Have you ever wondered if you can effectively manage projects without a dedicated PMIS or other tools that will break the bank? Project Management Systems come in many sizes and forms. Most systems have a sophisticated multi-project/program planning component and also let you track, resources, risk and issues, and more. All these bells and whistles often carry a hefty price tag. For enterprises that manage large projects this makes sense. But if you’re a small or medium size business who doesn’t have the need for such complexity in your project tracking, Office 365 is a great.
This presentation will introduce you to Office 365 and the apps that can help you in your day-to-day life as a project lead. It will then take you on a journey where we discover ways and methods to manage tools of various sizes, complexities, and methodologies. By the end, you will have an understanding of how Office 365 can best suit your needs.
PMO365 - The Many Faces of Project Management in Office 365
1. PMO 365 – The Many Faces of Project
Management in Office 365
2. THANK YOU
EVENT SPONSORS
We appreciated you supporting the
New York SharePoint Community!
• Diamond, Platinum, Gold, & Silver have
tables scattered throughout
• Please visit them and inquire about their
products & services
• To be eligible for prizes make sure to get
your bingo card stamped by ALL sponsors
• Raffle at the end of the day and you must
be present to win!
3. CONFERENCE MATERIALS
• Slides / Demo will be posted on Lanyrd.com
• http://lanyrd.com/2016/spsnyc
• Photos posted to our Facebook page
• https://www.facebook.com/sharepointsaturdaynyc
• Tweet Us - @SPSNYC or #SPSNYC
• Sign Up for our NO SPAM mailing list for all conference
news & announcements
• http://goo.gl/7WzmPW
• Problems / Questions / Complaints / Suggestions
• Info@SPSNYMetro.com
5. How did we get here?
Paving the
Way
When to use
What
Identifying the
Need
6. 80% of PM’s time is typically spent communicating
Paving the
Way
When to use
What
Identifying the
Need
Communication
Project Plan
Status
Reports
Risk & Issue
Log
Meeting
Minutes
Action Items
Decision Log
Change
Request Log
7. What frustrates you most with the work you do?
Paving the
Way
When to use
What
Identifying the
Need
8. Prior to Office 365
Paving the
Way
When to use
What
Identifying the
Need
9. Office 365 continues to evolve
Paving the
Way
When to use
What
Identifying the
Need
10. When To Use What Whitepaper: http://www.whentousewhat.com
Paving the
Way
When to use
What
Identifying the
Need
FREE 60+ page Office 365
Whitepaper give you
guidance, insights and
recommendations to drive
usage of Office 365 in your
own organization
28. How to get there
Need to assess…
• Needs - Organizational and personal?
• Adoption - Audience and technical comfort?
• Governance - what do you have flexibility over?
• Process - How much does it lend itself to change?
Search
User
Experience
Task
Management
Paving the
Way
When to use
What
Identifying the
Need
29. Summary
Online
Track your Team’s Tasks
Track your Projects Logs
Store and Share Documents
Search for Content
Ask a Question
Capture Meeting Minutes
Report on Progress
30. LEAD CONSULTANT | PMP, PMI-ACP | SPEAKER
Thank You!
Organizers, SponsorsandYouformaking
thispossible.
Message Me On LinkedIn or Email
haniel@2tolead.com
Download the full whitepaper at
http://www.whentousewhat.com
31. • Visit ExtaCloud’s booth for wrist bands!
Scallywag's Irish Pub
508 9th Ave, between 38th & 39th.
[6 minutes walk]
Scallywags also serves food.
http://www.scallywagsnyc.com/
Notes de l'éditeur
When it comes to communication, not all sizes fit all
Based on the stakeholders, communication may differ in
Formats – doc, presentation, dashboard
Frequency – daily, weekly, real-time
Medium – verbal, digital, physical
Before Office 365, fewer choices – solutions were more disconnected
Outlook
Office Apps
Project
SharePoint
As technology advances, demands are growing as well
Outlook – popular communication application use to manage mail, calendar, contacts, and tasks
Office Suite – productivity apps such as Word, Excel, PowerPoint, Visio, Access, OneNote, and Project
SharePoint – enterprise content management and productivity system (6th generation)
Yammer – Facebook-like social collaboration platform
OneDrive for Business – enterprise cloud storage
Delve & Graph – uses machine learning to provide users with information that matters to them based on connections
OneNote – application for free-form information gathering and multi-user collaboration
Groups – online sites used for sharing email conversations, calendars, file shares, and OneNote amongst a group of users
Planner – online task management tool using a Kanban-like approach
Project Online – enterprise program/portfolio management system to manage resources, collaboration, and decision making
Video Portal – You-tube like enterprise portal for managing videos
Sway – collaborative presentation application
Power BI – dashboard and reporting visualization tool using data from a large number sources
Track your team’s Tasks
Core activity to ensure successful execution
Well organized
Provide insights into each project
When to use…
Project and Project Online
SharePoint Online
Office 365 Planner
When not to use…
Excel
Outlook
Microsoft Project
SharePoint Online
Monitoring risks, issues, and other logs is similar to tracking tasks
May have some relationships to tasks
Information changes frequently per item
Project Online
SharePoint Online
Up-to-date status
Version control
Governance – required metadata
When not to use…
Excel
OneNote
Office 365 Planner
Microsoft Project
SharePoint Online
Store and Share Documents
Create intellectual property
Reliance on historical information
Discoverability
Consider
Audience
Governance
Workflows
Sharing
Syncing
Co-authoring
Search for Content
Find information stored in documents or general communication
Return relevant, accurate information
Efficient
Delve – content from SharePoint, OneDrive 4 Business, Yammer links, email attachments
When to use…
SharePoint Online
Yammer
Video Portal
Office 365 Groups
Delve
When not to use…
Outlook
Skype
Ask a Question
Find out information about the project
Something that is not discoverable via search
When to use…
Yammer
SharePoint Online
Office 365 Groups
When not to use…
Outlook
Skype
Capture Meeting Minutes
Keep a record of what was discussed
Inform others of outcome, next steps, and action items
When to use…
Word/PowerPoint
OneNote
Office 365 Groups
Skype for Business
When not to use…
Outlook
Report on Progress
Update stakeholders
Keep history on progress
When to use…
Word/PowerPoint
OneNote
Power BI