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Secret to Project Management for the Interactive Studio
The Secret to Project
Management for the
Creative Studio

Daniel Schutzmith
WHO AM I?
www.graphicdefine.org
www.choppingblock.com
Secret to Project Management for the Interactive Studio
Secret to Project Management for the Interactive Studio
Secret to Project Management for the Interactive Studio
School of
VISUAL ARTS
What is Project
Management?
Project Management Defined

Project Management
is the discipline of organizing
and managing resources so
they deliver all the work
required to complete a project
within a defined scope, time,
and cost constraints
Project Management Defined




           Scope
Project Management Defined




             Time
Project Management Defined




              Cost
Why Do We
 Use Project
Management?
Why Project Management?

Advantages
• saves money
• less stress
• empowers staff
• confirms work ethics
• makes repeat customers
Why Project Management?

Why It Can Fail
• incomplete plan
• poor organization
• lack of defined roles
• dependency on one person
• scope creep
• unclear objectives
Project
Phases
Project Phases




                 4 D’s
Project Phases


1. Discovery
Project Phases


1. Discovery
2. Design
Project Phases


1. Discovery
2. Design
3. Develop
Project Phases


1. Discovery
2. Design
3. Develop
4. Deploy
Project Phases


Discovery
• Kick-off Meeting
• Project Planning
• Research
• Site Map
• Technical Specs
Project Phases




           WORKSHEET:
            Project
             Scope
Project Phases




           WORKSHEET:
           Scheduling
Project Phases


Design
• Wireframes / IA
• Use cases
• Design Comps &
  Revisions
• Interactive Design
Project Management Apps


    Microsoft Project




       Studiometry
Project Management Apps



        WORKSHEET:
          Project
        Management
         Software
Project Phases


Develop
• Programming
• Back-end & Front-end
• 3rd Party Integration
• Alpha & Beta Launch
• Testing
Project Phases




           WORKSHEET:
           Project Time
              Sheet
Project Phases


Deploy
• Launch
• Wrap-up Meeting
• Style Guide / Manual
Project Phases

Keep a Playbook
For every project log the total
hours, players, profit/loss, things
learned, strengths, weaknesses,
and so on. This will help you
and your employees
understand what projects you
like and why.
Project Phases
Staying
Organized
Staying Organized




     Organize All
       Papers
      and Files
Staying Organized




        Use Paper
         Folders
Staying Organized
Staying Organized




 Standardize File
    Structure
Staying Organized
Staying Organized




          WORKSHEET:
            Ways to
          Standardize
Staying Organized




         Organize
          Tasks
Staying Organized




        WORKSHEET:
    Personal Organizing
         Systems
Staying Organized




        Retaining
          Ideas
Staying Organized




          WORKSHEET:
           Idea Tools
When Shit
Goes Wrong
When Shit Goes Wrong




    Stay Focued
When Shit Goes Wrong




   Remain Calm
When Shit Goes Wrong




   Don’t Act Too
     Quickly
When Shit Goes Wrong




    Rely on Your
        Staff
When Shit Goes Wrong




   Don’t Play the
   Blame Game
When Shit Goes Wrong


   Realize that
  Something Will
    Have to be
    Sacrificed
When Shit Goes Wrong




        Make a
       Calculated
        Decision
Change
 Order
Change Order




         Make It
         Official
Change Order




         Get it in
         Writing
Change Order

Should Contain:
• specific change to be made
Change Order

Should Contain:
• specific change to be made
• cost to make the change
Change Order

Should Contain:
• specific change to be made
• cost to make the change
• additional time needed for
  the change
Change Order

Should Contain:
• specific change to be made
• cost to make the change
• additional time needed for
  the change
• signatures of approval (client
  and you)
Change Order

Should Contain:
• specific change to be made
• cost to make the change
• additional time needed for
  the change
• signatures of approval (client
  and you)
• date
Project management
can be as easy as you
want to make it!
Presentation Slides
& Worksheets:

http://wv07.graphicdefine.org

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Secret to Project Management for the Interactive Studio