDOM 1 - 10000
Project Shield configuration Document Page 72 of 182 F1 F8 AG CORP PO 10K-10L GDOM 10000 - 1000000 F1 F9 AG CORP PO 10L-15L GDOM 100000 – 1500000 F1 FA AG CORP PO 15L-25L GDOM 1500000 – 2500000 F1 FB AG CORP PO >25L GDOM >2500000 F1 FC AG CORP GEME 1 - 1L GEME 1 - 100000 F1 FD AG CORP GEME >1L GEME >100000 Release Stratergy for Road Corporation; H1 H1 ROADS PO 1- 25L GDOM 1 – 2500000 H1 H2 ROADS PO 25L - 100L GDOM 2500000 – 1000000000 H1 H3 ROADS PO >100L GDOM >1000000000 H1 H4 ROADS PO GEME 1-10L GEME 1 - 1000000 H1 H5 ROADS PO GEME>10L GEME >1000000 H1 H6 ROADS GCAP 1 - 25L GCAP 1 - 2500000 H1 H7 ROADS GCAP 25L -1CR GCAP 2500000 - 10000000 H1 H8 ROADS GCAP >1CR GCAP >10000000 H1 H9 ROADS ZCAP 1 - 10L ZCAP 1 - 1000000 H1 HA ROADS ZCAP >10L ZCAP >1000000 SPRO Materials Management Purchasing Purchase order Set Tolerance Limits for Price Variance
Project Shield configuration Document Page 73 of 182 SPRO Materials Management Purchasing Purchase order Texts for Purchase Orders Define Text Types for Header Texts Stock Transport Setup SPRO Materials Management Purchasing Purchase order Set up Stock Transport Order Define Shipping Data for Plants With this data, the system determines the shipping data for the material to be transferred (e.g. the shipping point). Select the required Plant and Press F8
Project Shield configuration Document Page 74 of 182 Create Checking Rule: SPRO Materials Management Purchasing Purchase order Set up Stock Transport Order Create Checking Rule In this step, you create rules for the availability check in the case of stock transport orders. This check enables you to find out whether the quantity requested is available in the supplying plant, for example, in the case of materials that are to be transferred over longer distances from one site to another. SPRO Materials Management Purchasing Purchase order Set up Stock Transport Order Define Checking Rule.
Project Shield configuration Document Page 75 of 182 SPRO Materials Management Purchasing Purchase order Set up Stock Transport Order Assign Delivery Type and Checking Rule Returns to Vendor SPRO Materials Management Purchasing Purchase order Set up Stock Transport Order Returns Order Returns to Vendor
Project Shield configuration Document Page 76 of 182 Returns Order;- In this step, you define shipping-specific data for the returns order. You make settings for the required return delivery type for • purchasing document category F (purchase order), • purchasing document type o NB - standard purchase order o UB - stock transport order • the supplying plant Contract Path: SPRO Materials Management Purchasing Contract Number range 41 4100000000 4199999999 44 4400000000 4499999999 45 4500000000 4599999999 46 4600000000 4699999999 47 4700000000 4799999999 48 4800000000 4899999999 49 4900000000 4999999999 50 5000000000 5099999999 51 5100000000 5199999999 52 5200000000 5299999999
Project Shield configuration Document Page 77 of 182 SPRO Materials Management Purchasing Contract Define Document Types Type Description Itm int No range int Updategrp Fieldsel GAGH Acc& guesth contract 10 54 SAP WKK GCLK Con.& lgl contract 10 55 SAP WKK GCMK GMR Qty Contract 10 56 SAP MKK GCWK GMR Value Contract 10 57 SAP WKK GITK IT.Related contract 10 58 SAP WKK GLTC Long term contracts 10 59 SAP WKK GOMK Office main.Contract 10 60 SAP WKK GPMK Hiring of Plnt & m/c 10 61 SAP WKK GPRK Project Related Cont 10 62 SAP WKK Release Procedure for Contract: Path: SPRO Materials Management Purchasing Contract Release Procedure for Contracts Edit Characteristic: In this step, you create characteristics for a release procedure for Contract Following characteristic are created for a contract release PO_DOCTYPE PO_PLANT PO_VALUE PO_PURORG Edit Class :In this step, you create classes for a release procedure for Contract Following class are created for Contract release REL_CLASS
Project Shield configuration Document Page 78 of 182 Release strategies Create a release strategy for your release group and assign your release codes accordingly. Contract Release Stratergy Agro .A1 AA AG CONT GCMK,WK 1-1K GCMK 1 -1000 A1 AB AGRO CONT 1K - 10L GCMK 1000-1000000 A1 AC AGRO CONT 10L - 15L GCMK 1000000-1500000 A1 AD AGRO CONT 15L - 25L GCMK 1500000-2500000 A1 AE AGRO CONT >25L GCMK >2500000 A1 AF AGRO CONT GITK 1- 1 GITK 1-1000000 A1 AG AGROCONT GITK10L-15L GITK 100000-1500000 A1 AH AGROCONT GITK15L-25L GITK 1500000-2500000 A1 AI AGRO CONT GITK >25L GITK >2500000 A1 AJ AGRO CONT GCLK 1-1L GCLK 1 - 100000 A1 AK AGRO CONT GCLK 1L-5L GCLK 100000 - 500000 A1 AL AGRO CONT GCLK >5L GCLK >500000 A1 AM AGRO CONT GLTC 1 -1K GLTC 1 - 1000 A1 AN AGRO CONT GLTC1K-10L GLTC 1000 - 1000000 A1 AO AGROCONTGLTC10L-15L GLTC 1000000 - 1500000 A1 AP AGROCONTGLTC15L-25L GLTC 1500000 - 2500000 A1 AQ AGRO CONT GLTC >25L GLTC >2500000 A1 AR AGRO CONT GAGH 1-5K GAGH 1-5000 A1 AS AGROCONT GAGH5K-25K GAGH 5000-25000 A1 AT AGRO CONT GAGH >25K GAGH >25000 Contract Release Stratergy Energy B1 B8 ENGY CONT 1 - 2L GCMK 1 - 200000
Project Shield configuration Document Page 79 of 182 B1 B9 ENGY CONT >2L GCMK >200000 B1 BA ENGY CONT GITK 1-1L GITK 1 - 100000 B1 BB ENGY CONT GITK >1L GITK >100000 B1 BC ENGY CONT GCLK 1-50K GCLK 1 - 50000 B1 BD ENGY CONT GCLK50K-1L GCLK 50000 - 100000 B1 BE ENGY CONT GCLK >1L GCLK >100000 B1 BF ENGY CONT GLTC >1 GLTC >1 B1 BG ENGY CONT GAGH >1 GAGH >1 B1 BH ENGY CONT GOMK 1 -2L GOMK 1 - 200000 B1 BI ENGY CONT GOMK 2L-5L GOMK 200000 - 500000 B1 BJ ENGY CONT GOMK >5L GOMK >500000 Contract Release Stratergy Raxa C1 C6 RAXA CONT 1 - 5K GCMK 1 - 5000 C1 C7 RAXA CONT >5K GCMK >5000 Contract Release stratergy FMS 1 D6 FMS CONT 1 - 2L GCMK 1 - 200000 D1 D7 FMS CONT > 2L GCMK >200000 D1 D8 FMS CONT GITK 1 - 1L GITK 1 - 100000 D1 D9 FMS CONT GITK >1L GITK >100000 D1 DA FMS CONT GOMK 1 - 2L GOMK 1 - 200000 D1 DB FMS CONT GOMK 2L-10L GOMK 200000 - 1000000 D1 DC FMS CONT GOMK >10L GOMK >1000000 D1 DD FMS CONT GCLK 1-50K GCLK 1 - 50000
Project Shield configuration Document Page 80 of 182 D1 DE FMS CONT GCLK 50K-1L GCLK 50000 - 100000 D1 DF FMS CONT GCLK 1L-25L GCLK 100000 - 2500000 D1 DG FMS CONT GLTC >=1 GLTC >=1 D1 DH FMS CONT GAGH 1- 12L GAGH 1 - 1200000 Contract Release Procedure for Properties E1 E9 PROP CONT 1 - 1L GCMK 1 - 100000 E1 EA PROP CONT 1L - 10L GCMK 100000 - 1000000 E1 EB PROP CONT 10L - 25L GCMK 1000000 - 2500000 E1 EC PROP CONT 25L-50L GCMK 2500000 - 5000000 E1 ED PROP CONT >50L GCMK >5000000 E1 EE PROP CONT GLTC 1-1L GLTC 1 - 100000 E1 EF PROP CONT GLTC1L-10L GLTC 10000 - 1000000 E1 EG PROPCON GLTC10L-25L GLTC 1000000 - 2500000 E1 EH PROPCON GLTC25L-50L GLTC 2500000 - 5000000 E1 EI PROPCONT GLTC >50L GLTC >5000000 E1 EJ PROPCONT GAGH >=1 GAGH >=1 Contract Release Procedure for Agro Corp F1 FE AG CORP CONT 1-10K GCMK 1 - 10000 F1 FF AG CORP CONT 10K-10L GCMK 10000 - 1000000 F1 FG AG CORP CONT 10L-15L GCMK 1000000 - 1500000 F1 FH AG CORP CONT15 L-25L GCMK 1500000 - 2500000 F1 FI AG CORP GITK 1 - 1L GITK 1 – 100000 F1 FJ AG CORP GITK 1L - 3L GITK 100000 – 3000000 F1 FK AG CORP GITK 3L - 5L GITK 3000000 – 5000000
Project Shield configuration Document Page 81 of 182 F1 FL AG CORP GITK >5L GITK >500000 F1 FM AG CORP GCLK 1 -1L GCLK 1 – 100000 F1 FN AG CORP GCLK 1L-2L GCLK 100000 – 200000 F1 FO AG CORP GCLK 2L-5L GCLK 200000 – 5000000 F1 FP AG CORP GCLK >5L GCLK >500000 F1 FS AG CORP GLTC 1 -10K GLTC 1 - 10000 F1 FT AG CORP GLTC 10K-10L GLTC 10000 - 1000000 F1 FU AG CORP GLTC 10L-15L GLTC 1000000 - 1500000 F1 FV AG CORP GLTC 15L-25L GLTC 1500000 - 2500000 F1 FW AG CORP GLTC >25L GLTC >2500000 F1 FX AG CORP GAGH 1 - 5K GAGH 1 - 5000 F1 FY AG CORP GAGH >5K GAGH >50000 Contract Release Roads H1 HB ROADS CONT 1 - 25L GCMK 1 – 2500000 H1 HC ROADS CONT 25L-1CR GCMK 2500000 – 1000000 H1 HD ROADS CONT >1CR GCMK >10000000 H1 HE ROADS GOMK 1- 10K GOMK 1 - 10000 H1 HF ROADS GOMK 10K -50K GOMK 10000 - 50000 H1 HG ROADS GOMK 50K-5L GOMK 50000 - 500000 H1 HH ROADS GOMK >5L GOMK >500000 H1 HI ROADS GCLK 1 - 20K GCLK 1 - 20000 H1 HJ ROADS GCLK 20K - 2L GCLK 20000 - 200000 H1 HK ROADS GCLK 2L - 15L GCLK 200000 - 1500000
Project Shield configuration Document Page 82 of 182 H1 HL ROADS GCLK >15L GCLK >1500000 H1 HM ROADS GITK 1 -5L GITK 1 – 500000 H1 HN ROADS GITK 5L - 1CR GITK 500000 – 10000000 H1 HO ROADS GITK >1CR GITK >10000000 H1 HP ROADS GPRK 1 - 25L GPRK 1 – 2500000 H1 HQ ROADS GPRK 25 L -1CR GPRK 2500000 – 10000000 H1 HR ROADS GPRK >1CR GPRK >10000000 SCHEDULING AGREEMENT SPRO Materials Management Purchasing Scheduling Agreement Define Document Types SPRO Materials Management Purchasing Scheduling Agreement Define Number Ranges
Project Shield configuration Document Page 83 of 182 CONDITIONS Define Price Determination Process Path: SPRO Materials Management Purchasing Conditions Define Price Determination Process Define Access Sequences Define Access Sequences In this step you define access sequences. An access sequence is a search strategy with the aid of which the SAP System searches for valid condition records for a condition type. AS Description Description 0002 Gross Price Access sequence relevant for pricing WBTC Trading Contract (WBTC) Access sequence relevant for pricing WB2B Trading Contract (WB2B) Access sequence relevant for pricing WBTC Trading Contract (WBTC) Access sequence relevant for pricing WTC1 Trading Contract (WBC1) Access sequence relevant for pricing Define Condition Types Path: SPRO Materials Management Purchasing Conditions Define Price Determination Process Define Condition Types.
Project Shield configuration Document Page 84 of 182 The condition types are used to represent pricing elements such as prices, discounts, surcharges, taxes, or delivery costs in the SAP System. These are stored in the system in condition records. Following condition types are define for GMR which can subsequently be used in GMR Pricing Procedure.
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Project Shield configuration Document Page 86 of 182 Define Calculation Schema In the MM area, a calculation schema - a framework of steps used to calculate or determine something - is used among other things to calculate costs, prices, period-end rebates, and taxes. Path: SPRO Materials Management Purchasing Conditions Define Price Determination Process Define Calculation Schema. Procedure Description GMRDOM GMR Domestic Pricing Procedure GMRIMP GMR Import Pricing Procedure GMR Local pricing procedure as follows. Ste p Cnt r CTyp Description Fro m To Man . Req t Prin t SubT o Sta t AltCT y AltCB V ActK y Accrl s 1 1 PB00 Gross Price X 9 1 2 PBXX Gross Price 5 X 9 5 GDC1 Discount(Perct) 1 7 GDC2 Discount/Quantity 1 9 GDC3 Discount (Value) 1 11 GPK1 Pack & Forwa(Perct) 1 9 GP1 GP1 13 GPK2 Pack & Forwa(Value) 1 9 GP1 GP1
Project Shield configuration Document Page 87 of 182 15 GCH1 Other Charges(Perct) 1 GO1 GO1 17 GCH2 Other Charge (Value) 1 GO1 GO1 19 GCH3 Other Charge/Qty 1 GO1 GO1 20 GCH4 Surcharge% 1 21 GCH5 Surcharge value 1 25 Sub Tot 1(Price - Dis + P&F ) 1 21 X X 28 JEXC IN Manual Excise 5 X 30 ZADC ADC in pricing 2 X 37 Sub Tot 2(Net Price + ED) 25 36 X 45 JEXS Taxes on the PO X X 50 Sub Tot 3 (Net Price +ED+Tax) 37 45 X 53 GENT Entry Tax (Perct) 50 X 56 JOCM IN Octroi 50 X 58 GIN1 Insurence (Perct) 1 X GN1 GN1 60 GIN2 Insurence (Value) 1 X GN1 GN1 62 GDOC Document Charg(Perct 1 X GC1 GC1 64 GDO1 Document Char(Value) 1 X GC1 GC1 66 GLD1 Loding & Unlod Ch(Pe 1 X GL1 GL1 68 GLD2 Loding & Unlod Ch(Va 1 X GL1 GL1 70 GLD3 Loding & Unlod Ch(Qt 1 X GL1 GL1 72 GHD1 Hand Charges(Perct) 1 X GH1 GH1 74 GHD2 Hand Char(Value) 1 X GH1 GH1 76 GHD3 Hand Char(Qty) 1 X GH1 GH1 78 GFR1 Freight Charg(Perct) 1 X FR1 FR1 80 GFR2 Freight Charg(Value) 1 X FR1 FR1 82 GFR3 Freight Charg(Qty) 1 X FR1 FR1 84 GDR1 Demurrage Cha(Perct) 78 82 X GD1 GD1 86 GDR2 Demurrage Cha Value 78 82 X GD1 GD1
Project Shield configuration Document Page 88 of 182 88 GDR3 Demurrage Char Qty 78 82 X GD1 GD1 90 GIC1 Insp.Charges(Perct) 1 X GI1 GI1 91 GIC2 Insp.Charges(Value) 1 X GI1 GI1 93 GBC1 Brokerage Cha(Perct) 1 X GB1 GB1 95 GBC2 Brokerage Cha(Value) 1 X GB1 GB1 97 GBC3 Brokerage Char(Qty) 1 X GB1 GB1 99 Sub Tot 4(Other Charges) 53 97 X 100 Copy of Sub Tot 3 50 X 101 Total PO Cost 99 10 0 S X 103 NAVS Non-Deductible Tax 37 X 104 SKTO Cash Discount 37 17 X 110 GRW R Statistical Value 8 C X GMR Import Pricing procedure as Follows. Step Cou Cond Type Description From To Print SubTot Reqmt Calc Bas ty Acck Accrls 1 1 PB00 Gross Price 0 0 X 9 0 0 0 1 2 PBXX Gross Price 0 0 X 9 5 0 0 5 0 GDC1 Discount(Perct) 1 0 0 0 0 7 0 GDC2 Discount/Quantity 1 0 0 0 0 9 0 GDC3 Discount (Value) 1 0 0 0 0 11 0 GPK1 Pack & Forwa(Perct) 1 9 0 0 0 GP1 GP1 13 0 GPK2 Pack & Forwa(Value) 1 9 0 0 0 GP1 GP1 15 0 GCH1 Other Charges(Perct) 1 0 0 0 0 GO1 GO1 17 0 GCH2 Other Charge (Value) 1 0 0 0 0 GO1 GO1 19 0 GCH3 Other Charge/Qty 1 0 0 0 0 GO1 GO1
Project Shield configuration Document Page 89 of 182 25 0 Sub Tot1(After Discount) 1 19 0 0 0 30 0 GSC1 Shipment Charges % 25 0 X 0 0 0 GS1 GS1 32 0 GSC2 Shipment Chg (Value) 25 0 X 0 0 0 GS1 GS1 34 0 GSC3 Shipment Chg (Qty) 25 0 X 0 0 0 GS1 GS1 40 0 GIN1 Insurence (Perct) 25 0 X 0 0 0 GN1 GN1 42 0 GIN2 Insurence (Value) 25 0 X 0 0 0 GN1 GN1 43 0 GHC1 Handling Charges % 25 0 0 0 0 GH1 GH1 45 0 Sub-Tot 2 (Ship + Insurence) 25 43 0 0 0 50 0 JBCD Basic Custom Duty % 45 0 0 0 0 FR3 FR3 52 0 JSCD Special Custom Duty 45 50 0 0 0 FR3 FR3 58 0 JCV1 IN CVD 45 52 0 0 0 FR3 FR3 61 0 JECV ECess on CVD 58 0 0 0 0 FR3 FR3 64 0 J1CV SHECess on CVD 58 0 0 0 0 FR3 FR3 73 0 JECD ECess on all Duties% 50 64 0 0 0 FR3 FR3 76 0 JEC1 SECess on all Duty% 50 64 0 0 0 FR3 FR3 80 0 Sub Tot3(As.Value+Custom Duty) 45 76 0 0 0 84 0 JADC Add Duty Cust(ADC)% 80 0 0 0 0 FR3 FR3 86 0 SubTot 4(Asse Val+Duties) 80 84 0 0 0 88 0 GENT Entry Tax (Perct) 86 0 0 0 0 91 0 GDOC Document Charg(Perct 1 0 0 0 0 GC1 GC1 92 0 GDO1 Document Char(Value) 1 0 0 0 0 GC1 GC1 94 0 GLD1 Loding & Unlod Ch(Pe 1 0 0 0 0 GL1 GL1 96 0 GLD2 Loding & Unlod Ch(Va 1 0 0 0 0 GL1 GL1 98 0 GLD3 Loding & Unlod Ch(Qt 1 0 0 0 0 GL1 GL1
Project Shield configuration Document Page 90 of 182 100 0 GHD1 Hand Charges(Perct) 1 0 0 0 0 GH1 GH1 102 0 GHD2 Hand Char(Value) 1 0 0 0 0 GH1 GH1 104 0 GHD3 Hand Char(Qty) 1 0 0 0 0 GH1 GH1 106 0 GFR1 Freight Charg(Perct) 1 0 0 0 0 FR1 FR1 108 0 GFR2 Freight Charg(Value) 1 0 0 0 0 FR1 FR1 110 0 GFR3 Freight Charg(Qty) 1 0 0 0 0 FR1 FR1 112 0 GDR1 Demurrage Cha(Perct) 106 110 0 0 0 GD1 GD1 114 0 GDR2 Demurrage Cha Value 106 110 0 0 0 GD1 GD1 116 0 GDR3 Demurrage Char Qty 106 110 0 0 0 GD1 GD1 118 0 GIC1 Insp.Charges(Perct) 1 0 0 0 0 GI1 GI1 120 0 GIC2 Insp.Charges(Value) 1 0 0 0 0 GI1 GI1 122 0 GBC1 Brokerage Cha(Perct) 1 0 0 0 0 GB1 GB1 124 0 GBC2 Brokerage Cha(Value) 1 0 0 0 0 GB1 GB1 126 0 GBC3 Brokerage Char(Qty) 1 0 0 0 0 GB1 GB1 129 0 Sub-Tot 5(Other Charges) 88 126 0 0 0 132 0 Copy of Sub-Tot 4 86 0 0 0 0 135 0 Total Landing Cost 129 132 0 0 0 160 0 SKTO Cash Discount 0 0 17 0 0 165 0 Actual price 0 0 S 0 0 0 170 0 GRWR Statistical Value 0 0 X C 8 0 0 Define Schema Group :These allow you to group together certain purchasing organizations that use the same calculation schema. You can also use them to group together vendors for whom the same calculation schema is valid. Path: SPRO Materials Management Purchasing Conditions Define Price Determination Process Define Schema Group Schema Groups: Vendor
Project Shield configuration Document Page 91 of 182 Schema Groups for Purchasing Organizations Assignment of Schema Group to Purchasing Organization Schema Groups: Vendor Sch.grp.vendor Desciption DS Domestic Schema Vendor IS Import Schema Vendor Schema Groups for Purchasing Organizations GMR Schema Group for Purchasing Organization PurGr Sc Description G001 GMR Schema Pur Org Assign Schema Group to Purchasing Organisation POrg Description Pur Sch Gr 2000 Energy Pur Org G001 2101 Pur Org for HHI G001 4000 Agro Pur org G001 5000 Property Pur Org G001 6600 GCCL Pur Org G001 8000 Raxa Pur Org G001 8100 Aviation Pur org G001 8600 Foundation Pur Org G001 Define Schema Determination: In this step we define for various combination of Purchasing Schema Group and Vendor Schema Group which pricing procedure is applicable. Following is GMR settings for various combinations. Path: SPRO Materials Management Purchasing Conditions Define Price Determination Process Define Schema Determination Determine Calculation Schema for Standard Purchase Orders
Project Shield configuration Document Page 92 of 182 Pur Sch Grp Vend Sch Grp Price rocedure Description G001 DS GMRDOM GMR Domestic Pricing Procedure G001 IS GMRIMP GMR Import Pricing Procedure Determine Schema for Stock Transport Orders G001 GSTO GSTPP1 GMR Stock Transfer Pricing Path: SPRO Materials Management Purchasing Conditions Define Price Determination Process Define Transaction/Event Keys Trans./Event Key; - To enable the system to find the relevant account for provisions (for accrued delivery costs or miscellaneous provisions, for example), you must assign a transaction/event (internal processing) key to each condition type that is relevant to provisions in the step Define Calculation Schema.
Project Shield configuration Document Page 93 of 182 Path: SPRO Materials Management Purchasing Account Assignment Maintain Account Assignment Categories
Project Shield configuration Document Page 94 of 182 Path: SPRO Materials Management Purchasing Define Default Values for Document Type
Project Shield configuration Document Page 95 of 182 Version Management;;- Set Up Version Management for External Purchasing Documents: In this step, you set up the version management facility for external purchasing documents.For a combination of purchasing organization, document category, and document type, you can: • Activate version management If version management is active, changes to a purchasing document are managed in versions. • Define field selection for versions You can specify the attributes certain fields of the version are to have: mandatory entry, optional entry, display only, field suppressed. Path: SPRO Materials Management Purchasing Version Management Set Up Version Management for External Purchasing Documents
Project Shield configuration Document Page 96 of 182 Path: SPRO Materials Management Purchasing Version Management Define Reasons for Change Vendor Evaluation : In this section, you make the settings for vendor evaluation that apply to all purchasing organizations: • Define weighting keys • Define criteria • Define scope of list In the step Define Purchasing Organization Data for Vendor Evaluation, you define individual values for each purchasing organization. SPRO Materials Management Vendor Evaluation Define Weighting Keys
Project Shield configuration Document Page 97 of 182 Define Criteria. Sub criteria.
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Project Shield configuration Document Page 99 of 182 SPRO Materials Management Vendor Evaluation Define Scope of List Maintain Purchasing Organization Data
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Project Shield configuration Document Page 101 of 182 Sub criteria for main criteria
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Project Shield configuration Document Page 103 of 182 Similarly we need to maintain Main and Sub criteria’s for all required Purchase organizations Weighting for Purchase org
Project Shield configuration Document Page 104 of 182 Similarly we need to maintain for all Purchase organization
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Project Shield configuration Document Page 106 of 182 Similarly we need to maintain for all required Purchase organization
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Project Shield configuration Document Page 109 of 182 External Services Management External Services Management: Use this menu to make the special system settings that are necessary to carry out procurement transactions involving external services.You should not process procurement transactions in the SAP System until you have worked through this chapter. All settings of general relevance to the procurement of both services and materials are made via the "Purchasing" menu. Service Master: SPRO Materials Management External Services Management Service Master Define Service Category SPRO Materials Management External Services Management Service Master Define Number Ranges
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Project Shield configuration Document Page 111 of 182 SPRO Materials Management External Services Management Number Ranges Define Number Ranges for Service Entry Sheet SPRO Materials Management External Services Management Number Ranges Define Internal Number Range for Service Specifications SPRO Materials Management External Services Management Number Ranges Assign Number Ranges. SPRO Materials Management External Services Management Define Attributes of System Messages
Project Shield configuration Document Page 112 of 182 Material Management- Inventory Management and Physical Inventory In this section, you complete the system settings required for the following: goods movements, including: goods issues transfer postings. goods receipts. reservations physical inventory reporting /evaluations transfer of data from external DP systems. SPRO Materials Management Inventory Management and Physical Inventory Goods Issue / Transfer Postings Create Storage Location Automatically
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Project Shield configuration Document Page 114 of 182 Set Up Dynamic Availability Check: In this step, you configure the dynamic availability check. In Inventory Management, two types of availability check are carried out. • availability check during the entry of reservations • availability check during the entry of goods movements The system checks whether the material to be withdrawn is available and issues a message, if necessary. SPRO Materials Management Inventory Management and Physical Inventory Issue / Transfer Postings Set Up Dynamic Availability Check
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Project Shield configuration Document Page 116 of 182 SPRO Materials Management Inventory Management and Physical Inventory Goods Receipt Set Tolerance Limits SPRO Materials Management Inventory Management and Physical Inventory Goods Receipt Create Purchase Order Automatically
Project Shield configuration Document Page 117 of 182 SPRO Materials Management Inventory Management and Physical Inventory Goods Receipt Set "Delivery Completed" Indicator
Project Shield configuration Document Page 118 of 182 Reservation SPRO Materials Management Inventory Management and Physical Inventory Reservation Define Default Values Plant-
Project Shield configuration Document Page 119 of 182 Physical Inventory SPRO Materials Management Inventory Management and Physical Inventory Cycle Counting
Project Shield configuration Document Page 120 of 182 Movement Types SPRO Materials Management Inventory Management and Physical Inventory movement type Record Reason for Goods Movements
Project Shield configuration Document Page 121 of 182 Output Determination : In Inventory Management, output is text that is created at the time of goods movements. There are output documents such as:- goods receipt/issue slips ( example, GR/GI slips, pallet slips) /Labels/ kanban cards/ MAIL messages which Inventory Management uses to communicate with other departments (purchasing or materials planning, for example) Depending on the type, an output document can be printed or sent to a recipient (for example, via MAIL). An output control mechanism that depends on different criteria allows to process and send the output documents with defined restrictions and under certain conditions. Goods accompanying slips such as goods receipt or goods issue slips can be printed for every movement. The goods accompanying slip (also referred to in the system as goods receipt/issue slip) can be printed in three versions: Version 1: individual slip : -In this version, one goods receipt/issue slip is printed per item. Version 2: individual slip with inspection text: -This version is also used to print individual slips. The printout also contains the quality inspection text, provided it exists in the material master record. Version 3: collective slip:-In this version, a collective slip is printed for all items of the material document. When entering a goods movement, the user can define through an indicator whether an output document is created, that is, whether a goods receipt/issue slip is printed or not. Printing a goods receipt/ issue slip in a separate step after entering the goods movement is also possible. An output type (also referred to as condition type) is defined for every type of goods receipt/issue slip and for every version. That is, the following output types are available in the standard system: GR slip, version 1 / GR slip, version 2/ GR slip, version 3/ GI slip, version 1/ GI slip, version 2. For particular cases, such as subcontract order processing, separate output types are defined. Return delivery slips use the same output types as GR slips. All information relevant for printing the corresponding goods receipt/issue slip is stored for every output type, for example: SAPscript layout set / print parameters (for example, immediate print) When a goods movement is entered, the system checks whether the conditions for an output type are met. For example, if an output type is defined for the respective transaction type, movement type, and version, an output document is generated automatically. In this section, you define which output type is created for a goods movement and how the output document is processed. You have to check or maintain the following objects so that the system creates an output document when a goods movement is entered: - condition table / access sequence/ output types /output determination procedure / condition records / SAPscript layout set for the output type / Printer determination Requirements :
Project Shield configuration Document Page 122 of 182 1. In the Print control section, you must have: a) defined print indicators b) allocated print indicators to movement types c) allocated versions to transactions 2. Before you set up the output determination, you have to run the program RM07NCUS for each client in which you want to use the output determination function. This program copies the basic settings from the SAP standard client (000). Note:In the case of a goods receipt for a purchase order, MAIL messages are sent to purchasing in two cases: if Purchasing has set the indicator "GR output" in the purchase order / if an order price quantity has been entered at the time of a goods receipt which lies outside the tolerances (for a warning message). In the case of a goods receipt of missing parts, a mail message is sent to the MRP controller if the missing parts check is active for the plant. The standard system contains all settings for this output. You only have to maintain the mail texts for the following output types: MLGR (GR message) / MLMD (GR quantity variance )/ MLFH (goods receipt of missing part) SPRO Materials Management Inventory Management and Physical Inventory Output Determination Maintain Condition Tables SPRO Materials Management Inventory Management and Physical Inventory Output Determination Maintain Access Sequences
Project Shield configuration Document Page 123 of 182 SPRO Materials Management Inventory Management and Physical Inventory Output Determination Maintain Output Types
Project Shield configuration Document Page 124 of 182 SPRO Materials Management Inventory Management and Physical Inventory Output Determination Maintain Output Determination Procedures SPRO Materials Management Inventory Management and Physical Inventory Output Determination Maintain Conditions Create Condition: Inventory Mgmt / Change Condition: Inventory Mgmt/Display Condition: Inventory Mgmt
Project Shield configuration Document Page 125 of 182 Material Management:-Valuation and Account Assignment In this section, you make the system settings required for the following areas: -Material valuation -Link between Materials Management and Financial Accounting Requirements; You must have processed the defaults for the material types before you can make your configurations for "Valuation and Account Determination." SPRO Materials Management Valuation and Account Assignment Define Price Control for Material Types
Project Shield configuration Document Page 126 of 182
Project Shield configuration Document Page 127 of 182 SPLIT VALUATION: Split valuation enables you to valuate substocks of a material in different ways (for example, according to external procurement or in-house production or by batches). Under the menu option "Split valuation", you can determine whether and how you want to use split valuation at your company. SPRO Materials Management Valuation and Account Assignment split valuation Activate Split Valuation SPRO Materials Management Valuation and Account Assignment split valuation Configure Split Valuation
Project Shield configuration Document Page 128 of 182
Project Shield configuration Document Page 129 of 182
Project Shield configuration Document Page 130 of 182
Project Shield configuration Document Page 131 of 182 Similarly we need to maintain for all required plants
Project Shield configuration Document Page 132 of 182 Account Determination: In this step, you can make the settings for account determination in Inventory Management and Invoice Verification. Account determination without the wizard enables you to make a more complex configuration than account determination with the wizard, but requires that you are already familiar with the principle of automatic account determination in the ERP System. /You can configure account determination with the wizard in the first instance, for example. Then, if the wizard does not meet your company's account determination requirements, you can work without it. Detailed documentation on account determination is contained in the step Configure automatic postings. Further notes You have to work without the wizard if you use the material ledger. SPRO Materials Management Valuation and Account Assignment Account Determination Without Wizard Define Valuation Control SPRO Materials Management Valuation and Account Assignment Account Determination Without Wizard Define Valuation Classes
Project Shield configuration Document Page 133 of 182
Project Shield configuration Document Page 134 of 182
Project Shield configuration Document Page 135 of 182
Project Shield configuration Document Page 136 of 182
Project Shield configuration Document Page 137 of 182 Configure Automatic Postings : In this step, you enter the system settings for Inventory Management and Invoice Verification transactions for automatic postings to G/L accounts.You can then check your settings using a simulation function. What are automatic postings? Postings are made to G/L accounts automatically in the case of Invoice Verification and Inventory Management transactions relevant to Financial and Cost Accounting. Example: Posting lines are created in the following accounts in the case of a goods issue for a cost center: Stock account / Consumption account How does the system find the relevant accounts? When entering the goods movement, the user does not have to enter a G/L account, since the ERP system automatically finds the accounts to which postings are to be made using the following data: -Chart of accounts of the company code: If the user enters a company code or a plant when entering a transaction, the ERP system determines the chart of accounts which is valid for the company code. hou must define the automatic account determination individually for each chart of accounts. aluation grouping code of the valuation area : If the automatic account determination within a chart of accounts is to run differently for certain company codes or plants (valuation areas), assign different valuation grouping codes to these valuation areas. You must define the automatic account determination individually for every valuation grouping code within a chart of accounts. It applies to all valuation areas which are assigned to this valuation grouping code. If the user enters a company code or a plant when entering a transaction, the system determines the valuation area and the valuation grouping code. Transaction/event key (internal processing key): Posting transactions are predefined for those inventory management and invoice verification transactions relevant to accounting. Posting records, which are generalized in the value string, are assigned to each relevant movement type in inventory management and each transaction in invoice verification. These contain keys for the relevant posting transaction (for example, inventory posting and consumption posting) instead of actual G/L account numbers. You do not have to define these transaction keys, they are determined automatically from the transaction (invoice verification) or the movement type (inventory management). All you have to do is assign the relevant G/L account to each posting transaction. Account grouping (only for offsetting entries, consignment liabilities, and price differences) Since the posting transaction "Offsetting entry for inventory posting" is used for different transactions (for example, goods issue, scrapping, physical inventory), which are assigned to different accounts (for example, consumption account, scrapping, expense/income from inventory differences), it is necessary to divide the posting transaction according to a further key: account grouping code. An account grouping is assigned to each movement type in inventory management which uses the posting transaction "Offsetting entry for inventory posting". Under the posting transaction "Offsetting entry for inventory posting", you must assign G/L accounts for every account grouping, that is, assign G/L accounts. If you wish to post price differences to different price difference accounts in the case of goods receipts for purchase orders, goods receipts for orders, or other movements, you can define different account grouping codes for the transaction key. Using the account grouping, you can also have different accounts for consignment liabilities and pipeline liabilities.
Project Shield configuration Document Page 138 of 182 Valuation class of material or (in case of split valuation) the valuation type The valuation class allows you to define automatic account determination that is dependent on the material. for example: you post a goods receipt of a raw material to a different stock account than if the goods receipt were for trading goods, even though the user enters the same transaction for both materials. You can achieve this by assigning different valuation classes to the materials and by assigning different G/L accounts to the posting transaction for every valuation class. If you do not want to differentiate according to valuation classes you do not have to maintain a valuation class for a transaction. SPRO Materials Management Valuation and Account Assignment Account Determination Without Wizard Configure Automatic Postings
Project Shield configuration Document Page 139 of 182 Similarly maintain for Transactions
Project Shield configuration Document Page 140 of 182 Logistics Invoice Verification: In the Implementation Guide for Logistics Invoice Verification, you make the system settings that are required for the following areas: Processing invoice receipts Connection to Financial Accounting Note : You must process the sections for document types and number ranges in the Incoming Invoice unit. SPRO Materials Management Logistics Invoice Verification Define Attributes of System Messages SPRO Materials Management Logistics Invoice Verification Incoming Invoice Number Assignment
Project Shield configuration Document Page 141 of 182
Project Shield configuration Document Page 142 of 182
Project Shield configuration Document Page 143 of 182 SPRO Materials Management Logistics Invoice Verification Maintain Number Assignment for Logistics Documents Transaction - Assign Number Range SPRO Materials Management Logistics Invoice Verification Maintain Number Assignment for Logistics Documents Maintain Number Range Intervals for Invoice Documents
Project Shield configuration Document Page 144 of 182 SPRO Materials Management Logistics Invoice Verification incoming invoice Tax Treatment in Invoice Reduction SPRO Materials Management Logistics Invoice Verification incoming invoice Maintain Default Values for Tax Codes
Project Shield configuration Document Page 145 of 182 SPRO Materials Management Logistics Invoice Verification Invoice Block Determine Payment Block SPRO Materials Management Logistics Invoice Verification Invoice Block Set Tolerance Limits
Project Shield configuration Document Page 146 of 182 Materials Management-Consumption-Based Planning SPRO Materials Management Consumption-Based Planning Master Data Define MRP Controllers
Project Shield configuration Document Page 147 of 182 Financial Accounting (New) TAXES ON SALES/PURCHASE The taxes on sales/purchases include input tax, output tax, acquisition tax and additional taxes. In addition to tax codes, percentage rates and tax accounts, you have to specify whether the cash discount amount reduces the tax base amount, depending on the company code. This reduction is, for example, possible in Belgium but not in Germany. The following sections describe the specifications you must make for calculating taxes on sales/purchases. SPRO Financial Accounting (New) Tax on Sales/Purchases Basic Settings Check Calculation Procedure Check Calculation Procedure In this activity, you can check and, if necessary, change existing procedures for tax calculation. Standard settings Calculation procedures containing the necessary specifications for the calculation and posting of taxes on sales/purchases have already been defined in the standard SAP system for certain countries. Every calculation procedure groups several tax types together into a condition type (for example, output tax or input tax) in the calculation procedure, and determines calculation rules for it. The calculation procedure determines for which amount the individual condition types are to be calculated. This can be the base amount (total of the expense items and the revenue items) or a subtotal. The entry in column FrmLvl, determines for which amount tax is calculated. Note:- In this activity, the condition types for the check and the possible change provided in the standard system are also displayed. Here, for example, the condition calculation rule, or for which base amount the tax is calculated is determined (= condition type). Recommendation:-If possible, do not change the condition types and calculation procedures provided in the standard system. Only check the standard condition types and calculation procedures regarding whether you can use them for your requirements. If necessary, make changes. Activities :If you cannot use the standard settings, change the condition types and calculation procedures delivered to meet your requirements.
Project Shield configuration Document Page 148 of 182
Project Shield configuration Document Page 149 of 182
Project Shield configuration Document Page 150 of 182 Following types of Coditions defined and used for –Tax procedure at GMR
Project Shield configuration Document Page 151 of 182 Similarly we need to defined all required conditions as per the requirement of the GMR.
Project Shield configuration Document Page 152 of 182
Project Shield configuration Document Page 153 of 182 SPRO Financial Accounting (New) Tax on Sales/Purchases Basic Settings Assign Country to Calculation Procedure SPRO Financial Accounting (New) Tax on Sales/Purchases Basic Settings Check and Change Settings for Tax Processing Check &Change Settings for Tax processing:- In this activity you make the necessary specifications for posting taxes. In doing this you specify under a process key the following indicators: • Tax type :- Output tax, input tax, additional taxes, or "not tax-relevant" can be specified as the tax type. • Nondeductibility of tax amounts:- For this, tax amounts are marked as not deductible. • Posting indicator: - Here you specify whether the tax amount is posted separately or distributed to expense or revenue items. • Tax not relevant to cash discount (Not discount relevant) :-This indicator is set only for Canada. If you select it, the system does not take into account the corresponding tax amount when determining the tax base. [For a every new conditions defined we need to create one Accounting Key w.r.t The business requirement. Example- In Ta x procedure we have defined new condition For Ecess on Service=ZESS Condition and for this we have created new Accounting Key as –ZES-ECS on Service Tax in this session ]
SAP MM Configuration - Real Project Documentation
SAP MM Configuration - Real Project Documentation
SAP MM Configuration - Real Project Documentation
SAP MM Configuration - Real Project Documentation
SAP MM Configuration - Real Project Documentation
SAP MM Configuration - Real Project Documentation
SAP MM Configuration - Real Project Documentation
SAP MM Configuration - Real Project Documentation
SAP MM Configuration - Real Project Documentation
SAP MM Configuration - Real Project Documentation
SAP MM Configuration - Real Project Documentation
SAP MM Configuration - Real Project Documentation
SAP MM Configuration - Real Project Documentation
SAP MM Configuration - Real Project Documentation
SAP MM Configuration - Real Project Documentation
SAP MM Configuration - Real Project Documentation
SAP MM Configuration - Real Project Documentation
SAP MM Configuration - Real Project Documentation
SAP MM Configuration - Real Project Documentation
SAP MM Configuration - Real Project Documentation
SAP MM Configuration - Real Project Documentation
SAP MM Configuration - Real Project Documentation
SAP MM Configuration - Real Project Documentation
SAP MM Configuration - Real Project Documentation
SAP MM Configuration - Real Project Documentation
SAP MM Configuration - Real Project Documentation
SAP MM Configuration - Real Project Documentation
SAP MM Configuration - Real Project Documentation
SAP MM Configuration - Real Project Documentation

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SAP MM Configuration - Real Project Documentation

  • 1. Project Shield configuration Document Page 1 of 182 SHIELD Configuration Document MATERIALS MANAGEMENT SEPTEMBER to NOVEMBER 2007
  • 2. Project Shield configuration Document Page 2 of 182 TABLE OF CONTENTS: Page No 1. Enterprise Structure – Definition: --------------------------------------------------------------------------07-27 1.1 Logistics – General 1.1.1 Define valuation level 1.1.2 Define, copy, delete, check plant 1.2 Materials Management 1.2.1 Maintain storage location 1.2.2 Maintain purchasing organization 2. Enterprise Structure – Assignment :-------------------------------------------------------------------------27-32 2.1 Logistics - General 2.1.1 Assign plant to company code 2.2 Materials Management 2.2.1 Assign purchasing organization to company code 2.2.2 Assign purchasing organization to plant 3. Logistics – General:-----------------------------------------------------------------------------------------------33-42 3.1 Material Master 3.1.1 Assign Screen Sequences to User/Material Type/Transaction/Industry Sector 3.2 Material Types 3.2.1 Define Attributes of Material Types 3.2.2 Define Number Ranges for Each Material Type 3.3 Settings for Key Fields 3.3.1 Define Material Groups 3.3.2 Define Divisions 3.4 Business Partner 3.4.1 Vendors - Define Account Groups and Field Selection (Vendor) 3.4.2 Vendors- Define Number Ranges for Vendor Master Records 4. Materials Management: 4.1 Purchasing----------------------------------------------------------------------------------------------------43-117 4.1.1 Environment Data 4.1.1.1 - Define Attributes of System Messages 4.1.1.2 Define Default Values for Buyers 4.1.2 Material Master 4.1.2.1 Define Shipping Instructions 4.1.2.2 Define Purchasing Value Keys 4.1.3 Vendor Master 4.1.3.1 Define Terms of Payment 4.1.3.2 Check Incoterms 4.1.4 Create Purchasing Groups 4.1.5 Purchasing Info Record
  • 3. Project Shield configuration Document Page 3 of 182 4.1.5.1 Define Number Ranges 4.1.6 Quota Arrangement 4.1.6.1 Define Number Ranges 4.1.6.2 Define Quota Arrangement Usage 4.1.7 RFQ/Quotation 4.1.7.1 Define Document Types 4.1.7.2 Define Number Ranges 4.1.7.3 Release Procedure 4.1.8 Purchase Requisition 4.1.8.1 Define Document Types 4.1.8.2 Define Number Ranges 4.1.9 Purchase Order 4.1.9.1 Define Document Types 4.1.9.2 Define Number Ranges 4.1.9.3 Release Procedure 4.1.9.4 Set Tolerance Limits for Price Variance 4.1.9.5 Texts for Purchase Orders 4.1.9.6 Set up Stock Transport Order 4.1.9.7 Returns Order 4.1.10 Contract 4.1.10.1 Define Document Types 4.1.10.2 Define Number Ranges 4.1.10.3 Release Procedure 4.1.11 Scheduling Agreement 4.1.11.1 Define Document Types 4.1.11.2 Define Number Ranges 4.1.12 Conditions 4.1.12.1 Define Price Determination Process 4.1.12.1.1 Define Access Sequences 4.1.12.1.2 Define Condition Types 4.1.12.1.3 Define Calculation Schema 4.1.12.1.4 Define Schema Group 4.1.12.1.5 Define Schema Determination 4.1.12.1.6 Define Transaction/Event Keys 4.1.13 Account Assignment 4.1.13.1 Maintain Account Assignment Categories 4.1.14 Define Default Values for Document Type 4.1.15 Version Management 4.1.15.1 Set Up Version Management for Purchase Requisitions 4.1.15.2 Set Up Version Management for External Purchasing Documents 4.1.15.3 Define Reasons for Change
  • 4. Project Shield configuration Document Page 4 of 182 4.1.16 Vendor Evaluation 4.1.16.1 Define Weighting Keys 4.1.16.2 Define Criteria 4.1.16.3 Define Scope of List 4.1.16.4 Maintain Purchasing Organization Data 4.2 External Services Management -----------------------------------------------------------------------108-111 4.2.1 Service Master 4.2.1.1 Define Service Category 4.2.1.2 Define Number Ranges 4.2.2 Number Ranges 4.2.2.1.1 Define Number Ranges for Service Entry Sheet 4.2.2.1.2 Define Internal Number Range for Service Specifications 4.2.2.1.3 Assign Number Ranges 4.2.3 Define Attributes of System Messages 4.3 Inventory Management and Physical Inventory--------------------------------------------------112-124 4.3.1 Goods Issue / Transfer Postings 4.3.1.1 Create Storage Location Automatically 4.3.1.2 Set Up Dynamic Availability Check 4.3.2 Goods Receipt 4.3.2.1 Set Tolerance Limits 4.3.2.2 Create Purchase Order Automatically 4.3.2.3 Set "Delivery Completed" Indicator 4.3.3 Reservation 4.3.3.1 Define Default Values 4.3.4 Physical Inventory 4.3.4.1 Cycle Counting 4.3.5 Movement Types 4.3.5.1 Record Reason for Goods Movements 4.3.6 Output Determination 4.3.6.1 Maintain Condition Tables 4.3.6.2 Maintain Access Sequences 4.3.6.3 Maintain Output Types 4.3.6.4 Maintain Output Determination Procedures 4.3.6.5 Maintain Conditions 4.4 Valuation and Account Assignment------------------------------------------------------------------125-139 4.4.1 Define Price Control for Material Types 4.4.2 Split Valuation 4.4.2.1 Activate Split Valuation 4.4.2.2 Configure Split Valuation 4.4.3 Account Determination 4.4.3.1 Account Determination Without Wizard
  • 5. Project Shield configuration Document Page 5 of 182 4.4.3.1.1 Define Valuation Control 4.4.3.1.2 Define Valuation Classes 4.4.3.1.3 Configure Automatic Postings 4.5 Logistics Invoice Verification--------------------------------------------------------------------------140-145 4.5.1 Define Attributes of System Messages 4.5.2 Incoming Invoice 4.5.2.1 Number Assignment 4.5.2.1.1 Maintain Number Assignments for Accounting Documents 4.5.2.1.2 Maintain Number Assignment for Logistics Documents 4.5.2.1.2.1 Transaction - Assign Number Range 4.5.2.1.2.2 Maintain Number Range Intervals for Invoice Documents 4.5.3 Maintain Default Values for Tax Codes 4.5.4 Invoice Block 4.5.4.1 Determine Payment Block 4.5.4.2 Set Tolerance Limits 4.6 Consumption-Based Planning ------------------------------------------------------------------------146-146 4.6.1 Master Data 4.6.1.1 Define MRP Controllers 5. Financial Accounting (New) [ TAXINN-Condition based Procedure]-------------------------147-157 5.1 Tax on Sales/Purchases 5.1.1 Basic Settings 5.1.1.1 Check Calculation Procedure a) Access Sequences b) Define Condition Types c) Define Procedures 5.1.1.2 Assign Country to Calculation Procedure 5.1.1.3 Check and Change Settings for Tax Processing 5.2 Calculation 5.2.1 Define Tax Codes for Sales and Purchases 5.3 Posting 5.3.1 Define Tax Accounts 6. Logistics – General [Country India Version-CIN Settings] :-----------------------------157-182 6.1 Tax on Goods Movements [India] 6.1.1 Basic Settings 6.1.1.1 Maintain Excise Registrations 6.1.1.2 Maintain Company Code Settings 6.1.1.3 Maintain Plant Settings 6.1.1.4 Maintain Excise Groups 6.1.1.5 Maintain Series Groups 6.1.2 Determination of Excise Duty 6.1.2.1 Select Tax Calculation Procedure
  • 6. Project Shield configuration Document Page 6 of 182 6.1.2.2 Maintain Excise Defaults 6.1.3 Condition-Based Excise Determination 6.1.3.1 Define Tax Code for Purchasing Documents 6.1.3.2 Assign Tax Code to Company Codes 6.1.3.3 Classify Condition Types 6.1.4 Master Data 6.1.4.1 Assign Users to Material Master Screen Sequence for Excise Duty 6.1.4.2 Maintain Chapter IDs 6.1.5 Account Determination 6.1.5.1 Define G/L Accounts for Taxes 6.1.5.2 Specify Excise Accounts per Excise Transaction 6.1.5.3 Specify G/L Accounts per Excise Transaction 6.1.6 Business Transactions 6.1.6.1 Incoming Excise Invoices 6.1.6.1.1 Maintain Rejection Codes 6.1.6.1.2 Specify Which Movement Types Involve Excise Invoices 6.1.7 Outgoing Excise Invoices 6.1.7.1 Assign Billing Types to Delivery Types 6.1.7.2 Maintain Default Excise Groups and Series Groups 6.1.8 Subcontracting 6.1.8.1 Maintain Movement Type Groups 6.1.8.2 Subcontracting Attributes 6.1.9 Tools 6.1.9.1 Number Ranges 6.1.9.2 Message Control ---------------------------------------------------------------------------------------------------------------------------------------
  • 7. Enterprise structure Related to Materials Management Definition Define valuation level SPRO Enterprise Structure Definition For GMR – Valuation level is defined at Plant Level. Define, copy, delete, check plant SPRO / IMG -> Enterprise Structure check plant Project Shield configuration Document Page 7 of 182 structure Related to Materials Management Definition Logistic General Define Valuation Level Valuation level is defined at Plant Level. Define, copy, delete, check plant > Enterprise Structure -> Definition -> Logistics General -> Define copy delete structure Related to Materials Management Define Valuation Level > Define copy delete
  • 8. Project Shield configuration Document Page 8 of 182 Following plants are defined for GMR. 2000 GMR Energy Limited 2001 Kamalanga Thermal Power Projec 2002 Talong 2003 Bajoli Holi 2004 GMR Energy Limited(Corp Off) 2005 GMR Enegry Ltd (Delhi Off ) 2100 GMR Power Corporation Pvt Ltd 2101 HYUNDAI HEAVY IND. CO.LTD. C/O. GMR POWER CORP. 2150 Vemagiri Power Generation Ltd 2151 Korea Plant Service & Eng Co L 2200 GMR Hydro Power Gen Pvt Ltd 3110 GMR T.T EXPRESSWAYS PVT LTD 3120 GMR Tuni Anakapali Exp Pvt Ltd 3130 GMR Pochanpalli Exp Pvt Ltd 3210 GMR Ambala-Chand Exp Pvt Ltd 3220 GMR Jadcherla Exp.ways Pvt Ltd 3230 GMR Ulundurpet Exp Pvt Ltd 3310 GMR PROJECTS PVT.LTD. 4001 GMR Ind.Ltd,Sugar Div,Sankili Sugar Division- SANKILI 4002 GMR Ind.Ltd,Co-gen Div,Sankili Co-Gen Division - SANKILI 4003 GMR Ind.Ltd,Dist Div,Sankili Distillery Division-SANKILI 4011 GMR Ind.Ltd,Sugar Div,Haliyal Sugar Division - HALIYAL
  • 9. Project Shield configuration Document Page 9 of 182 4012 GMR Ind.Ltd,Co-gen Div,Haliyal Co-Gen Division - HALIYAL 4013 GMR Ind.Ltd,Dist Div,Haliyal Distillery Division-HALIYAL 4098 GMR Industries Limited Aviation 4099 GMR Industries Ltd,Corp.Office GMR Corporate Office 5010 GMR Properties Pvt Ltd 5020 Delhi Acropolis Private Ltd., 6600 GMR Corporate Centre Limit 8000 RAXA Security Services Ltd. 8100 GMR Aviation Private Limited GMR Aviation Private 8601 GMRVF- Estates & Hostels GMRVF- Estates & Hostels 8602 GMRVF-GMRIT-ENGG. & PG GMRVF-GMRIT-ENGG. & PG 8603 GMRVF-GMRIT-P.G.DIPLOMA GMRVF-GMRIT-P.G.DIPLOM 8604 GMRVF-SGCSRC-UG&PG GMRVF-SGCSRC-UG&PG 8605 GMRVF-SGCSRC-B.Ed GMRVF-SGCSRC-B.Ed 8606 GMRVF-CSW-RAJAM GMRVF-CSW-RAJAM 8607 GMRVF-CORPORATE GMRVF-CORPORATE A001 GMR Industries Ltd., Sugar Division- SANKILI A002 GMR Industries Ltd., Co-Gen Division - SANKILI A003 GMR Industries Ltd., Distillery Division-SANKILI Maintain Storage Location A storage location is the place where stock is physically kept within a plant. Storage location has the following attributes: SPRO / IMG -> Enterprise Structure -> Definition -> Materials Management-> Maintain storage location
  • 10. Project Shield configuration Document Page 10 of 182 Following storage location are defined for GMR. PLANT SLOC DESCRIPTION 2000 ACST A/C Stores 2000 ADST Admin Stores 2000 ASTA Bulk Acid ST- A 2000 ASTB Bulk Acid ST- B 2000 CHTR Chlor tonner Rm 2000 COCR CO2 Cyl(Cntrl Rm 2000 COGT CO2 Cyl(GTG) 2000 CSTA Bulk Castic ST-A 2000 CSTB Bulk Castic ST-B 2000 ELST Elec Maint Store 2000 FST1 Fuel Stor Tank 2000 INST Instr Maint Stor 2000 LOSC Lube Oil Scrap 2000 MESC Metal Scrap Yard 2000 MEST Mech Maint Stor 2000 NEWH New Warehouse 2000 NMSC Non-Metalic Scrp 2000 NTFL Nitrogen Cyl(FH) 2000 NTST Nitrogen Cyl(STG 2000 OLWH Old Warehouse 2000 OPST Operation Stores 2000 OPYD Open Yard
  • 11. Project Shield configuration Document Page 11 of 182 2000 RHST Raw HSD Tank 2000 RNT1 Raw Naphta Tank1 2000 RNT2 Raw Naphta Tank2 2000 SAST Safety Stores 2000 THST HSD Trt Stor Tan 2001 PK1 2002 PT1 2003 PBH1 2004 PB1 2005 PD1 2100 101A Tank 101-A 2100 101B Tank 101-B 2100 102A Tank 102-A 2100 102B Tank 102-B 2100 201A Cyl Lube oil - A 2100 201B Cyl Lube oil - B 2100 ACST Sul Acid ST 2100 ADST Admin Store 2100 CHTR Chl tonner SA 2100 CLST Service Tank 2100 CTCH Cooling Tower SA 2100 FLT8 Fuel tank - 8 2100 FLT9 Fuel tank - 9 2100 HYST Hyd Lime St Area
  • 12. Project Shield configuration Document Page 12 of 182 2100 MAST Main Store 2100 MLST Tank 200 2100 OMST O&M Store 2100 SCYD Scrap Yard 2100 STCH STP Chem Store 2100 T104 LDO Tank 2100 T108 HSD Tank 2100 T200 System Oil 2100 T205 Talusia 2100 T600 Oil sludge ST 2100 T601 Sep Oil Sludg ST 2100 ULOS Used Lube Oil 2101 ENGE Engine Room 2101 OMST O&M Store 2150 ACST A/C Stores 2150 ACWA BAST-A(CW PLANT) 2150 ACWB BAST-B(CW PLANT) 2150 ADST GMR Admn Store 2150 ARSH Argonite Shed 2150 ASTA BAST-A(DM PLANT) 2150 ASTB BAST-B(DM PLANT) 2150 CHEM Chemical Lab 2150 CHTR Chl Stor Yard 2150 CMHS Chemical House
  • 13. Project Shield configuration Document Page 13 of 182 2150 CNTR Containers (8 no 2150 COGT CO2 Tank for GTG 2150 COSH CO2 Cyl Shed GTG 2150 CSTA BCST Tank - A 2150 CSTB BCST Tank - B 2150 ELEC Electrical Lab 2150 HKST House Keep Store 2150 HYSH Hydrogen Shed 2150 INST Instrumentation 2150 LOTR Tran.oil yard 2150 MESC Metal Scrap Yard 2150 NTBL Nit Cyl HRSG 2150 NTFL Nit Cyl Fuel Han 2150 OPYD Open Yard 2150 SAST Safety Stores 2150 WHSE Ware House 2151 OMST O&M Store 2200 PA1 3100 RS01 TAMBARAM-TINDIVA 3120 RS02 Tuni-Anakapalli 3130 RS03 Pochanpalli 3210 RS04 Ambala-Chandigar 3220 RS05 Jadcherla
  • 14. Project Shield configuration Document Page 14 of 182 3230 RS06 Ulundurpet 3310 RS07 GMR Projects 4001 FR10 FERT- PALAKONDA 4001 FR11 R.A.VALASA - 1 4001 FR12 R.A.VALASA - 2 4001 FRT1 FERT-MAIN STORE 4001 FRT2 FERT-KOTTURU 4001 FRT3 FERT-VEERAGATAM 4001 FRT4 FERT-VANGARA 4001 FRT5 FERT - RAJAM 4001 FRT6 FERT - CHEEPURUP 4001 FRT7 FERT - DEVADI 4001 FRT8 FERT - RANASTHAL 4001 FRT9 FERT - GARA 4001 SC01 Com Mat - Mech 4001 SC02 Com Mat - Elec 4001 SC03 Com Mat - Proces 4001 SC31 Torr Steels 4001 SC32 Structural Mat 4001 SC33 Metal Steels 4001 SC35 Pipes 1 4001 SC36 Pipes 2 4001 SC37 Pipes 3 4001 SC39 Oil & Fuel Stor
  • 15. Project Shield configuration Document Page 15 of 182 4001 SC40 Diesel Bunk 4001 SC41 Gas1-Oxygen 4001 SC42 Gas2-D.A Others 4001 SC43 Gas3 - Empty 4001 SC45 Chemicals 4001 SC90 Rejected Mat 4001 SC95 Scrap Material 4001 SC99 Statry/EDP Mat 4001 SCRP SCRAP MATERIAL 4001 SCRT CUSTOMER RETURNS 4001 SFG1 SUGAR FG 1A & 1B 4001 SFG2 SUGAR FG 2A & 2B 4001 SFUL SUGAR FUELS 4001 SML1 MOLASSES TANK 1 4001 SML2 MOLASSES TANK 2 4001 SML3 MOLASSES TANK 3 4001 SRMS SUGAR RAW MAT 4001 SS01 Sugar Mat - Mech 4001 SS02 Sugar Mat - Elec 4001 SS03 Sugar Mat - Proc 4001 SS71 FG Storage 1 4001 SS72 FG Storage 2 4001 SS73 FG Storage 3 4001 SS74 FG Storage 4
  • 16. Project Shield configuration Document Page 16 of 182 4001 SS77 Molasses Tank 1 4001 SS78 Molasses Tank 2 4001 SS79 Molasses Tank 3 4001 SS82 Raw Mat (Cane) 4001 SS84 Bagasse Storage 4001 SS85 Fert -Main Store 4001 SS86 Fert -Kotturu 4001 SS87 Fert -Veeragatam 4001 SS88 Fert -Vangara 4001 SS89 Fert -Rajam 4001 SS90 Fert-Chepurupali 4001 SS91 Fert-Devadi 4001 SS92 Fert-Ranasthalam 4001 SS93 Fert-Gara 4001 SS95 Sulphur 4001 SS97 Lime 4001 SS98 Prod Storage 4001 STOL TOOLS 4001 SWIP SUGAR-WIP 4002 CFUL CO-GEN FUELS 4002 CRMS CO-GEN RAW MATER 4002 CTOL CO-GEN TOOLS 4002 CWIP CO-GEN WIP 4002 SP01 Co-gen.Mat- Mech
  • 17. Project Shield configuration Document Page 17 of 182 4002 SP02 Co-gen.Mat- Elec 4002 SP03 Co-gen.Mat- Proc 4002 SP78 Caustic Lye 4002 SP79 HCL 4002 SP80 Sulphuric Acid 4002 SP81 Clarified Water 4002 SP83 DM Water 4002 SP85 Bagasse Storage 4002 SP86 Bagasse Storage 4002 SP87 Bagasse Storage 4002 SP88 Bagasse Storage 4002 SP89 Bagasse Storage 4002 SP92 Bio-Mass Fuels 4002 SP93 Coal Yard 4002 SP94 Ash Yard 4002 SP95 Scrap Yard 4002 SP98 Prod Storage 4003 DEP1 DIST - ETP1 4003 DEP2 DIST - ETP2 4003 DFG1 DIST - FG 1 4003 DFG2 DIST - FG 2 4003 DFG3 DIST - VAT 4003 DML1 Molasses Tank -I 4003 DML2 Molasses Tank -2
  • 18. Project Shield configuration Document Page 18 of 182 4003 DRMS DIST - RAW MAT 4003 DTOL DIST - TOOLS 4003 DWIP DIST - WIP 4003 SD01 DIist.Mat - Mech 4003 SD02 DIist.Mat - Elec 4003 SD03 DIist.Mat - Proc 4003 SD31 Molasses Tank- I 4003 SD32 Molasses Tank-II 4003 SD33 Molases Day Tank 4003 SD36 RS/ENA Rec - 1 4003 SD37 RS/ENA Rec - 2 4003 SD38 RS/ENA Rec - 3 4003 SD39 RS/ENA Rec - 4 4003 SD42 Ethaonal Rec - 1 4003 SD43 Ethaonal Rec - 2 4003 SD44 Ethaonal Rec - 3 4003 SD45 Ethaonal Rec - 4 4003 SD48 Impure Spirit -1 4003 SD49 Impure Spirit -2 4003 SD51 Fusel oil Rec -1 4003 SD52 Fusel oil Rec -2 4003 SD55 RS/ENA Vat -1 4003 SD56 RS/ENA Vat -2 4003 SD57 RS/ENA Vat -3
  • 19. Project Shield configuration Document Page 19 of 182 4003 SD58 RS/ENA Vat -4 4003 SD61 Imp Spirit Vat-1 4003 SD63 Fusel Oil Vat -1 4003 SD65 DS Vat - 1 4003 SD67 Ethanol Vat -1 4003 SD68 Ethanol Vat -2 4003 SD71 DS Issue Vat -1 4003 SD72 DS Issue Vat -1 4003 SD75 Issue Vat - 1 4003 SD76 Issue Vat - 1 4003 SD77 Issue Vat - 1 4003 SD79 Clar Wat Reservr 4003 SD80 DM Water Tank 4003 SD81 Coal Yard 4003 SD82 Husk Yard 4003 SD83 Bagrasse Yard 4003 SD84 Ash Storage 4003 SD87 Buffer Tank - 1 4003 SD88 Buffer Tank - 2 4003 SD89 Lagoon - 1 4003 SD90 Lagoon - 2 4003 SD92 Sump 4003 SD93 Leachate Pit 4003 SD94 Bio-Compost Yard
  • 20. Project Shield configuration Document Page 20 of 182 4003 SD95 Scrap Material 4003 SD96 Bio-Fert Storage 4003 SD98 Prod Storage 4011 HC01 Com Mat - Mech 4011 HC02 Com Mat - Elec 4011 HC03 Com Mat - Proces 4011 HC31 Torr Steels 4011 HC32 Structural Mat 4011 HC33 Metal Steels 4011 HC35 Pipes 1 4011 HC36 Pipes 2 4011 HC37 Pipes 3 4011 HC39 Oil & Fuel Stor 4011 HC40 Diesel Bunk 4011 HC41 Gas1-Oxygen 4011 HC42 Gas2-D.A Others 4011 HC43 Gas3 - Empty 4011 HC45 Chemicals 4011 HC90 Rejected Mat 4011 HC95 Scrap Material 4011 HC99 Statry/EDP Mat 4011 HS01 Sugar Mat - Mech 4011 HS02 Sugar Mat - Elec 4011 HS03 Sugar Mat - Proc
  • 21. Project Shield configuration Document Page 21 of 182 4011 HS71 FG Storage 1 4011 HS72 FG Storage 2 4011 HS73 FG Storage 3 4011 HS74 FG Storage 4 4011 HS77 Molasses Tanks1 4011 HS78 Molasses Tanks2 4011 HS79 Molasses Tanks3 4011 HS82 Raw Mat(Cane) 4011 HS84 Bagasse Storage 4011 HS85 Fertlizer 1 4011 HS86 Fertlizer 2 4011 HS87 Fertlizer 3 4011 HS88 Fertlizer 4 4011 HS89 Fertlizer 5 4011 HS90 Fertlizer 6 4011 HS91 Fertlizer 7 4011 HS92 Fertlizer 8 4011 HS93 Fertlizer 9 4011 HS95 Sulphur 4011 HS97 Lime 4011 HS98 Prod Storage 4011 SCRP SCRAP MATERIAL 4011 SCRT CUSTOMER RETURNS 4011 SFG1 SUGAR FG 1A & 1B
  • 22. Project Shield configuration Document Page 22 of 182 4011 SFG2 SUGAR FG 2A & 2B 4011 SFUL SUGAR FUELS 4011 SML1 MOLASSES TANK 1 4011 SML2 MOLASSES TANK 2 4011 SML3 MOLASSES TANK 3 4011 SRMS SUGAR RAW MAT 4011 STOL TOOLS 4011 SWIP SUGAR-WIP 4012 CFUL CO-GEN FUELS 4012 CRMS CO-GEN RAW MATER 4012 CTOL CO-GEN TOOLS 4012 CWIP CO-GEN WIP 4012 HP01 Co-gen.Mat- Mech 4012 HP02 Co-gen.Mat- Elec 4012 HP03 Co-gen.Mat- Proc 4012 HP78 Caustic Lye 4012 HP79 HCL 4012 HP80 Sulphuric Acid 4012 HP81 Clarified Water 4012 HP83 DM Water 4012 HP85 Bagasse Storage 4012 HP86 Bagasse Storage 4012 HP87 Bagasse Storage 4012 4012 Bagasse Storage
  • 23. Project Shield configuration Document Page 23 of 182 4012 HP89 Bagasse Storage 4012 HP92 Bio-Mass Fuels 4012 HP93 Coal Yard 4012 HP94 Ash Yard 4012 HP95 Scrap Yard 4012 HP98 Prod Storage 4013 DFG1 DIST - FG 1 4013 DFG2 DIST - FG 2 4013 DFG3 DIST - VAT 4013 DML1 Molasses Tank -I 4013 DML2 Molasses Tank -2 4013 DRMS DIST - RAW MAT 4013 DTOL DIST - TOOLS 4013 DWIP DIST - WIP 4013 HD01 DIist.Mat - Mech 4013 HD02 DIist.Mat - Elec 4013 HD03 DIist.Mat - Proc 4013 HD31 Molasses Tank- I 4013 HD32 Molasses Tank-II 4013 HD33 Molases Day Tank 4013 HD36 RS/ENA Rec - 1 4013 HD37 RS/ENA Rec - 2 4013 HD38 RS/ENA Rec - 3 4013 HD39 RS/ENA Rec - 4
  • 24. Project Shield configuration Document Page 24 of 182 4013 HD42 Ethaonal Rec - 1 4013 HD43 Ethaonal Rec - 2 4013 HD44 Ethaonal Rec - 3 4013 HD45 Ethaonal Rec - 4 4013 HD48 Impure Spirit -1 4013 HD49 Impure Spirit -2 4013 HD51 Fusel oil Rec -1 4013 HD52 Fusel oil Rec -2 4013 HD55 RS/ENA Vat -1 4013 HD56 RS/ENA Vat -2 4013 HD57 RS/ENA Vat -3 4013 HD58 RS/ENA Vat -4 4013 HD61 Imp Spirit Vat-1 4013 HD63 Fusel Oil Vat -1 4013 HD65 DS Vat - 1 4013 HD67 Ethanol Vat -1 4013 HD68 Ethanol Vat -2 4013 HD71 DS Issue Vat -1 4013 HD72 DS Issue Vat -1 4013 HD75 Issue Vat - 1 4013 HD76 Issue Vat - 2 4013 HD77 Issue Vat - 3 4013 HD79 Clar Wat Reservr 4013 HD80 DM Water Tank
  • 25. Project Shield configuration Document Page 25 of 182 4013 HD81 Coal Yard 4013 HD82 Husk Yard 4013 HD83 Bagrasse Yard 4013 HD84 Ash Storage 4013 HD87 Buffer Tank - 1 4013 HD88 Buffer Tank - 2 4013 HD89 Lagoon - 1 4013 HD90 Lagoon - 2 4013 HD92 Sump 4013 HD93 Leachate Pit 4013 HD94 Bio-Compost Yard 4013 HD95 Scrap Material 4013 HD96 Bio-Fert Storage 4013 HD98 Prod Storage 4098 AVST Aviation St Loc 4099 CR01 Stainary/EDP Mat 5010 PR01 GMRPPL 5010 PR02 DAPL 6600 FMS1 Skip House 6600 FMS2 King Street 1 6600 FMS3 King Street 2 6600 FMS4 MTB 6600 FMS5 SBM 6600 FMS6 HMG
  • 26. Project Shield configuration Document Page 26 of 182 6600 FMS7 IBCKP-10/11Floor 8000 RX01 Uniforms 8000 RX02 Arms & Weapons 8100 1 Location 0001 8100 88 Lager 0088 (WM) 8100 100 Lagerort WM&HU 8100 200 SCM-EWM 8601 VF01 Estates & Hostel 8602 VF02 GMRVF-GMRIT-ENGG 8603 1 Location 0001 8603 VF03 GMRIT-P.G.DIPLOM 8604 VF04 SGCSRC-UG&PG 8605 VF05 SGCSRC-B.Ed 8606 VF06 CSW-RAJAM 8607 VF07 CORPORATE Maintain purchasing organization In this step, you set up your purchasing organizations. From the Materials Management and purchasing view, the purchasing organization is responsible for the complete processing of purchasing activities (such as requests for quotations, purchase orders & Scheduling Agreements). Path: SPRO / IMG -> Enterprise Structure -> Definition -> Materials Management-> Maintain purchasing organization
  • 27. Project Shield configuration Document Page 27 of 182 ASSIGNMENT Assign plant to company code In the step "Assign plant to company code"; you assign each plant to a company code. A Plant can only belong to one company code. SPRO / IMG -> Assignment -> Logistics – General-> Assign plant to company code Co code Plant Name of the plant Company name 2000 2000 GMR Energy Limited GMR Energy Limited 2000 2001 Kamalanga Thermal Power Projec GMR Energy Limited 2000 2002 Talong GMR Energy Limited 2000 2003 Bajoli Holi GMR Energy Limited 2000 2004 GMR Energy Limited(Corp Off) GMR Energy Limited 2000 2005 GMR Enegry Ltd (Delhi Off ) GMR Energy Limited 2100 2100 GMR Power Corporation Pvt Ltd GMR Power Corporation 2100 2101 HYUNDAI HEAVY IND. CO.LTD. GMR Power Corporation 2150 2150 Vemagiri Power Generation Ltd Vemagiri Power Generation
  • 28. Project Shield configuration Document Page 28 of 182 2150 2151 Korea Plant Service & Eng Co L Vemagiri Power Generation 2200 2200 GMR Hydro Power Gen Pvt Ltd GMR Badirinath HPG Pvt Ld 3110 3110 GMR T.T EXPRESSWAYS PVT LTD GMR TTE Pvt Ltd 3120 3120 GMR Tuni Anakapali Exp Pvt Ltd GMR TAE Pvt Ltd 3130 3130 GMR Pochanpalli Exp Pvt Ltd GMR Pochanpalli Exp P Ltd 3210 3210 GMR Ambala-Chand Exp Pvt Ltd GMR ACE Ptd Ltd 3220 3220 GMR Jadcherla Exp.ways Pvt Ltd GMR Jadcherla Exp Pvt Lt 3230 3230 GMR Ulundurpet Exp Pvt Ltd GMR Ulundurpet Exp Pvt Ld 3310 3310 GMR PROJECTS PVT.LTD. GMR Projects Pvt Ltd 4000 4001 GMR Ind.Ltd,Sugar Div,Sankili GMR Industries Limited 4000 4002 GMR Ind.Ltd,Co-gen Div,Sankili GMR Industries Limited 4000 4003 GMR Ind.Ltd,Dist Div,Sankili GMR Industries Limited 4000 4011 GMR Ind.Ltd,Sugar Div,Haliyal GMR Industries Limited 4000 4012 GMR Ind.Ltd,Co-gen Div,Haliyal GMR Industries Limited 4000 4013 GMR Ind.Ltd,Dist Div,Haliyal GMR Industries Limited 4000 4098 GMR Industries Limited GMR Industries Limited 4000 4099 GMR Industries Ltd,Corp.Office GMR Industries Limited 5010 5010 GMR Properties Pvt Ltd GMR Properties Pvt Ltd 5020 5020 Delhi Acropolis Private Ltd., Delhi Aerotropolis Pvt Ld 6600 6600 GMR Corporate Centre Limit GMR Corporate Center Ltd 8000 8000 RAXA Security Services Ltd. Raxa Security Services 8100 8100 GMR Aviation Private Limited GMR Aviation Private Ltd 8100 8100 GMR Aviation Private Limited GMR Aviation Private Ltd 8600 8601 GMRVF- Estates & Hostels GMR Varalakshmi Foundtn 8600 8602 GMRVF-GMRIT-ENGG. & PG GMR Varalakshmi Foundtn
  • 29. Project Shield configuration Document Page 29 of 182 8600 8603 GMRVF-GMRIT-P.G.DIPLOMA GMR Varalakshmi Foundtn 8600 8604 GMRVF-SGCSRC-UG&PG GMR Varalakshmi Foundtn 8600 8605 GMRVF-SGCSRC-B.Ed GMR Varalakshmi Foundtn 8600 8606 GMRVF-CSW-RAJAM GMR Varalakshmi Foundtn Assign purchasing organization to company code In this Implementation Guide (IMG) activity, you assign purchasing organizations to company codes SPRO / IMG -> Assignment -> Materials Management-->Assign purchasing organization to company code Assign purchasing organization to plant : SPRO Assignment Materials Management Assign purchasing organization to plant In this IMG activity, you assign purchasing organizations to the plants for which they are responsible. Porg Description Plant Name1 2000 Energy Pur Org 2000 GMR Energy Limited 2000 Energy Pur Org 2001 Kamalanga Thermal Power Projec 2000 Energy Pur Org 2002 Talong 2000 Energy Pur Org 2003 Bajoli Holi 2000 Energy Pur Org 2004 GMR Energy Limited(Corp Off) 2000 Energy Pur Org 2005 GMR Enegry Ltd (Delhi Off ) 2000 Energy Pur Org 2006 2000 Energy Pur Org 2100 GMR Power Corporation Pvt Ltd 2000 Energy Pur Org 2150 Vemagiri Power Generation Ltd 2000 Energy Pur Org 2200 GMR Hydro Power Gen Pvt Ltd 2101 Pur Org for HHI 2101 HYUNDAI HEAVY IND. CO.LTD. 2151 Pur org for KPS 2151 Korea Plant Service 3000 Roads Pur Org 3110 GMR T.T EXPRESSWAYS PVT LTD 3000 Roads Pur Org 3120 GMR Tuni Anakapali Exp Pvt Ltd
  • 30. Project Shield configuration Document Page 30 of 182 3000 Roads Pur Org 3130 GMR Pochanpalli Exp Pvt Ltd 3000 Roads Pur Org 3210 GMR Ambala-Chand Exp Pvt Ltd 3000 Roads Pur Org 3220 GMR Jadcherla Exp.ways Pvt Ltd 3000 Roads Pur Org 3230 GMR Ulundurpet Exp Pvt Ltd 3000 Roads Pur Org 3310 GMR PROJECTS PVT.LTD. 4000 Agro Pur org 4001 GMR Ind.Ltd,Sugar Div,Sankili 4000 Agro Pur org 4002 GMR Ind.Ltd,Co-gen Div,Sankili 4000 Agro Pur org 4003 GMR Ind.Ltd,Dist Div,Sankili 4000 Agro Pur org 4011 GMR Ind.Ltd,Sugar Div,Haliyal 4000 Agro Pur org 4012 GMR Ind.Ltd,Co-gen Div,Haliyal 4000 Agro Pur org 4013 GMR Ind.Ltd,Dist Div,Haliyal 4000 Agro Pur org 4098 GMR Industries Limited 4000 Agro Pur org 4099 GMR Industries Ltd,Corp.Office 5000 Property Pur Org 5010 GMR Properties Pvt Ltd 5000 Property Pur Org 5020 Delhi Acropolis Private Ltd., 6600 GCCL Pur Org 6600 GMR Corporate Centre Limit 8000 Raxa Pur Org 8000 RAXA Security Services Ltd. 8100 Aviation Pur org 8100 GMR Aviation Private Limited 8600 Foundation Pur Org 8601 GMRVF- Estates & Hostels 8600 Foundation Pur Org 8602 GMRVF-GMRIT-ENGG. & PG 8600 Foundation Pur Org 8603 GMRVF-GMRIT-P.G.DIPLOMA 8600 Foundation Pur Org 8604 GMRVF-SGCSRC-UG&PG 8600 Foundation Pur Org 8605 GMRVF-SGCSRC-B.Ed 8600 Foundation Pur Org 8606 GMRVF-CSW-RAJAM 8600 Foundation Pur Org 8607 GMRVF-CORPORATE
  • 31. Project Shield configuration Document Page 31 of 182 Porg Description Plant Name1 9000 Cent Pur Org 2000 GMR Energy Limited 9000 Cent Pur Org 2001 Kamalanga Thermal Power Projec 9000 Cent Pur Org 2002 Talong 9000 Cent Pur Org 2003 Bajoli Holi 9000 Cent Pur Org 2004 GMR Energy Limited(Corp Off) 9000 Cent Pur Org 2005 GMR Enegry Ltd (Delhi Off ) 9000 Cent Pur Org 2100 GMR Power Corporation Pvt Ltd 9000 Cent Pur Org 2101 HYUNDAI HEAVY IND. CO.LTD. 9000 Cent Pur Org 2150 Vemagiri Power Generation Ltd 9000 Cent Pur Org 2151 Korea Plant Service & Eng Co L 9000 Cent Pur Org 2200 GMR Hydro Power Gen Pvt Ltd 9000 Cent Pur Org 3110 GMR T.T EXPRESSWAYS PVT LTD 9000 Cent Pur Org 3120 GMR Tuni Anakapali Exp Pvt Ltd 9000 Cent Pur Org 3130 GMR Pochanpalli Exp Pvt Ltd 9000 Cent Pur Org 3210 GMR Ambala-Chand Exp Pvt Ltd 9000 Cent Pur Org 3220 GMR Jadcherla Exp.ways Pvt Ltd 9000 Cent Pur Org 3230 GMR Ulundurpet Exp Pvt Ltd 9000 Cent Pur Org 3310 GMR PROJECTS PVT.LTD. 9000 Cent Pur Org 4001 GMR Ind.Ltd,Sugar Div,Sankili 9000 Cent Pur Org 4002 GMR Ind.Ltd,Co-gen Div,Sankili 9000 Cent Pur Org 4003 GMR Ind.Ltd,Dist Div,Sankili 9000 Cent Pur Org 4011 GMR Ind.Ltd,Sugar Div,Haliyal 9000 Cent Pur Org 4012 GMR Ind.Ltd,Co-gen Div,Haliyal 9000 Cent Pur Org 4013 GMR Ind.Ltd,Dist Div,Haliyal
  • 32. Project Shield configuration Document Page 32 of 182 9000 Cent Pur Org 4098 GMR Industries Limited 9000 Cent Pur Org 4099 GMR Industries Ltd,Corp.Office 9000 Cent Pur Org 5010 GMR Properties Pvt Ltd 9000 Cent Pur Org 5020 Delhi Acropolis Private Ltd., 9000 Cent Pur Org 6600 GMR Corporate Centre Limit 9000 Cent Pur Org 8000 RAXA Security Services Ltd. 9000 Cent Pur Org 8100 GMR Aviation Private Limited 9000 Cent Pur Org 8601 GMRVF- Estates & Hostels 9000 Cent Pur Org 8602 GMRVF-GMRIT-ENGG. & PG 9000 Cent Pur Org 8603 GMRVF-GMRIT-P.G.DIPLOMA 9000 Cent Pur Org 8604 GMRVF-SGCSRC-UG&PG 9000 Cent Pur Org 8605 GMRVF-SGCSRC-B.Ed 9000 Cent Pur Org 8606 GMRVF-CSW-RAJAM 9000 Cent Pur Org 8607 GMRVF-CORPORATE
  • 33. Project Shield configuration Document Page 33 of 182 Logistic General : Material Master Materials Management---Logistics – General SPRO Logistics - General Configuring the Material Master Assign Screen Sequences to User/Material Type/Transaction/Industry Sector
  • 34. Project Shield configuration Document Page 34 of 182 Material Type Refer following chart for various material type defined for GMR SPRO / IMG -> Logistics - General -> Material Master Basic Settings-> Material Types Define Attributes of Material Types Mtyp Material Type Description ZAWA Trading Goods ZBYP By Product ZCAP Capital Goods ZDIN Service ZERS Spare Parts ZFRT Finished Product ZHER Manufacturer Part ZHIB Operating supplies ZHLB Semifinished Product ZHMI Production Resource/Tool ZNBW Nonvaluated materials ZPIP Pipeline materials ZRBY Semifinished Product ZROH Raw materials ZSCM Scrap Materials
  • 35. Project Shield configuration Document Page 35 of 182 ZVRP Packaging
  • 36. Project Shield configuration Document Page 36 of 182 SPRO Logistics - General - > Material Master Basic setting material type Define Number Ranges for Each Material Type External Number ranges Used
  • 37. Project Shield configuration Document Page 37 of 182 Setting for key field Material Group In this IMG activity, you define material groups to group together materials with the same attribute or purpose. SPRO / IMG -> Logistics - General -> Material Master-> Settings for Key Fields Define Material Groups Various material groups have been defined as per GMR requirement. Matl Group Matl Group Description AUTOMOBL Automobiles BULKMAT Bulk material BYPRODUCT By - Products CAPITEMS Capital Items CEMENT Cement CHEMICALS Chemicals CIVSANIRR Civil, Santory & Irr COMPRESSR Compressor CONSTMAT Construction Materia CONSULTCY Consultancy CONTRLSYS Control system ELECEQUIP Electrical Equipment ELECSPARE Electrical Spares ENGINE Engine FERRUSMAT Ferrous materials FINSHDGDS Finished Goods FIRNSAFTY Fire and safety FUELS Fuels
  • 38. Project Shield configuration Document Page 38 of 182 GENCONSM General Consumables GENEQUIP General Equipment GENERATOR Generator GENRLADMN General Administrati INSCNTRSP Instrument & Control INSTNELEC Instruments & Electr INTRNFURN Interiors/Furnishing ITHARDWRE IT Hardware LABORATRY Laboratory MECHEQUIP Mechanical Equipment MECHSPARE Mechanical Spares MOTORS Motors NONFERMAT Non-Ferrous material OFFSUPPLS Office supplies PACKNGMAT Packing Materials PROCSSMAT Process Materials PROTSYS Protection system PUMPS Pumps RAWMATRLS Raw materials REFAIRCON Refrig & Airconditon RUBMATERL Rubber Materials SCRAP Scrap Material SECTYEQPT Security Equipment SECTYUNFM Security Uniforms
  • 39. Project Shield configuration Document Page 39 of 182 SEMIFDGDS Semi-finished goods SERVICES Services SOFTWARE Software STEEL Steel TOOLNTACK Tools & tackles TURBINE Turbine VESSELS Vessels VLVPIPFIT Valves, Pipes and Fi Divisions SPRO / IMG -> Logistics - General -> Material Master-> Settings for Key Fields Define Divisions Business Patner SPRO / IMG -> Logistics - General -> Business Partner Vendors control Define Account Groups and Field Selection (Vendor)
  • 40. Project Shield configuration Document Page 40 of 182 Vendor - Define Vendor Account Group Following vendor vendor groups are defined for GMR Group Description GDMV Domestic Vendor GEMV Employee Vendor GFEV Founder Employee Vendor GGRO Grower Vendor GHAR Harvesting Vendors GIMV Import Vendor GINT GMR Internal Group Companies GONV One-time Vendor GRPC Treasury Group Companies GRXP One-time Vendor-Recruit Expens GSRV Service Vendor GSTV Stock Transfer Vendor SPRO / IMG -> Logistics - General -> Business Partner Vendors controls Define Number Ranges for Vendor Master Records
  • 43. Project Shield configuration Document Page 43 of 182 Materials Management--Purchasing Path: SPRO/IMG Materials Management Purchasing Environment Data Define Attributes of System Messages System messages Path: SPRO/IMG Materials Management Purchasing Environment Data Define Default Values for Buyers
  • 44. Project Shield configuration Document Page 44 of 182 SPRO/IMG Materials Management Purchasing Material Master Define Shipping Instructions SPRO/IMG Materials Management Purchasing Material Master Define Purchasing Value Keys Vendor Master SPRO MaterialsManagement Purchasing Vendor Master Define Terms of Payment In this step, you make the system settings that are relevant to the vendor master record from the Purchasing point of view. Define Terms of Payment : Payment terms created as per GMR team requirement as follows. payment Terms Description G001 10% Advance against Bank Guarantee G002 20% Advance against Bank Guarantee G003 30% Advance against Bank Guarantee G004 70% Payment Against Proforma Invoice G005 70% Payment Against Proforma Invoice G006 50% Payment against Proforma Invoice G007 50% Agst Pro Inv before Des & After Inspection G008 30% Agst Pro Inv before Des & After Inspection
  • 45. Project Shield configuration Document Page 45 of 182 G009 20% Agst Pro Inv before Des & After Inspection G010 10% Agst Pro Inv before Des & After Inspection G011 10% on submission of Performenc Bank Guarantee G012 20% on submission of Performenc Bank Guarantee G013 30% on submission of Performenc Bank Guarantee G014 20% Advance on Acceptence of PO G015 10% Advance on Acceptence of PO G016 30% Advance on Acceptence of PO G017 40% Advance on Acceptence of PO G018 50% Advance on Acceptence of PO G019 100% Advance on Acceptence of PO G020 10% Against Release of Documents G021 20% Against Release of Documents G022 30% Against Release of Documents G023 10% Against Approval Drawings G024 Perf BG Valid for 12 months from date of Com/18mon G025 Perf BG Valid for 12 months from date of Erection G026 40% After Receipt of Materials at our site G027 50% After Receipt of Materials at our site G028 60% After Receipt of Materials at our site G029 70% After Receipt of Materials at our site G030 80% After Receipt of Materials at our site G031 90% After Receipt of Materials at our site G032 100% After Receipt of Materials at our site G033 100% Cash on Delivery Basis G034 75% Payment Through Bank G035 100% Payment Through Bank
  • 46. Project Shield configuration Document Page 46 of 182 G036 100% Payment Through DD G037 100% Payment Through at per Cheque G038 100% Payment Against Proof of Despatch G039 Other Charges as meniotned in Notes G040 100% Payment Within 15 Days of Recpt of Material G041 100% Payment Within 21 Days of Recpt of Material G042 100% Payment Within 7 Days of Recpt of Material G043 100% Payment Within 30 Days of Recpt of Material G044 100% Payment on Completion of Services G045 100% Pmt on Completion of Service & Submision bill G046 100% Payment on Successful Commissioning G047 5% After Succesful Erection,Testing & Commitioning G048 10%After Sucesful Erection,Testing & Commitioning G049 20%After Sucesful Erection,Testing & Commitioning G050 30%After Sucesful Erection,Testing & Commitioning G051 50%After Sucesful Erection,Testing & Commitioning G052 75%After Sucesful Erection,Testing & Commitioning G053 100%After Sucesful Erection,Testing & Commitioning G054 5% Advance Payment on Release of Service Order G055 10% Advance Payment on Release of Service Order G056 20% Advance Payment on Release of Service Order G057 30% Advance Payment on Release of Service Order G058 50% Advance Payment on Release of Service Order G059 40% Advance Payment on Release of Service Order G060 5% Payment on Receipt of Materials at Site G061 10% Payment on Receipt of Materials at Site G062 20% Payment on Receipt of Materials at Site
  • 47. Project Shield configuration Document Page 47 of 182 G063 30% Payment on Receipt of Materials at Site G064 40% Payment on Receipt of Materials at Site G065 50% Payment on Receipt of Materials at Site G066 75% Payment on Receipt of Materials at Site G067 90% Payment on Receipt of Materials at Site G068 90% Payment on Receipt of Materials at Site G069 90% Payment on Submission of Invoice G070 100% Payment on Submission of Invoice G071 30% Pmnt on Completion of Progresive Work as in SO G072 40% Pmnt on Completion of Progresive Work as in SO G073 50% Pmnt on Completion of Progresive Work as in SO G074 75% Pmnt on Completion of Progresive Work as in SO G075 100% Pmnt on Completon of Progresive Work as in SO G076 10% Payment on Mobilization of Labour at site G077 20% Payment on Mobilization of Labour at site G078 25% Payment on Mobilization of Labour at site G079 30% Payment on Mobilization of Labour at site G080 10% Against First Part Payment G081 20% Against First Part Payment G082 25% Against First Part Payment G083 30% Against First Part Payment G084 10% Against Subsequent Part Payment G085 20% Against Subsequent Part Payment G086 25% Against Subsequent Part Payment G087 30% Against Subsequent Part Payment G088 5% Advance along with confirmation of Contract G089 10% Advance along with confirmation of Contract
  • 48. Project Shield configuration Document Page 48 of 182 G090 20% Advance along with confirmation of Contract G091 5% toward preparation of Statuatory Dwg for Approv G092 10% toward preparation of Statuatry Dwg for Approv G093 20% toward preparation of Statuatry Dwg for Approv G094 25% toward preparation of Statuatry Dwg for Approv G095 5% on Acceptence of Dwg for Fabrication/Manufactin G096 10% on Acceptene of Dwg for Fabrication/Manufactin G097 15% on Acceptene of Dwg for Fabrication/Manufactin G098 20% on Acceptene of Dwg for Fabrication/Manufactin G099 10% after Submission of Dwg,O&M Manual & Comp Cert G100 20% after Submission of Dwg,O&M Manual & Comp Cert G101 10% as First Instmt after comp.of First Milestone1 G102 10% as First Instmt after comp.of First Milestone3 G103 10% as First Instmt after comp.of First Milestone3 G104 10% Mobilization Advance G105 20% Mobilization Advance G106 25% Mobilization Advance G107 10% After Submission of Soil Investigation Report G108 20% After Submission of Soil Investigation Report G109 50% Pmt within 7 days from the date of Final Bill G110 60% Pmt within 7 days from the date of Final Bill G111 75% Pmt within 7 days from the date of Final Bill G112 80% Pmt within 7 days from the date of Final Bill G113 100% Pmt within 7 days from the date of Final Bill G114 50% Pmt within 15 days from the date of Final Bill G115 50% Pmt within 15 days from the date of Final Bill G116 75% Pmt within 15 days from the date of Final Bill
  • 49. Project Shield configuration Document Page 49 of 182 Check Incoterms SPRO MaterialsManagement Purchasing Vendor Master Check Incoterms Following Incoterms are maintained for GMR. Inco terms Description CFR Costs and freight CIF Costs, insurance & freight CIP Carriage and insurance paid to CPT Carriage paid to DAF Delivered at frontier DDP Delivered Duty Paid DDU Delivered Duty Unpaid DEQ Delivered ex quay (duty paid) DES Delivered ex ship EXW Ex Works FAS Free Alongside Ship FCA Free Carrier FH Free house FOB Free on board FOR Free On Railway UN Not Free Create Purchasing Groups ;Purchasing groups have been created as buyers in GMR. Following logic has been defined for numbering purchasing group. SPRO MaterialsManagement Purchasing Create Purchasing Groups Purchase group Description of pur group BH1 Badrinath PG 1
  • 50. Project Shield configuration Document Page 50 of 182 BH2 Badrinath PG 2 C10 CORPORATE - PURCHA C11 CORPORATE - FIN & C12 CORPORATE - HR & A C13 CORPORATE - FMS C20 CEO C30 CFO C40 JMD C50 MD C60 SECTOR HEAD CH1 Chennai PG 1 CH2 Chennai PG 2 CP1 GIDL Corporate F01 CS- Deptt Head F02 IT- Deptt Head F03 Civil- Deptt Head F04 Mech- Deptt Head F05 Elec- Deptt Head F06 E&C- Deptt Head F07 Chem- Deptt Head F08 F&A- Deptt Head F09 Est - Deptt Head F10 Hostel- Deptt Head F11 Rajam-Deptt Head
  • 51. Project Shield configuration Document Page 51 of 182 F12 BNG- Deptt Head F13 Delhi- Deptt Head F14 HYD- Deptt Head F15 UTT- Deptt Head F16 MNG- Deptt Head F17 Locn 7- Deptt Head F18 Locn 8- Deptt Head F19 Locn 9- Deptt Head F20 Locn 10- Deptt Hea F21 Locn 11- Deptt Hea F22 Locn 12- Deptt Hea F23 Principal F24 CAO F25 Director-CSW F26 Sector Head FMS GCCL Purchasing Gr FN1 Found Purch Grp 1 FN2 Found Purch Grp 2 G01 User-FMS-BNG G02 User-FMS-Hyd G03 User-FMS-Chn G04 User-FMS-MUM G05 User-FMS-DEL G06 Deptt Head- BNG
  • 52. Project Shield configuration Document Page 52 of 182 G07 Deptt Head- CHN G08 Deptt Head- HYD G09 Deptt Head- MUM G10 Deptt Head- DEL G11 FMS Head-Corporate G12 Sector Head/CEO GA1 GIDL Aviation GAC GACEPL GAP GMR Aviation Pvt. GJE GJEPL GPE GPEPL GPL GPPL GTA GTAEPL GTT GTTEPL GUE GUEPL H01 SUGAR-MECHANICAL H02 SUGAR-ELECTRICAL H03 SUGAR-INSTRUMENTAT H04 SUGAR-CIVIL H05 SUGAR-PROCESS H06 COGEN-MECHANICAL H07 COGEN-ELECTRICAL H08 COGEN-INSTRUMENTAT H09 COGEN-CIVIL
  • 53. Project Shield configuration Document Page 53 of 182 H10 COGEN-PROCESS H11 DISTILLERY-MECHANI H12 DISTILLERY-ELECTRI H13 DISTLERY-INSTRUMEN H14 DISTILLERY-CIVIL H15 DISTILLERY-PROCESS H16 CANE H17 COMMON-HR & ADMN H18 COMMON-FINANCE &AC H19 COMMON-IT H20 COMMON-STORES H21 COMMON-MATERIALS H22 SPECIAL PROJECTS- H23 EXPANSION WORKS-SU H24 SPECIAL PROJECTS-P H25 EXPANSION WORKS-PR H26 SPECIAL PROJECTS-C H27 EXPANSION WORKS-CO H28 SPECIAL PROJECTS-D H29 EXPANSION WORKS-DI H30 SUGAR H31 POWER H32 DISTILLERY H33 CANE
  • 54. Project Shield configuration Document Page 54 of 182 H34 PROCESS H35 FIN & ACCT H36 IT DEPT H37 HR & ADMN H38 MATERIALS H39 STORES H40 UNIT HEAD HL1 HYL-Sugar PG HL2 HYL-Cogen PG HL3 HYL-Distillery PG KM1 Kamalanga PG 1 KM2 Kamalanga PG 2 KM3 Kamalanga PG 3 M01 Mech Deptt Head M02 Elec Deptt Head M03 C&I Deptt Head M04 Civil Deptt Head M05 IT Deptt Head M06 Stores Head M07 Mtls Deptt Head M08 F&A Deptt Head M09 HR & Admn-Head M10 Oprn Deptt Head M11 Tech Ser. Dett Hea
  • 55. Project Shield configuration Document Page 55 of 182 M12 Trg Deptt Head M13 Env Deptt Head M14 Chem/Lab Deptt Hea M15 EHS Deptt Head M16 Maintt-Head M17 Admn Head M18 Operations Deptt H M19 EHS Head M20 Plant Mgr MN1 MNG PG 1 MN2 Mangalore PG 2 PG1 Engineer at site PG2 Project manager PG3 GMP PG4 GMC PG5 Contracts Departme PY1 Property Purchase PY2 Property Purchase R01 CPM-1 R02 CPM-2 R03 CPM-3 R04 SECT. HEAD-1 R05 SECT. HEAD-2 R06 SECT. HEAD-3
  • 56. Project Shield configuration Document Page 56 of 182 R07 SECT. HEAD-4 R08 SECT. HEAD-5 R09 SECT. HEAD-6 R10 SECT. HEAD-7 R11 SECT. HEAD-8 R12 SECT. HEAD-9 R13 SECT. HEAD-10 R14 CEO RX1 RAXA General RX2 RAXA Technical RX3 RAXA Training S01 SUGAR-MECHANICAL S02 SUGAR-ELECTRICAL S03 SUGAR-INSTRUMENTAT S04 SUGAR-CIVIL S05 SUGAR-PROCESS S06 COGEN-MECHANICAL S07 COGEN-ELECTRICAL S08 COGEN-INSTRUMENTAT S09 COGEN-CIVIL S10 COGEN-PROCESS S11 DISTILLERY-MECHANI S12 DISTILLERY-ELECTRI S13 DISTLERY-INSTRUMEN
  • 57. Project Shield configuration Document Page 57 of 182 S14 DISTILLERY-CIVIL S15 DISTILLERY-PROCESS S16 CANE S17 COMMON-HR & ADMN S18 COMMON-FINANCE &AC S19 COMMON-IT S20 COMMON-STORES S21 COMMON-MATERIALS S22 SPECIAL PROJECTS- S23 EXPANSION WORKS-SU S24 SPECIAL PROJ-PROCE S25 EXP. WORKS-PROCESS S26 SPECIAL PROJ-COGEN S27 EXP. WORKS-COGEN S28 SPECIAL PRO-DISTIL S29 EXP. WORKS-DISTIL S30 SUGAR S31 POWER S32 DISTILLERY S33 CANE S34 PROCESS S35 FIN & ACCT S36 IT DEPT S37 HR & ADMN
  • 58. Project Shield configuration Document Page 58 of 182 S38 MATERIALS S39 STORES S40 UNIT HEAD SK1 SKL-SGR PG SK2 SKL-Cogen PG SK3 SKL-Distillery PG T01 Mechanical T02 Electrical T03 C&I T04 Civil T05 IT T06 Materials T07 F&A T08 HR & Admn T09 Operations T10 Maintt-Head T11 Admn Head-GMR T12 Operations-GMR T13 Plant Mgr-GMR T30 Mechanical T31 Electrical T32 C&I T33 Planning T34 Materials
  • 59. Project Shield configuration Document Page 59 of 182 T35 F&A - O&M T36 Operations- O&M T37 Maintt-Head-O&M T38 Admn-Head- O&M T39 Oprns-Head-O&M T40 Plant Mgr-O&M V01 Mechanical Head V02 Electrical Head V03 C&I Head V04 Civil Head V05 IT Head V06 Materials Head V07 F&A Head V08 HR & Admn Head V09 Stores Head V10 Maintt-Head V11 Admn Head-GMR V12 Operations-GMR V13 Plant Mgr-GMR V30 Mechanical V31 Electrical V32 C&I V33 Civil V34 F&A - O&M
  • 60. Project Shield configuration Document Page 60 of 182 V35 Operations- O&M V36 Maintt-Head-O&M V37 Admn-Head- O&M V38 Oprns-Head-O&M V39 Plant Mgr-O&M VM1 Vemagiri PG 1 VM2 Vemagiri PG 2 X01 Asset Head X02 Department Heads X03 Users Y01 Technical-VP Y02 General-CSO Purchase Info Record SPRO MaterialsManagement Purchasing Purchasing Info Record Define Number Ranges Quota Arrangement SPRO MaterialsManagement Purchasing Quota Arrangement Define Number Ranges 0000000001 89999999990 SPRO MaterialsManagement Purchasing Quota Arrangement Define Quota Arrangement Usage
  • 61. Project Shield configuration Document Page 61 of 182 RFQ/Quotation SPRO MaterialsManagement Purchasing RFQ/Quotation Define Document Types SPRO MaterialsManagement Purchasing RFQ/Quotation number ranges
  • 62. Project Shield configuration Document Page 62 of 182 Purchase Requisition: SPRO MaterialsManagement Purchasing Purchase Requisition Define Document Types Define Document Types Following document types defined for GMR Type Description No int Int no Range PIMP Import Pur.Req 10 5 PIND Domestic Pur.Req 10 3 PMMS Maint of Mat & Servi 10 7 PSER Service Pur.Req 10 4 PSTO STO Pur.Req 10 6 SPRO MaterialsManagement Purchasing Purchase Requisition Define Document Types Define Number Ranges. 01 0010000000 0019999999 02 0090000000 0099999999 03 1000000000 1999999999 04 2000000000 2999999999 05 3000000000 3999999999 06 4000000000 4999999999 07 5000000000 5999999999 Release Procedure for Purchasing Requisition Path: SPRO MaterialsManagement Purchasing Purchase Requisition Release Procedure Procedure with Classification Edit Characteristics , class ,
  • 63. Project Shield configuration Document Page 63 of 182 Edit Characteristic:In this step, you create characteristics for a release procedure for purchase Requisition(PR) Following characteristic are created for a PR- release PR_DOCTYPE - Purchase Requisition Document 00.00.0000 CHAR PR_PLANT - Plant 00.00.0000 CHAR PR_TOTALVALUE - Total value of requisition for 00.00.0000 CURR Edit Class: In this step, you create classes for a release procedure for purchase orders (POs). Following class are created for PR- release PR_REL_CLASS EN 032 REL_CLASSS Release group Create a release group for your release procedure and assign it to a class. In the process, you assign release conditions to the release procedure.Following are setting for GMR Group REL.GRP REL.OBJ CLASS DESCRIPTION N1 1 REL_CLASS PR_REL_CLASS N2 1 REL_CLASS PR_REL_CLASS Release Code Group Code Description N1 1 USER DEPARTMENT N1 2 USER DEPT HEAD N1 3 UNIT HEAD
  • 64. Project Shield configuration Document Page 64 of 182 N2 1 USER N2 2 USER DEPT HEAD N2 3 PLANT HEAD N2 4 ASSET HEAD Release indicators : A release indicator shows the release status of a PR Release id Description 2 RFQ/purchase order Release strategies: Create a release strategy for your release group and assign your release codes accordingly. Group Code Value N1 P1 1.00 - 100000.00 INR N2 P2 >= 100001.00 INR Purchase Order: Define Document Types: SPRO Materials Management Purchasing Purchase order Define Document Types Following Documents Defined for the Pos. Type Description ItInt IntNR ExtNR FldSl GCAP Budgeted Cap Pur.Ord 10 50 NBF GDOM Domestic Pur.Order 10 45 NBF GEME Emergency pur.order 10 49 NBF GIMP Import Pur.Order 10 46 NBF GSER Service Pur.Order 10 48 NBF GSTO Stock Transfer PO 10 47 UBF
  • 65. Project Shield configuration Document Page 65 of 182 ZCAP Non Budg.Cap.Pur.ord 10 51 NBF Release Procedure for Purchase Orders SPRO MaterialsManagement Purchasing Purchase order Release Procedure for Purchase Orders Edit Characteristics In this section, you set up a release procedure for purchase orders(POs).To set up the release procedure, you must make a series of settings in Customizing. This section provides you with an overview of the necessary activities.You must perform the following steps: 1. Create characteristics : PO_DOCTYPE Order Type (Purchasing) 00.00.0000 CHAR PO_PLANT PO_Plant 00.00.0000 CHAR PO_PURORG Purchasing Organization 00.00.0000 CHAR PO_VALUE Total net order value 00.00.0000 CURR SPRO MaterialsManagement Purchasing Purchase order Release Procedure for Purchase Orders classes PO_REL_CLASS EN 032 PO_REL_CLASS SPRO MaterialsManagement Purchasing Purchase order Release Procedure for Purchase Orders Release Strategies 2. Set up release procedure Release Groups Release Codes Release indicator Release Strategies Workflow a) Create release group A1 2 PO_REL_CLASS Release Agro B1 2 PO_REL_CLASS Release Energy C1 2 PO_REL_CLASS Release Raxa D1 2 PO_REL_CLASS Release Fms
  • 66. Project Shield configuration Document Page 66 of 182 E1 2 PO_REL_CLASS Release Property F1 2 PO_REL_CLASS Release Agro Corp. H1 2 PO_REL_CLASS Release Roads b) Release Code Here you create the release codes you need for your release strategy and assign the codes to your release group. Following are setting for GMR Group Agro Release code A1 01 Procurement Head A1 02 Department Head A1 03 Unit Head A1 04 Chief Executive Off. A1 05 Joint Managing Dir. A1 06 Managing Dir. A1 07 Sector Head A1 S1 Shared Services Energy Release code B1 11 Procurement Head B1 12 Department Head B1 13 Shared ser/Finance B1 14 Plant Manager B1 15 Head Asset Mgmt B1 16 Chief Executive Off. B1 17 Sector Head B1 H1 Hpe/Hbm/Abm Raxa Release code
  • 67. Project Shield configuration Document Page 67 of 182 C1 21 Procurement Head C1 22 Na C1 23 Shared ser/Finance C1 24 Chief Security Off. C1 25 Executive Director C1 26 Managing Dir. C1 27 Sector Head C1 V1 Vice President FMS Release Code D1 31 Procurement Head D1 32 Department Head D1 33 Shared ser/Finance D1 34 Location Head D1 35 Head Fms D1 36 Sector Head Property Release Code E1 41 Gen Manager Projects E1 42 Gen Manager Contr E1 43 Assistant Vice Pres. E1 44 Chief Financial Off. E1 45 Chief Operation Off. E1 46 Sector Head E1 47 Chief Executive Off. Agro Corporation Release code
  • 68. Project Shield configuration Document Page 68 of 182 F1 51 Department Head F1 52 Chief Financial Off. F1 53 Chief Executive Off. F1 54 Joint Managing Dir. F1 55 Managing Dir. F1 56 Sector Head Roads Release code H1 61 Procurement Head H1 62 Sectional Head H1 63 Chief Executive Off. H1 64 Sector Head H1 P1 Project Manager Site C) Create release indicator :-- A release indicator shows the release status of a PO. R 6 0.0 Released X 0.0 Blocked D) Release strategies Create a release strategy for your release group and assign your release codes accordingly. Agro Release Strategy A1 01 AGRO PO GCAP 1-10L GCAP 1 – 1000000 A1 02 AGRO PO GCAP 10L-1CR GCAP 1000000-000000 A1 03 AGRO PO GCAP >1CR GCAP >10000000 A1 04 AGRO PO ZCAP 1 - 10L ZCAP 1-1000000 A1 05 AGRO PO ZCAP >10L ZCAP >1000000
  • 69. Project Shield configuration Document Page 69 of 182 A1 A6 AGRO PO GEME 1K-20K GEME 1000-20000 A1 A7 AGRO PO GEME 20K-1L GEME 20000 - 100000 A1 A8 AGRO PO GEME 1L-3L GEME 100000-300000 A1 A9 AGRO PO GEME >3L GEME >300000 Release Stratergy for Energy B1 11 ENGY GCAP 1 - 25L GCAP 1 - 2500000 B1 12 ENGY GCAP 25L -1CR GCAP 2500000 - 10000000 B1 13 ENGY GCAP 1CR - 5CR GCAP 1000000 - 50000000 B1 14 ENGY GCAP > 5CR GCAP >50000000 B1 15 ENGY ZCAP 1 - 50K ZCAP 1 - 50000 B1 16 ENGY ZCAP 50K - 10L ZCAP 50000 - 1000000 B1 17 ENGY ZCAP > 10 L ZCAP >1000000 B1 B1 ENGY PO 1 - 2L GDOM 1 - 200000 B1 B2 ENGY PO 2L - 25 L GDOM 200000 - 2500000 B1 B3 ENGY PO > 25L GDOM >2500000 B1 B4 ENGY PO GEME 1- 50K GEME 1 - 50000 B1 B5 ENGY PO GEME 50K-5L GEME 50000 - 500000 B1 B6 ENGY PO GEME >5L GEME >5000000 C1 21 RAXA GCAP 1 - 20 L GCAP 1 - 2000000 A1 A1 AGRO PO 1 - 1K GDOM 1-1000 A1 A2 AGRO PO 1K - 10L GDOM 1000-1000000 A1 A3 AGRO PO 10L - 15L GDOM 1000000-1500000 A1 A4 AGRO PO 15L - 25L GDOM 1500000-2500000 A1 A5 AGRO PO >25L GDOM >2500000
  • 70. Project Shield configuration Document Page 70 of 182 C1 22 RAXA GCAP 20L - 25L GCAP 2000000 - 2500000 C1 23 RAXA GCAP >25 L GCAP >2500000 C1 24 RAXA ZCAP 1 - 6L ZCAP 1 - 600000 C1 25 RAXA ZCAP 6L -25 L ZCAP 600000 -2500000 C1 26 RAXA ZCAP > 25L ZCAP >2500000 C1 27 RAXA PO GEME >=1 GEME >=1 C1 C1 RAXA PO GD GI 1- 5K GDOM 1 - 5000 C1 C2 RAXA PO G DGI 5K-20L GDOM 5000 -2000000 C1 C3 RAXA PO GD GI20L-25L GDOM 200000 - 2500000 C1 C4 RAXA PO GD GI >25L GDOM >25000000 C1 C5 RAXA PO GSER >=1 GSER >=1 Release Procedure for FMS D1 31 FMS GCAP 1 - 2L GCAP 1 - 200000 D1 32 FMS GCAP >2L GCAP >200000 D1 33 FMS ZCAP 1 - 50K ZCAP 1 - 50000 D1 34 FMS ZCAP 50K - 10L ZCAP 50000 - 1000000 D1 35 FMS ZCAP >10L ZCAP >1000000 D1 D1 FMS PO 1 - 10 L GDOM 1 - 1000000 D1 D2 FMS PO > 10 L GDOM >1000000 D1 D3 FMS GEME 1- 5K GEME 1 - 5000 D1 D4 FMS GEME 1 - 25K GEME 5000 - 25000 D1 D5 FMS GEME >25K GEME >25000 Release Procedure for Properties
  • 71. Project Shield configuration Document Page 71 of 182 E1 41 PROP GCAP 1 - 2L GCAP 1 - 200000 E1 42 PROP GCAP 2L - 25L GCAP 200000 - 2500000 E1 43 PROP GCAP 25L - 1CR GCAP 2500000 - 10000000 E1 44 PROP GCAP >1 CR GCAP >10000000 E1 45 PROP ZCAP 1 - 10L ZCAP 1 - 1000000 E1 46 PROP ZCAP 10L-25L ZCAP 100000 - 2500000 E1 47 PROP ZCAP 25L - 1CR ZCAP 2500000 - 10000000 E1 48 PROP ZCAP >1CR ZCAP >10000000 E1 E1 PROP PO 1 - 1L GDOM 1 - 100000 E1 E2 PROP PO 1L - 10L GDOM 100000 -1000000 E1 E3 PROP PO 10 L - 25L GDOM 1000000 - 2500000 E1 E4 PROP PO 25L - 50 L GDOM 2500000 - 5000000 E1 E5 PROP PO > 50L GDOM >5000000 E1 E6 PROP GEME 1 - 50K GEME 1 - 50000 E1 E7 PROP GEME 50K-5L GEME 50000 - 500000 E1 E8 PROP GEME > 5L GEME >500000 Release Stratergy for Agro Corporation F1 F1 AG CORP GCAP 1 -1L GCAP 1 - 100000 F1 F2 AG CORP GCAP 1L-25L GCAP 100000 – 2500000 F1 F3 AG CORP GCAP 25L -CR GCAP 2500000 - 10000000 F1 F4 AG CORP GCAP >1CR GCAP >10000000 F1 F5 AG CORP ZCAP 1- 10L ZCAP 1 - 1000000 F1 F6 AG CORP ZCAP >25L ZCAP >25000000 F1 F7 AG CORP PO 1 -10K GDOM 1 - 10000
  • 72. Project Shield configuration Document Page 72 of 182 F1 F8 AG CORP PO 10K-10L GDOM 10000 - 1000000 F1 F9 AG CORP PO 10L-15L GDOM 100000 – 1500000 F1 FA AG CORP PO 15L-25L GDOM 1500000 – 2500000 F1 FB AG CORP PO >25L GDOM >2500000 F1 FC AG CORP GEME 1 - 1L GEME 1 - 100000 F1 FD AG CORP GEME >1L GEME >100000 Release Stratergy for Road Corporation; H1 H1 ROADS PO 1- 25L GDOM 1 – 2500000 H1 H2 ROADS PO 25L - 100L GDOM 2500000 – 1000000000 H1 H3 ROADS PO >100L GDOM >1000000000 H1 H4 ROADS PO GEME 1-10L GEME 1 - 1000000 H1 H5 ROADS PO GEME>10L GEME >1000000 H1 H6 ROADS GCAP 1 - 25L GCAP 1 - 2500000 H1 H7 ROADS GCAP 25L -1CR GCAP 2500000 - 10000000 H1 H8 ROADS GCAP >1CR GCAP >10000000 H1 H9 ROADS ZCAP 1 - 10L ZCAP 1 - 1000000 H1 HA ROADS ZCAP >10L ZCAP >1000000 SPRO Materials Management Purchasing Purchase order Set Tolerance Limits for Price Variance
  • 73. Project Shield configuration Document Page 73 of 182 SPRO Materials Management Purchasing Purchase order Texts for Purchase Orders Define Text Types for Header Texts Stock Transport Setup SPRO Materials Management Purchasing Purchase order Set up Stock Transport Order Define Shipping Data for Plants With this data, the system determines the shipping data for the material to be transferred (e.g. the shipping point). Select the required Plant and Press F8
  • 74. Project Shield configuration Document Page 74 of 182 Create Checking Rule: SPRO Materials Management Purchasing Purchase order Set up Stock Transport Order Create Checking Rule In this step, you create rules for the availability check in the case of stock transport orders. This check enables you to find out whether the quantity requested is available in the supplying plant, for example, in the case of materials that are to be transferred over longer distances from one site to another. SPRO Materials Management Purchasing Purchase order Set up Stock Transport Order Define Checking Rule.
  • 75. Project Shield configuration Document Page 75 of 182 SPRO Materials Management Purchasing Purchase order Set up Stock Transport Order Assign Delivery Type and Checking Rule Returns to Vendor SPRO Materials Management Purchasing Purchase order Set up Stock Transport Order Returns Order Returns to Vendor
  • 76. Project Shield configuration Document Page 76 of 182 Returns Order;- In this step, you define shipping-specific data for the returns order. You make settings for the required return delivery type for • purchasing document category F (purchase order), • purchasing document type o NB - standard purchase order o UB - stock transport order • the supplying plant Contract Path: SPRO Materials Management Purchasing Contract Number range 41 4100000000 4199999999 44 4400000000 4499999999 45 4500000000 4599999999 46 4600000000 4699999999 47 4700000000 4799999999 48 4800000000 4899999999 49 4900000000 4999999999 50 5000000000 5099999999 51 5100000000 5199999999 52 5200000000 5299999999
  • 77. Project Shield configuration Document Page 77 of 182 SPRO Materials Management Purchasing Contract Define Document Types Type Description Itm int No range int Updategrp Fieldsel GAGH Acc& guesth contract 10 54 SAP WKK GCLK Con.& lgl contract 10 55 SAP WKK GCMK GMR Qty Contract 10 56 SAP MKK GCWK GMR Value Contract 10 57 SAP WKK GITK IT.Related contract 10 58 SAP WKK GLTC Long term contracts 10 59 SAP WKK GOMK Office main.Contract 10 60 SAP WKK GPMK Hiring of Plnt & m/c 10 61 SAP WKK GPRK Project Related Cont 10 62 SAP WKK Release Procedure for Contract: Path: SPRO Materials Management Purchasing Contract Release Procedure for Contracts Edit Characteristic: In this step, you create characteristics for a release procedure for Contract Following characteristic are created for a contract release PO_DOCTYPE PO_PLANT PO_VALUE PO_PURORG Edit Class :In this step, you create classes for a release procedure for Contract Following class are created for Contract release REL_CLASS
  • 78. Project Shield configuration Document Page 78 of 182 Release strategies Create a release strategy for your release group and assign your release codes accordingly. Contract Release Stratergy Agro .A1 AA AG CONT GCMK,WK 1-1K GCMK 1 -1000 A1 AB AGRO CONT 1K - 10L GCMK 1000-1000000 A1 AC AGRO CONT 10L - 15L GCMK 1000000-1500000 A1 AD AGRO CONT 15L - 25L GCMK 1500000-2500000 A1 AE AGRO CONT >25L GCMK >2500000 A1 AF AGRO CONT GITK 1- 1 GITK 1-1000000 A1 AG AGROCONT GITK10L-15L GITK 100000-1500000 A1 AH AGROCONT GITK15L-25L GITK 1500000-2500000 A1 AI AGRO CONT GITK >25L GITK >2500000 A1 AJ AGRO CONT GCLK 1-1L GCLK 1 - 100000 A1 AK AGRO CONT GCLK 1L-5L GCLK 100000 - 500000 A1 AL AGRO CONT GCLK >5L GCLK >500000 A1 AM AGRO CONT GLTC 1 -1K GLTC 1 - 1000 A1 AN AGRO CONT GLTC1K-10L GLTC 1000 - 1000000 A1 AO AGROCONTGLTC10L-15L GLTC 1000000 - 1500000 A1 AP AGROCONTGLTC15L-25L GLTC 1500000 - 2500000 A1 AQ AGRO CONT GLTC >25L GLTC >2500000 A1 AR AGRO CONT GAGH 1-5K GAGH 1-5000 A1 AS AGROCONT GAGH5K-25K GAGH 5000-25000 A1 AT AGRO CONT GAGH >25K GAGH >25000 Contract Release Stratergy Energy B1 B8 ENGY CONT 1 - 2L GCMK 1 - 200000
  • 79. Project Shield configuration Document Page 79 of 182 B1 B9 ENGY CONT >2L GCMK >200000 B1 BA ENGY CONT GITK 1-1L GITK 1 - 100000 B1 BB ENGY CONT GITK >1L GITK >100000 B1 BC ENGY CONT GCLK 1-50K GCLK 1 - 50000 B1 BD ENGY CONT GCLK50K-1L GCLK 50000 - 100000 B1 BE ENGY CONT GCLK >1L GCLK >100000 B1 BF ENGY CONT GLTC >1 GLTC >1 B1 BG ENGY CONT GAGH >1 GAGH >1 B1 BH ENGY CONT GOMK 1 -2L GOMK 1 - 200000 B1 BI ENGY CONT GOMK 2L-5L GOMK 200000 - 500000 B1 BJ ENGY CONT GOMK >5L GOMK >500000 Contract Release Stratergy Raxa C1 C6 RAXA CONT 1 - 5K GCMK 1 - 5000 C1 C7 RAXA CONT >5K GCMK >5000 Contract Release stratergy FMS 1 D6 FMS CONT 1 - 2L GCMK 1 - 200000 D1 D7 FMS CONT > 2L GCMK >200000 D1 D8 FMS CONT GITK 1 - 1L GITK 1 - 100000 D1 D9 FMS CONT GITK >1L GITK >100000 D1 DA FMS CONT GOMK 1 - 2L GOMK 1 - 200000 D1 DB FMS CONT GOMK 2L-10L GOMK 200000 - 1000000 D1 DC FMS CONT GOMK >10L GOMK >1000000 D1 DD FMS CONT GCLK 1-50K GCLK 1 - 50000
  • 80. Project Shield configuration Document Page 80 of 182 D1 DE FMS CONT GCLK 50K-1L GCLK 50000 - 100000 D1 DF FMS CONT GCLK 1L-25L GCLK 100000 - 2500000 D1 DG FMS CONT GLTC >=1 GLTC >=1 D1 DH FMS CONT GAGH 1- 12L GAGH 1 - 1200000 Contract Release Procedure for Properties E1 E9 PROP CONT 1 - 1L GCMK 1 - 100000 E1 EA PROP CONT 1L - 10L GCMK 100000 - 1000000 E1 EB PROP CONT 10L - 25L GCMK 1000000 - 2500000 E1 EC PROP CONT 25L-50L GCMK 2500000 - 5000000 E1 ED PROP CONT >50L GCMK >5000000 E1 EE PROP CONT GLTC 1-1L GLTC 1 - 100000 E1 EF PROP CONT GLTC1L-10L GLTC 10000 - 1000000 E1 EG PROPCON GLTC10L-25L GLTC 1000000 - 2500000 E1 EH PROPCON GLTC25L-50L GLTC 2500000 - 5000000 E1 EI PROPCONT GLTC >50L GLTC >5000000 E1 EJ PROPCONT GAGH >=1 GAGH >=1 Contract Release Procedure for Agro Corp F1 FE AG CORP CONT 1-10K GCMK 1 - 10000 F1 FF AG CORP CONT 10K-10L GCMK 10000 - 1000000 F1 FG AG CORP CONT 10L-15L GCMK 1000000 - 1500000 F1 FH AG CORP CONT15 L-25L GCMK 1500000 - 2500000 F1 FI AG CORP GITK 1 - 1L GITK 1 – 100000 F1 FJ AG CORP GITK 1L - 3L GITK 100000 – 3000000 F1 FK AG CORP GITK 3L - 5L GITK 3000000 – 5000000
  • 81. Project Shield configuration Document Page 81 of 182 F1 FL AG CORP GITK >5L GITK >500000 F1 FM AG CORP GCLK 1 -1L GCLK 1 – 100000 F1 FN AG CORP GCLK 1L-2L GCLK 100000 – 200000 F1 FO AG CORP GCLK 2L-5L GCLK 200000 – 5000000 F1 FP AG CORP GCLK >5L GCLK >500000 F1 FS AG CORP GLTC 1 -10K GLTC 1 - 10000 F1 FT AG CORP GLTC 10K-10L GLTC 10000 - 1000000 F1 FU AG CORP GLTC 10L-15L GLTC 1000000 - 1500000 F1 FV AG CORP GLTC 15L-25L GLTC 1500000 - 2500000 F1 FW AG CORP GLTC >25L GLTC >2500000 F1 FX AG CORP GAGH 1 - 5K GAGH 1 - 5000 F1 FY AG CORP GAGH >5K GAGH >50000 Contract Release Roads H1 HB ROADS CONT 1 - 25L GCMK 1 – 2500000 H1 HC ROADS CONT 25L-1CR GCMK 2500000 – 1000000 H1 HD ROADS CONT >1CR GCMK >10000000 H1 HE ROADS GOMK 1- 10K GOMK 1 - 10000 H1 HF ROADS GOMK 10K -50K GOMK 10000 - 50000 H1 HG ROADS GOMK 50K-5L GOMK 50000 - 500000 H1 HH ROADS GOMK >5L GOMK >500000 H1 HI ROADS GCLK 1 - 20K GCLK 1 - 20000 H1 HJ ROADS GCLK 20K - 2L GCLK 20000 - 200000 H1 HK ROADS GCLK 2L - 15L GCLK 200000 - 1500000
  • 82. Project Shield configuration Document Page 82 of 182 H1 HL ROADS GCLK >15L GCLK >1500000 H1 HM ROADS GITK 1 -5L GITK 1 – 500000 H1 HN ROADS GITK 5L - 1CR GITK 500000 – 10000000 H1 HO ROADS GITK >1CR GITK >10000000 H1 HP ROADS GPRK 1 - 25L GPRK 1 – 2500000 H1 HQ ROADS GPRK 25 L -1CR GPRK 2500000 – 10000000 H1 HR ROADS GPRK >1CR GPRK >10000000 SCHEDULING AGREEMENT SPRO Materials Management Purchasing Scheduling Agreement Define Document Types SPRO Materials Management Purchasing Scheduling Agreement Define Number Ranges
  • 83. Project Shield configuration Document Page 83 of 182 CONDITIONS Define Price Determination Process Path: SPRO Materials Management Purchasing Conditions Define Price Determination Process Define Access Sequences Define Access Sequences In this step you define access sequences. An access sequence is a search strategy with the aid of which the SAP System searches for valid condition records for a condition type. AS Description Description 0002 Gross Price Access sequence relevant for pricing WBTC Trading Contract (WBTC) Access sequence relevant for pricing WB2B Trading Contract (WB2B) Access sequence relevant for pricing WBTC Trading Contract (WBTC) Access sequence relevant for pricing WTC1 Trading Contract (WBC1) Access sequence relevant for pricing Define Condition Types Path: SPRO Materials Management Purchasing Conditions Define Price Determination Process Define Condition Types.
  • 84. Project Shield configuration Document Page 84 of 182 The condition types are used to represent pricing elements such as prices, discounts, surcharges, taxes, or delivery costs in the SAP System. These are stored in the system in condition records. Following condition types are define for GMR which can subsequently be used in GMR Pricing Procedure.
  • 86. Project Shield configuration Document Page 86 of 182 Define Calculation Schema In the MM area, a calculation schema - a framework of steps used to calculate or determine something - is used among other things to calculate costs, prices, period-end rebates, and taxes. Path: SPRO Materials Management Purchasing Conditions Define Price Determination Process Define Calculation Schema. Procedure Description GMRDOM GMR Domestic Pricing Procedure GMRIMP GMR Import Pricing Procedure GMR Local pricing procedure as follows. Ste p Cnt r CTyp Description Fro m To Man . Req t Prin t SubT o Sta t AltCT y AltCB V ActK y Accrl s 1 1 PB00 Gross Price X 9 1 2 PBXX Gross Price 5 X 9 5 GDC1 Discount(Perct) 1 7 GDC2 Discount/Quantity 1 9 GDC3 Discount (Value) 1 11 GPK1 Pack & Forwa(Perct) 1 9 GP1 GP1 13 GPK2 Pack & Forwa(Value) 1 9 GP1 GP1
  • 87. Project Shield configuration Document Page 87 of 182 15 GCH1 Other Charges(Perct) 1 GO1 GO1 17 GCH2 Other Charge (Value) 1 GO1 GO1 19 GCH3 Other Charge/Qty 1 GO1 GO1 20 GCH4 Surcharge% 1 21 GCH5 Surcharge value 1 25 Sub Tot 1(Price - Dis + P&F ) 1 21 X X 28 JEXC IN Manual Excise 5 X 30 ZADC ADC in pricing 2 X 37 Sub Tot 2(Net Price + ED) 25 36 X 45 JEXS Taxes on the PO X X 50 Sub Tot 3 (Net Price +ED+Tax) 37 45 X 53 GENT Entry Tax (Perct) 50 X 56 JOCM IN Octroi 50 X 58 GIN1 Insurence (Perct) 1 X GN1 GN1 60 GIN2 Insurence (Value) 1 X GN1 GN1 62 GDOC Document Charg(Perct 1 X GC1 GC1 64 GDO1 Document Char(Value) 1 X GC1 GC1 66 GLD1 Loding & Unlod Ch(Pe 1 X GL1 GL1 68 GLD2 Loding & Unlod Ch(Va 1 X GL1 GL1 70 GLD3 Loding & Unlod Ch(Qt 1 X GL1 GL1 72 GHD1 Hand Charges(Perct) 1 X GH1 GH1 74 GHD2 Hand Char(Value) 1 X GH1 GH1 76 GHD3 Hand Char(Qty) 1 X GH1 GH1 78 GFR1 Freight Charg(Perct) 1 X FR1 FR1 80 GFR2 Freight Charg(Value) 1 X FR1 FR1 82 GFR3 Freight Charg(Qty) 1 X FR1 FR1 84 GDR1 Demurrage Cha(Perct) 78 82 X GD1 GD1 86 GDR2 Demurrage Cha Value 78 82 X GD1 GD1
  • 88. Project Shield configuration Document Page 88 of 182 88 GDR3 Demurrage Char Qty 78 82 X GD1 GD1 90 GIC1 Insp.Charges(Perct) 1 X GI1 GI1 91 GIC2 Insp.Charges(Value) 1 X GI1 GI1 93 GBC1 Brokerage Cha(Perct) 1 X GB1 GB1 95 GBC2 Brokerage Cha(Value) 1 X GB1 GB1 97 GBC3 Brokerage Char(Qty) 1 X GB1 GB1 99 Sub Tot 4(Other Charges) 53 97 X 100 Copy of Sub Tot 3 50 X 101 Total PO Cost 99 10 0 S X 103 NAVS Non-Deductible Tax 37 X 104 SKTO Cash Discount 37 17 X 110 GRW R Statistical Value 8 C X GMR Import Pricing procedure as Follows. Step Cou Cond Type Description From To Print SubTot Reqmt Calc Bas ty Acck Accrls 1 1 PB00 Gross Price 0 0 X 9 0 0 0 1 2 PBXX Gross Price 0 0 X 9 5 0 0 5 0 GDC1 Discount(Perct) 1 0 0 0 0 7 0 GDC2 Discount/Quantity 1 0 0 0 0 9 0 GDC3 Discount (Value) 1 0 0 0 0 11 0 GPK1 Pack & Forwa(Perct) 1 9 0 0 0 GP1 GP1 13 0 GPK2 Pack & Forwa(Value) 1 9 0 0 0 GP1 GP1 15 0 GCH1 Other Charges(Perct) 1 0 0 0 0 GO1 GO1 17 0 GCH2 Other Charge (Value) 1 0 0 0 0 GO1 GO1 19 0 GCH3 Other Charge/Qty 1 0 0 0 0 GO1 GO1
  • 89. Project Shield configuration Document Page 89 of 182 25 0 Sub Tot1(After Discount) 1 19 0 0 0 30 0 GSC1 Shipment Charges % 25 0 X 0 0 0 GS1 GS1 32 0 GSC2 Shipment Chg (Value) 25 0 X 0 0 0 GS1 GS1 34 0 GSC3 Shipment Chg (Qty) 25 0 X 0 0 0 GS1 GS1 40 0 GIN1 Insurence (Perct) 25 0 X 0 0 0 GN1 GN1 42 0 GIN2 Insurence (Value) 25 0 X 0 0 0 GN1 GN1 43 0 GHC1 Handling Charges % 25 0 0 0 0 GH1 GH1 45 0 Sub-Tot 2 (Ship + Insurence) 25 43 0 0 0 50 0 JBCD Basic Custom Duty % 45 0 0 0 0 FR3 FR3 52 0 JSCD Special Custom Duty 45 50 0 0 0 FR3 FR3 58 0 JCV1 IN CVD 45 52 0 0 0 FR3 FR3 61 0 JECV ECess on CVD 58 0 0 0 0 FR3 FR3 64 0 J1CV SHECess on CVD 58 0 0 0 0 FR3 FR3 73 0 JECD ECess on all Duties% 50 64 0 0 0 FR3 FR3 76 0 JEC1 SECess on all Duty% 50 64 0 0 0 FR3 FR3 80 0 Sub Tot3(As.Value+Custom Duty) 45 76 0 0 0 84 0 JADC Add Duty Cust(ADC)% 80 0 0 0 0 FR3 FR3 86 0 SubTot 4(Asse Val+Duties) 80 84 0 0 0 88 0 GENT Entry Tax (Perct) 86 0 0 0 0 91 0 GDOC Document Charg(Perct 1 0 0 0 0 GC1 GC1 92 0 GDO1 Document Char(Value) 1 0 0 0 0 GC1 GC1 94 0 GLD1 Loding & Unlod Ch(Pe 1 0 0 0 0 GL1 GL1 96 0 GLD2 Loding & Unlod Ch(Va 1 0 0 0 0 GL1 GL1 98 0 GLD3 Loding & Unlod Ch(Qt 1 0 0 0 0 GL1 GL1
  • 90. Project Shield configuration Document Page 90 of 182 100 0 GHD1 Hand Charges(Perct) 1 0 0 0 0 GH1 GH1 102 0 GHD2 Hand Char(Value) 1 0 0 0 0 GH1 GH1 104 0 GHD3 Hand Char(Qty) 1 0 0 0 0 GH1 GH1 106 0 GFR1 Freight Charg(Perct) 1 0 0 0 0 FR1 FR1 108 0 GFR2 Freight Charg(Value) 1 0 0 0 0 FR1 FR1 110 0 GFR3 Freight Charg(Qty) 1 0 0 0 0 FR1 FR1 112 0 GDR1 Demurrage Cha(Perct) 106 110 0 0 0 GD1 GD1 114 0 GDR2 Demurrage Cha Value 106 110 0 0 0 GD1 GD1 116 0 GDR3 Demurrage Char Qty 106 110 0 0 0 GD1 GD1 118 0 GIC1 Insp.Charges(Perct) 1 0 0 0 0 GI1 GI1 120 0 GIC2 Insp.Charges(Value) 1 0 0 0 0 GI1 GI1 122 0 GBC1 Brokerage Cha(Perct) 1 0 0 0 0 GB1 GB1 124 0 GBC2 Brokerage Cha(Value) 1 0 0 0 0 GB1 GB1 126 0 GBC3 Brokerage Char(Qty) 1 0 0 0 0 GB1 GB1 129 0 Sub-Tot 5(Other Charges) 88 126 0 0 0 132 0 Copy of Sub-Tot 4 86 0 0 0 0 135 0 Total Landing Cost 129 132 0 0 0 160 0 SKTO Cash Discount 0 0 17 0 0 165 0 Actual price 0 0 S 0 0 0 170 0 GRWR Statistical Value 0 0 X C 8 0 0 Define Schema Group :These allow you to group together certain purchasing organizations that use the same calculation schema. You can also use them to group together vendors for whom the same calculation schema is valid. Path: SPRO Materials Management Purchasing Conditions Define Price Determination Process Define Schema Group Schema Groups: Vendor
  • 91. Project Shield configuration Document Page 91 of 182 Schema Groups for Purchasing Organizations Assignment of Schema Group to Purchasing Organization Schema Groups: Vendor Sch.grp.vendor Desciption DS Domestic Schema Vendor IS Import Schema Vendor Schema Groups for Purchasing Organizations GMR Schema Group for Purchasing Organization PurGr Sc Description G001 GMR Schema Pur Org Assign Schema Group to Purchasing Organisation POrg Description Pur Sch Gr 2000 Energy Pur Org G001 2101 Pur Org for HHI G001 4000 Agro Pur org G001 5000 Property Pur Org G001 6600 GCCL Pur Org G001 8000 Raxa Pur Org G001 8100 Aviation Pur org G001 8600 Foundation Pur Org G001 Define Schema Determination: In this step we define for various combination of Purchasing Schema Group and Vendor Schema Group which pricing procedure is applicable. Following is GMR settings for various combinations. Path: SPRO Materials Management Purchasing Conditions Define Price Determination Process Define Schema Determination Determine Calculation Schema for Standard Purchase Orders
  • 92. Project Shield configuration Document Page 92 of 182 Pur Sch Grp Vend Sch Grp Price rocedure Description G001 DS GMRDOM GMR Domestic Pricing Procedure G001 IS GMRIMP GMR Import Pricing Procedure Determine Schema for Stock Transport Orders G001 GSTO GSTPP1 GMR Stock Transfer Pricing Path: SPRO Materials Management Purchasing Conditions Define Price Determination Process Define Transaction/Event Keys Trans./Event Key; - To enable the system to find the relevant account for provisions (for accrued delivery costs or miscellaneous provisions, for example), you must assign a transaction/event (internal processing) key to each condition type that is relevant to provisions in the step Define Calculation Schema.
  • 93. Project Shield configuration Document Page 93 of 182 Path: SPRO Materials Management Purchasing Account Assignment Maintain Account Assignment Categories
  • 94. Project Shield configuration Document Page 94 of 182 Path: SPRO Materials Management Purchasing Define Default Values for Document Type
  • 95. Project Shield configuration Document Page 95 of 182 Version Management;;- Set Up Version Management for External Purchasing Documents: In this step, you set up the version management facility for external purchasing documents.For a combination of purchasing organization, document category, and document type, you can: • Activate version management If version management is active, changes to a purchasing document are managed in versions. • Define field selection for versions You can specify the attributes certain fields of the version are to have: mandatory entry, optional entry, display only, field suppressed. Path: SPRO Materials Management Purchasing Version Management Set Up Version Management for External Purchasing Documents
  • 96. Project Shield configuration Document Page 96 of 182 Path: SPRO Materials Management Purchasing Version Management Define Reasons for Change Vendor Evaluation : In this section, you make the settings for vendor evaluation that apply to all purchasing organizations: • Define weighting keys • Define criteria • Define scope of list In the step Define Purchasing Organization Data for Vendor Evaluation, you define individual values for each purchasing organization. SPRO Materials Management Vendor Evaluation Define Weighting Keys
  • 97. Project Shield configuration Document Page 97 of 182 Define Criteria. Sub criteria.
  • 99. Project Shield configuration Document Page 99 of 182 SPRO Materials Management Vendor Evaluation Define Scope of List Maintain Purchasing Organization Data
  • 101. Project Shield configuration Document Page 101 of 182 Sub criteria for main criteria
  • 103. Project Shield configuration Document Page 103 of 182 Similarly we need to maintain Main and Sub criteria’s for all required Purchase organizations Weighting for Purchase org
  • 104. Project Shield configuration Document Page 104 of 182 Similarly we need to maintain for all Purchase organization
  • 106. Project Shield configuration Document Page 106 of 182 Similarly we need to maintain for all required Purchase organization
  • 109. Project Shield configuration Document Page 109 of 182 External Services Management External Services Management: Use this menu to make the special system settings that are necessary to carry out procurement transactions involving external services.You should not process procurement transactions in the SAP System until you have worked through this chapter. All settings of general relevance to the procurement of both services and materials are made via the "Purchasing" menu. Service Master: SPRO Materials Management External Services Management Service Master Define Service Category SPRO Materials Management External Services Management Service Master Define Number Ranges
  • 111. Project Shield configuration Document Page 111 of 182 SPRO Materials Management External Services Management Number Ranges Define Number Ranges for Service Entry Sheet SPRO Materials Management External Services Management Number Ranges Define Internal Number Range for Service Specifications SPRO Materials Management External Services Management Number Ranges Assign Number Ranges. SPRO Materials Management External Services Management Define Attributes of System Messages
  • 112. Project Shield configuration Document Page 112 of 182 Material Management- Inventory Management and Physical Inventory In this section, you complete the system settings required for the following: goods movements, including: goods issues transfer postings. goods receipts. reservations physical inventory reporting /evaluations transfer of data from external DP systems. SPRO Materials Management Inventory Management and Physical Inventory Goods Issue / Transfer Postings Create Storage Location Automatically
  • 114. Project Shield configuration Document Page 114 of 182 Set Up Dynamic Availability Check: In this step, you configure the dynamic availability check. In Inventory Management, two types of availability check are carried out. • availability check during the entry of reservations • availability check during the entry of goods movements The system checks whether the material to be withdrawn is available and issues a message, if necessary. SPRO Materials Management Inventory Management and Physical Inventory Issue / Transfer Postings Set Up Dynamic Availability Check
  • 116. Project Shield configuration Document Page 116 of 182 SPRO Materials Management Inventory Management and Physical Inventory Goods Receipt Set Tolerance Limits SPRO Materials Management Inventory Management and Physical Inventory Goods Receipt Create Purchase Order Automatically
  • 117. Project Shield configuration Document Page 117 of 182 SPRO Materials Management Inventory Management and Physical Inventory Goods Receipt Set "Delivery Completed" Indicator
  • 118. Project Shield configuration Document Page 118 of 182 Reservation SPRO Materials Management Inventory Management and Physical Inventory Reservation Define Default Values Plant-
  • 119. Project Shield configuration Document Page 119 of 182 Physical Inventory SPRO Materials Management Inventory Management and Physical Inventory Cycle Counting
  • 120. Project Shield configuration Document Page 120 of 182 Movement Types SPRO Materials Management Inventory Management and Physical Inventory movement type Record Reason for Goods Movements
  • 121. Project Shield configuration Document Page 121 of 182 Output Determination : In Inventory Management, output is text that is created at the time of goods movements. There are output documents such as:- goods receipt/issue slips ( example, GR/GI slips, pallet slips) /Labels/ kanban cards/ MAIL messages which Inventory Management uses to communicate with other departments (purchasing or materials planning, for example) Depending on the type, an output document can be printed or sent to a recipient (for example, via MAIL). An output control mechanism that depends on different criteria allows to process and send the output documents with defined restrictions and under certain conditions. Goods accompanying slips such as goods receipt or goods issue slips can be printed for every movement. The goods accompanying slip (also referred to in the system as goods receipt/issue slip) can be printed in three versions: Version 1: individual slip : -In this version, one goods receipt/issue slip is printed per item. Version 2: individual slip with inspection text: -This version is also used to print individual slips. The printout also contains the quality inspection text, provided it exists in the material master record. Version 3: collective slip:-In this version, a collective slip is printed for all items of the material document. When entering a goods movement, the user can define through an indicator whether an output document is created, that is, whether a goods receipt/issue slip is printed or not. Printing a goods receipt/ issue slip in a separate step after entering the goods movement is also possible. An output type (also referred to as condition type) is defined for every type of goods receipt/issue slip and for every version. That is, the following output types are available in the standard system: GR slip, version 1 / GR slip, version 2/ GR slip, version 3/ GI slip, version 1/ GI slip, version 2. For particular cases, such as subcontract order processing, separate output types are defined. Return delivery slips use the same output types as GR slips. All information relevant for printing the corresponding goods receipt/issue slip is stored for every output type, for example: SAPscript layout set / print parameters (for example, immediate print) When a goods movement is entered, the system checks whether the conditions for an output type are met. For example, if an output type is defined for the respective transaction type, movement type, and version, an output document is generated automatically. In this section, you define which output type is created for a goods movement and how the output document is processed. You have to check or maintain the following objects so that the system creates an output document when a goods movement is entered: - condition table / access sequence/ output types /output determination procedure / condition records / SAPscript layout set for the output type / Printer determination Requirements :
  • 122. Project Shield configuration Document Page 122 of 182 1. In the Print control section, you must have: a) defined print indicators b) allocated print indicators to movement types c) allocated versions to transactions 2. Before you set up the output determination, you have to run the program RM07NCUS for each client in which you want to use the output determination function. This program copies the basic settings from the SAP standard client (000). Note:In the case of a goods receipt for a purchase order, MAIL messages are sent to purchasing in two cases: if Purchasing has set the indicator "GR output" in the purchase order / if an order price quantity has been entered at the time of a goods receipt which lies outside the tolerances (for a warning message). In the case of a goods receipt of missing parts, a mail message is sent to the MRP controller if the missing parts check is active for the plant. The standard system contains all settings for this output. You only have to maintain the mail texts for the following output types: MLGR (GR message) / MLMD (GR quantity variance )/ MLFH (goods receipt of missing part) SPRO Materials Management Inventory Management and Physical Inventory Output Determination Maintain Condition Tables SPRO Materials Management Inventory Management and Physical Inventory Output Determination Maintain Access Sequences
  • 123. Project Shield configuration Document Page 123 of 182 SPRO Materials Management Inventory Management and Physical Inventory Output Determination Maintain Output Types
  • 124. Project Shield configuration Document Page 124 of 182 SPRO Materials Management Inventory Management and Physical Inventory Output Determination Maintain Output Determination Procedures SPRO Materials Management Inventory Management and Physical Inventory Output Determination Maintain Conditions Create Condition: Inventory Mgmt / Change Condition: Inventory Mgmt/Display Condition: Inventory Mgmt
  • 125. Project Shield configuration Document Page 125 of 182 Material Management:-Valuation and Account Assignment In this section, you make the system settings required for the following areas: -Material valuation -Link between Materials Management and Financial Accounting Requirements; You must have processed the defaults for the material types before you can make your configurations for "Valuation and Account Determination." SPRO Materials Management Valuation and Account Assignment Define Price Control for Material Types
  • 127. Project Shield configuration Document Page 127 of 182 SPLIT VALUATION: Split valuation enables you to valuate substocks of a material in different ways (for example, according to external procurement or in-house production or by batches). Under the menu option "Split valuation", you can determine whether and how you want to use split valuation at your company. SPRO Materials Management Valuation and Account Assignment split valuation Activate Split Valuation SPRO Materials Management Valuation and Account Assignment split valuation Configure Split Valuation
  • 131. Project Shield configuration Document Page 131 of 182 Similarly we need to maintain for all required plants
  • 132. Project Shield configuration Document Page 132 of 182 Account Determination: In this step, you can make the settings for account determination in Inventory Management and Invoice Verification. Account determination without the wizard enables you to make a more complex configuration than account determination with the wizard, but requires that you are already familiar with the principle of automatic account determination in the ERP System. /You can configure account determination with the wizard in the first instance, for example. Then, if the wizard does not meet your company's account determination requirements, you can work without it. Detailed documentation on account determination is contained in the step Configure automatic postings. Further notes You have to work without the wizard if you use the material ledger. SPRO Materials Management Valuation and Account Assignment Account Determination Without Wizard Define Valuation Control SPRO Materials Management Valuation and Account Assignment Account Determination Without Wizard Define Valuation Classes
  • 137. Project Shield configuration Document Page 137 of 182 Configure Automatic Postings : In this step, you enter the system settings for Inventory Management and Invoice Verification transactions for automatic postings to G/L accounts.You can then check your settings using a simulation function. What are automatic postings? Postings are made to G/L accounts automatically in the case of Invoice Verification and Inventory Management transactions relevant to Financial and Cost Accounting. Example: Posting lines are created in the following accounts in the case of a goods issue for a cost center: Stock account / Consumption account How does the system find the relevant accounts? When entering the goods movement, the user does not have to enter a G/L account, since the ERP system automatically finds the accounts to which postings are to be made using the following data: -Chart of accounts of the company code: If the user enters a company code or a plant when entering a transaction, the ERP system determines the chart of accounts which is valid for the company code. hou must define the automatic account determination individually for each chart of accounts. aluation grouping code of the valuation area : If the automatic account determination within a chart of accounts is to run differently for certain company codes or plants (valuation areas), assign different valuation grouping codes to these valuation areas. You must define the automatic account determination individually for every valuation grouping code within a chart of accounts. It applies to all valuation areas which are assigned to this valuation grouping code. If the user enters a company code or a plant when entering a transaction, the system determines the valuation area and the valuation grouping code. Transaction/event key (internal processing key): Posting transactions are predefined for those inventory management and invoice verification transactions relevant to accounting. Posting records, which are generalized in the value string, are assigned to each relevant movement type in inventory management and each transaction in invoice verification. These contain keys for the relevant posting transaction (for example, inventory posting and consumption posting) instead of actual G/L account numbers. You do not have to define these transaction keys, they are determined automatically from the transaction (invoice verification) or the movement type (inventory management). All you have to do is assign the relevant G/L account to each posting transaction. Account grouping (only for offsetting entries, consignment liabilities, and price differences) Since the posting transaction "Offsetting entry for inventory posting" is used for different transactions (for example, goods issue, scrapping, physical inventory), which are assigned to different accounts (for example, consumption account, scrapping, expense/income from inventory differences), it is necessary to divide the posting transaction according to a further key: account grouping code. An account grouping is assigned to each movement type in inventory management which uses the posting transaction "Offsetting entry for inventory posting". Under the posting transaction "Offsetting entry for inventory posting", you must assign G/L accounts for every account grouping, that is, assign G/L accounts. If you wish to post price differences to different price difference accounts in the case of goods receipts for purchase orders, goods receipts for orders, or other movements, you can define different account grouping codes for the transaction key. Using the account grouping, you can also have different accounts for consignment liabilities and pipeline liabilities.
  • 138. Project Shield configuration Document Page 138 of 182 Valuation class of material or (in case of split valuation) the valuation type The valuation class allows you to define automatic account determination that is dependent on the material. for example: you post a goods receipt of a raw material to a different stock account than if the goods receipt were for trading goods, even though the user enters the same transaction for both materials. You can achieve this by assigning different valuation classes to the materials and by assigning different G/L accounts to the posting transaction for every valuation class. If you do not want to differentiate according to valuation classes you do not have to maintain a valuation class for a transaction. SPRO Materials Management Valuation and Account Assignment Account Determination Without Wizard Configure Automatic Postings
  • 139. Project Shield configuration Document Page 139 of 182 Similarly maintain for Transactions
  • 140. Project Shield configuration Document Page 140 of 182 Logistics Invoice Verification: In the Implementation Guide for Logistics Invoice Verification, you make the system settings that are required for the following areas: Processing invoice receipts Connection to Financial Accounting Note : You must process the sections for document types and number ranges in the Incoming Invoice unit. SPRO Materials Management Logistics Invoice Verification Define Attributes of System Messages SPRO Materials Management Logistics Invoice Verification Incoming Invoice Number Assignment
  • 143. Project Shield configuration Document Page 143 of 182 SPRO Materials Management Logistics Invoice Verification Maintain Number Assignment for Logistics Documents Transaction - Assign Number Range SPRO Materials Management Logistics Invoice Verification Maintain Number Assignment for Logistics Documents Maintain Number Range Intervals for Invoice Documents
  • 144. Project Shield configuration Document Page 144 of 182 SPRO Materials Management Logistics Invoice Verification incoming invoice Tax Treatment in Invoice Reduction SPRO Materials Management Logistics Invoice Verification incoming invoice Maintain Default Values for Tax Codes
  • 145. Project Shield configuration Document Page 145 of 182 SPRO Materials Management Logistics Invoice Verification Invoice Block Determine Payment Block SPRO Materials Management Logistics Invoice Verification Invoice Block Set Tolerance Limits
  • 146. Project Shield configuration Document Page 146 of 182 Materials Management-Consumption-Based Planning SPRO Materials Management Consumption-Based Planning Master Data Define MRP Controllers
  • 147. Project Shield configuration Document Page 147 of 182 Financial Accounting (New) TAXES ON SALES/PURCHASE The taxes on sales/purchases include input tax, output tax, acquisition tax and additional taxes. In addition to tax codes, percentage rates and tax accounts, you have to specify whether the cash discount amount reduces the tax base amount, depending on the company code. This reduction is, for example, possible in Belgium but not in Germany. The following sections describe the specifications you must make for calculating taxes on sales/purchases. SPRO Financial Accounting (New) Tax on Sales/Purchases Basic Settings Check Calculation Procedure Check Calculation Procedure In this activity, you can check and, if necessary, change existing procedures for tax calculation. Standard settings Calculation procedures containing the necessary specifications for the calculation and posting of taxes on sales/purchases have already been defined in the standard SAP system for certain countries. Every calculation procedure groups several tax types together into a condition type (for example, output tax or input tax) in the calculation procedure, and determines calculation rules for it. The calculation procedure determines for which amount the individual condition types are to be calculated. This can be the base amount (total of the expense items and the revenue items) or a subtotal. The entry in column FrmLvl, determines for which amount tax is calculated. Note:- In this activity, the condition types for the check and the possible change provided in the standard system are also displayed. Here, for example, the condition calculation rule, or for which base amount the tax is calculated is determined (= condition type). Recommendation:-If possible, do not change the condition types and calculation procedures provided in the standard system. Only check the standard condition types and calculation procedures regarding whether you can use them for your requirements. If necessary, make changes. Activities :If you cannot use the standard settings, change the condition types and calculation procedures delivered to meet your requirements.
  • 150. Project Shield configuration Document Page 150 of 182 Following types of Coditions defined and used for –Tax procedure at GMR
  • 151. Project Shield configuration Document Page 151 of 182 Similarly we need to defined all required conditions as per the requirement of the GMR.
  • 153. Project Shield configuration Document Page 153 of 182 SPRO Financial Accounting (New) Tax on Sales/Purchases Basic Settings Assign Country to Calculation Procedure SPRO Financial Accounting (New) Tax on Sales/Purchases Basic Settings Check and Change Settings for Tax Processing Check &Change Settings for Tax processing:- In this activity you make the necessary specifications for posting taxes. In doing this you specify under a process key the following indicators: • Tax type :- Output tax, input tax, additional taxes, or "not tax-relevant" can be specified as the tax type. • Nondeductibility of tax amounts:- For this, tax amounts are marked as not deductible. • Posting indicator: - Here you specify whether the tax amount is posted separately or distributed to expense or revenue items. • Tax not relevant to cash discount (Not discount relevant) :-This indicator is set only for Canada. If you select it, the system does not take into account the corresponding tax amount when determining the tax base. [For a every new conditions defined we need to create one Accounting Key w.r.t The business requirement. Example- In Ta x procedure we have defined new condition For Ecess on Service=ZESS Condition and for this we have created new Accounting Key as –ZES-ECS on Service Tax in this session ]