OrchestratorMail is an innovative application that brings efficiency to email communication. By fitting into your existing email platform, OrchestratorMail provides a simple, yet elegant structure to simplify the back and forth of email communications. OrchestratorMail effectively decreases email overload, minimizes misinterpretation and organizes email into an easily viewable system.

1. ORCHESTRATORMAIL
Bringing Efficiency to Email Communication

2. The current email system design is not sufficient for corporations today and the future. Email
is the defacto communication medium for people working together. In the current fast paced
and ever changing business environment with a diverse, global workforce it leads to overload
and anxiety just to keep up with email.
OrchestratorMail addresses the email communication issues in corporations while retaining
the ubiquitous nature of email.
ORCHESTRATORMAIL
Bringing Efficiency to Email Communication

3. The Difference
Email Email + OrchestratorMail
Email communication can get frustrating, specially if you are working OrchestratorMail brings structure to email, makes communication
with other people on a deliverable or fulfilling an outcome. The back and explicit. Its server based organizing and follow through, reduces email
forth of clarifying the misunderstandings, following up with people and overload, and reduces the anxiety of missed emails.
sending reminders gets tiring.
Please send me the plan REQUEST | Please send me the operations plan
From: Wag Hotels OrchMail on behalf of Waghotels
Sent: Tue 2/15/2011 11:15 AM Sent: Tue 2/15/2011 11:15 AM
To: Ritu Raj To: Ritu Raj
Good to see you this morning. I think we covered a lot of REQUEST
Due By
ground. We should be able to move forward soon. May 24 Please send us the Operations Plan
5:15 PM Wag Hotels Requested to Ritu Raj
I liked the ideas that Tom and John brought up for review-
ing the email system. Click to REQUEST
Respond
Regarding the operations plan, send it along so we can Good to see you this morning. I think we
OK, I Will
review it. We are in a meeting for the rest of the day so covered a lot of ground. We should be able to
won't get back to you till next week. I Can’t move forward soon.
Hope to see you at the offsite next month. OK, Except I liked the ideas that Tom and John brought up
for reviewing the email system.
Thanks This is
Done Regarding the operations plan, send it along
Delegate so we can review it. We are in a meeting for
Peter Respond the rest of the day so won't get back to you till
Later
next week.
Clarify/
Comment Hope to see you at the offsite next month.
Thanks
Download Orchestrator
ORCHESTRATORMAIL
Bringing Efficiency to Email Communication

4. One Touch
Email + OrchestratorMail
Clear
OrchestratorMail offers a
Intention
one-touch response to email
communications.
REQUES
T
By fitting right into your current Please s
end us th
email communications, the Wag Hote
ls Requeste
e Operati
ons Pla Due By Explicit
system seamlessly provides REQUES d to Ritu
Raj n May 24
Due Date
T 5:15 PM
structure and pre-set Good to
see you
covered this morn
selections that minimizes a lot of g ing. I thin Click to
able to m round. W k we Respond
misinterpretations and ove forw e should
ard soon be OK, I Will
I liked the .
ambiguity. id Clarity of
brought u eas that Tom and I Can’t
p for revie John Response
Regardin wing the
g the ope email sys OK, Exce
pt
along so rati tem.
we can re ons plan, send it This is
meeting view it. W Done
for the re e are in a
back to y st of the
ou till nex day so w Delegate
t week. on't get
Hope to Respond
see you
Thanks at the off Later
site next
month. Clarify/
Commen
t
Peter
Downloa
d Orches
trator
ORCHESTRATORMAIL
Bringing Efficiency to Email Communication

5. Digest View
OrchestratorMail Open Conversation Summary
OrchestratorMail From Type To Subject Due By Description
All Responses Due From Me (5)
Last Response Next Response
OrchestratorMail gives
you a quick look at all
your open email
communications, and
respond directly from the
summary. All Responses Due To Me (15)
From Type To Subject Due By Description Last Response Next Response
No more flagging,
creating folders,
searching for the critical
email communications.
Respond Later (2)
From Type To Subject Due By Description Last Response Next Response
You Are Observing (2)
From Type To Subject Due By Description Last Response Next Response
ORCHESTRATORMAIL
Bringing Efficiency to Email Communication

6. Who
Team Collaboration emails are a defacto standard Executives are overloaded with emails, requests for Global, Diverse Workforce, most coordination is
for making requests, offers, follow through and critical decisions and follow up on initiatives and done over email, with different interpretation of
reminders. plans. language, given by the culture and environment.
OrchestratorMail gives structure to the back and forth OrchestratorMail brings clarity and one-touch OrchestratorMail establishes a common taxonomy,
of email conversations. It automates follow through response to communications. It gives visibility to bridging the understanding of language and bringing
and reminders. when things are due in an easy-to-manage summary. people globally on the same page.
ORCHESTRATORMAIL
Bringing Efficiency to Email Communication

7. OrchestratorMail
OrchestratorMail Benefits
Reduces email overload by overlaying structure to critical
OrchestratorMail is a server based application that emails that are required to get the work done.
brings efficiency to email interactions between people Reduces the time spent to organize, flag and search for
working together. critical conversations.
Simplifying, creating common understanding, and Alleviates the anxiety of forgetting or missing critical
accountability in email communications results in emails.
reducing the email overload and increasing productivity.
Eliminates the need to follow through and send reminders
OrchestratorMail does this by applying practices of to get responses back.
linguistics - basic structure and semantics - to email
communication. Makes it easy to understand the intention of the email from
the subject heading, so focus can be on the critical
OrchestratorMail operates using email as a platform for information.
interaction and communication, and yet is independent
of any email platform. Eliminates the gap between the sender’s intention and the
recipient’s interpretation.
Creates a common language for the group you are working
with especially in a global environment.
Keeps track of all your open conversations in a summary
format at your fingertips.
ORCHESTRATORMAIL
Bringing Efficiency to Email Communication

8. Reducing the Email Overload
Define Emails by
Pragmatic
Intention Common Explicit Conversation
Email Process For
(Type of Taxonomy Due Date Summary
Each Type
Conversation)
View a list of all open
Having a due date conversations that you
At any stage of the instead of “asap”, are part of, including
Each type of conver- conversation there are makes communication the ones that you are
Most emails that are sation has a recurring only a limited set of more explicit. waiting on the other
When working with initiated have these and common pattern responses possible. OrchestratorMail’s people to respond to
others, email conversa- common intentions: of back and forth We have distilled automates reminders you.
tions require a lot of - Question exchange. those responses to and follow throughs.
follow throughs and - Discuss The process keeps create a taxonomy.
reminders to overcome - Note the email interactions This taxonomy
ambiguity, misinterpre- - Information on track and takes creates a common
tation and lack of - Request conversations to their vocabulary for the
clarity. - Offer/ Propose logical conclusion. people that you work
to decrease the
chance of misunder-
standing your inten-
tion.
ORCHESTRATORMAIL
Bringing Efficiency to Email Communication

9. Collaboration Ecosystem
Collaboration After - Collaboration Coordination
(Same Time & Place) (Different Time & Place) (Different Time & Place)
Planning Execution OrchestratorMail overlays
a structure on top of
Collaboration Space Collaboration Tools such as regular email.
In person, or vitually File Sharing, Scheduling, Basecamp,
Goto Meeting, Webex Instant Messaging, Yammer
Personal Productivity Tools OrchMail reduces the
Hundreds of emails are generated when
Tools like GTD, Xobni, help chances of miscommunication
dealing with changes, dependencies and
people manage, prioritize and and automates follow through.
breakdowns and increase as it gets
organize the things that they
closer to fullfilling an outcome.
have to get done.
ORCHESTRATORMAIL
Bringing Efficiency to Email Communication

10. Testimonial
“I am finding OrchestratorMail to be an extremely useful tool. It is the first time that I’ve actually felt as though
I have visibility into what is going on across all of the key initiatives the people in my department are pursuing.
I am currently tracking approximately 100 deliverables across 20 key projects and am able to see when
things are past due, drive discussions of status and have a record of accomplishments that I can use to keep
*my* management informed of what’s going on. It also underscores the individuals that have the most trouble
in managing commitments.
The daily summaries work well as a personal productivity tool and orient me toward the things that I really
need to take care of. My practice is to look at the date summary of open items at the beginning of every day,
send “nudges” to the people that are past due, and make sure I’m on top of the things that *I* need to take
care of. During the day I receive emails and status updates on the various projects. Every other week or so I
look at what’s been accomplished in the last 2 weeks and will be accomplished in the next 2 in order to build
a status report for the CFO.”
Ken Brooks | SVP, Global Production & Manufacturing Services | Cengage Learning
ORCHESTRATORMAIL
Bringing Efficiency to Email Communication

11. Pricing
Hosted Server License
$79 $179
Annual license per user Perpetual license per user
Free Trial for 90 days 18% Annual Maintenance
Volume Discounting Available Need Sharepoint server 2007
Volume Discounting Available
ORCHESTRATORMAIL
Bringing Efficiency to Email Communication

12. ORCHESTRATORMAIL
Bringing Efficiency to Email Communication
Organize a Demo
(415) 876 7000
ritu@orchmail.com
Contact Us
(415) 876 7000
info@orchmail.com
OrchestratorMail
420 Stanyan St, Ste 3
San Francisco, CA 94117
www.orchestratormail.com