This session explores the healthy use of technology for personal and team productivity as well as health and wellness in the nonprofit workplace.

1. Beth Kanter, Aisha Moore, Gina Schmeling
Technology Wellness in the
Nonprofit Workplace
Nonprofit Technology Conference 2017
#17NTCwecare
March 23, 2017

2. #17NTCwecare
Collaboration Notes
http://po.st/17NTCwecare

3. Aisha Moore, MPH CHC
Self-care by Aisha
Aisha Moore, MPH CHC
Self-Care by Aisha

4. Director of Development
Hazon
@nyginaschmeling, @hazon
Gina Schmeling
Fundraiser, Runner, Community Builder, NTEN local NYC Co-Organizer

5. @kanter
www.bethkanter.org
Beth Kanter:
Master Trainer, Speaker, Author and Blogger

6. Technology Wellness in the Nonprofit Workplace
1. Why does collaborative technology overload lead to loss of nonprofit workplace
productivity and what are the best practices to avoid it?
2. When does technology boost personal productivity for nonprofit professionals and
when does it get in the way?
3. What are some examples of technology and nonprofit case studies that supports
health, fitness, and wellness in the nonprofit workplace?

7. Who is in the room? What is your nonprofit budget
size?
What is your role?
Does your organization have a
formal wellness program?
Does your office mostly sit or
mostly stand? Stationary or
mobile?

8. What is your burning question about
technology wellness?

9. 1: Collaborative Overload in the Nonprofit Workplace
#17NTCwecare
Notes
http://po.st/17NTCwecare

10. Collaborative Overload ● Burnout from too many e-mails,
meetings, and collaborative tech
tools that limits our ability to get stuff
done
● More connectivity externally and
more collaboration internally is
positive, but can lead to being
“overwhelmed”
● Research shows that today’s office
worker spends 90% of their time
engaged in tasks with other people.Research Source: Rob Cross, Adam Grant

11. ● 15% of organization time is
spent in meetings
● Four hours a week for status
update meetings
● There are an estimated 11
millions a day in America
● US businesses waste more
than $37 billion year in
unproductive meetings
Source:
NY Times, “Meeting is Murder”
2/28/16
Fuze Infographic on Meetings

13. Planning People
Priorities Present
Solution: The Four P’s

14. Planning: Structure and Rituals
Assessment
1. Our team has a clear sense of what’s ahead each month
2. We stick to deadlines and commitments and rarely let things fall through the cracks
3. My team or organization has a clear policy about sending after hours emails
4. My team uses cloud software for collaboration and has a well mapped out workflow
and training for all users
0-8
What’s your score?
0=No, 1=Sometimes, 2=Yes

15. Tips to Improve Planning
● Schedule Team Power Hours
● Use Look-Ahead Rituals

16. Tips to Improve Planning
● Clearly Define Workflow for Online Collaboration
Platforms and Training
● Adopt Formal Practices Around Team Emails

17. People: How You Relate To Others
Assessment
1. I am comfortable saying no, negotiating requests, and making requests of others.
2. I stay away from gossip, office politics, and drama
3. Our team communicates precisely via email and online collaboration tools
4. Our team has an effective approach to integrating remote and on-site staff for
meetings and collaboration
What’s your score?
0=No, 1=Sometimes 2=Yes
0-8

18. Tips to Improve
● Set a Statute of Limitations on People Frustrations
● Say NO, But Enforce Boundaries With Grace

19. Tips to Improve People
● Write emails that are precise
● Create a remote working charter for your team
Subjects w/Keywords
[ACTION] [SIGN]
[DECISION] [CORD]
[INFO]
Bottom Line Up Front (BLUF)
Fewer Words
Link to Attachments

20. Priorities: How You Spend Your Time
1. We spend time working on key priorities and goals that move the needle for our
organization, our team, or my own performance and growth.
2. I complete tasks even when I don’t want to do them.
3. My organization or team has clear rationales for how we use our time
4. I understand and accept the trade-offs that I make when choosing how to spend my
time.
What’s your score?
0=No, 1=Sometimes 2=Yes
0-8

21. Tips to Improve
● Take A Trend-Line View
● Rethink Status Updates Meetings

22. Tips to Improve
● Don’t schedule 60 minute meetings by default

23. Being Present: How You Focus and Pay
Attention
1. Our team schedules work according energy levels
2. Our team is focused and engaged in meetings and not multi-tasking
3. We have distraction free environment and time needed to complete the things that
require focus or strategic thinking.
4. When I have free time, I know how to use it productively or restoratively.
What’s your score? 0=No, 1=Sometimes 2=Yes
Add it up your answers
0-8

24. Tips to Improve
● Team wide analysis of most productive times
● Have explicit team or organization policy about white space or
maker time

25. Tips to Improve
● Device free zones in your workplace
● Meeting policy about use of devices to avoid “technoference”

26. Book and Fitbit Raffle
Write on index card
Name
Email
One thing to put into
practice

27. My so called (digital) life.
Aisha Moore
Self-care by Aisha

28. Not An
Endorsement

29. Getting Things Done
29
➔Collect
➔Process
➔Organize
➔Review
➔Do

32. Are you….?
➢Overwhelmed
➢Stressed
➢Burned out
➢In need of organization
➢Seeking to calm your mind
➢Headed to the grocery store
➢Feeling sluggish
32

33. There’s an app for that!
33

34. Comparison Guide
34
Battery Life
Color
Weight
Syncing
Price

35. Are you getting
things done?

36. Adding To The Comparison Guide
36
➔Reduce Anxiety
➔Increased Energy
➔Decrease Chaos
➔Increase Responsiveness
➔Increased Happiness
➔Increased Calm
➔Better Sleep
➔Exercising more

37. Help or Hinder: Alerts
37

38. Help or Hinder: Mobile Email Access
38
It’s 3AM
and I am
answering
work email
yet
again!(but
from the
beach!)

39. Help or Hinder: Collaborative Scheduling
39

40. But Google Can Do It All!
40

41. Analog Girl in A Digital World
Sanebox Bullet Journal

42. Bullet Journal Envy

43. Is digital better than analog?
This is not the right question. So, what is?
1. Is your current strategy getting you the results you want?
2. Is there a steep cost or learning curve to the new solution?
3. Are you using the solution 80% of the time?
4. Does the solution have other features that distract you from you original goal?
43

44. My Personal Top 5
1. Email Management: Sanebox/Dropbox
2. To-do list and planning: Bullet Journal Method
3. Working out: Classpass
4. Meditation: Stop.Breathe.Think
5. Home Organization: KonMari Method
44

45. Book and Fitbit Raffle
Write on index card
Name
Email
One thing to put into
practice

46. Healthy Tech for a
Healthy Workplace
Gina Schmeling
Director of Development, Hazon
@nyginaschmeling #17NTCwecare

47. About where I work . . .
Hazon means vision.
We create healthier and more sustainable
communities in the Jewish world and beyond.

48. About me . . .
I’m a runner and a gadget enthusiast.

49. Consulting PT to Working FT
A loss of activity & mobility (oh the irony!)
From this To this

50. What to do?

51. Work from within
WAW = Weekly
Afternoon Walk
Google Cal
Staff &
Leadership
Buy In
For Everyone

52. Start where you are
Manageable
Open to all
Fun
Social
Account for Location, Weather, Workflow

53. AC/Dcs of Workplace Tech
Apps
Charity Miles, Fitbit, Garmin Connect, Strava
Devices (aka Wearables)
Fitbit, Garmin, Mio, HRMs
Culture (leadership)
culture (staff)

54. Fitbit
● Easy
● Fun
● Social
● Icebreaker!
● Multi-platform
And, it tracks what you are already doing . . .

55. Fitbit

56. Fitbit Case Study: RTA
Problem
Bus drivers sit 8 hrs/day
Average Age 52
$7M healthcare in healthcare
expenses
And, “living up to the
stereotype” of unhealthy bus
driver
Solution
Pilot program - 100/650 employees with
Fitbit
Choose your step goal - find creative ways to
get in steps (aisle of the bus, in parking lots)
Onsite wellness: yoga, group fitness
Health stats improved, health costs went
down (-17 pt glucose, -12 pt LDL, -$2.3M
healthcare savings)

57. Strava
Social Media for Athletes . . . or anyone who
moves
● Syncs with devices and apps
● Feed = runs, swims, bike rides, hikes, walks
● Social, fun, easy, playful, motivating
● Support and cheer around goals or events

58. Strava in Action: Every Mother Counts

59. Strava in Action: Making Runs Social

60. One is good . . . two is better
and Facebook is often the glue.

61. Hazon and TNT on FB

62. Workplace wellness is a team effort

63. Self-care to we-care
Me (and that’s YOU!)
Experiment
Enjoy
Share
Reboot
We (includes YOU!)
Support
Promote
Suggest
Celebrate
Co-Lead

64. Book and Fitbit Raffle
Write on index card
Name
Email
One thing to put into
practice

65. Thank You!
Session Specific Hashtag: #17NTCwecare
Collaboration Notes Link: http://po.st/17NTCwecare
Session Evaluations: http://nten.org/17ntc-evals/