How to manage a time and beat a procrastination - azim tutorium 2016 by firdaus harun

1. How to:
Manage a Time &
Beat a Procrastination
@mfirdausharun

2. Who Am I?
▪ Research Assistant and
PhD Student at Software
Construction Research
Group, RWTH Aachen
University
▪ Domain: Software
engineering specialized in
software metrics and
software quality
▪ Married
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3. Table of Content
▪Know your priority!
–Time management
▪Why procrastinate?
–How to beat it?
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4. Fikir Sejenak: Demi Masa!
Kredit Pic to https://keranakasihnabi.blogspot.com 4

5. Fikir Sejenak (2):
Meninggalkan Hal yang Tidak Bermanfaat
Di antara tanda kebaikan islam seseorang adalah
meninggalkan hal yang tidak bermanfaat”
(HR.Tirmidzi no. 2317, Ibnu Majah no. 3976)
Kredit to https://rumaysho.com/2322-meninggalkan-hal-yang-tidak-bermanfaat.html
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7. Who Am I? What I Want To Be?
▪ Servant of Allah -> Musleem Soleh
–Ibadah
▪ Student ->To be A Good Engineer
–What I am suppose to do?
▪ Study
▪ Do Assignment
▪ Attend Final Exam
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8. Who Am I? What I Want To Be? (2)
▪ Hobbies/Other Favorites -> Contribute to the
Peoples
–Photographer/Videographer
–Novelist
–Graphic Artist
–Gaming?
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9. Know and Weight Your Priorities
▪ Study (80%)
–Assignment and preparation for exam
–Which subject should I concentrate on?
▪ Subject A: 30%
▪ Subject B: 20%
▪ Subject C: 10%
▪ …
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10. Know and Weight Your Priorities (2)
▪ Hobbies (10%)
–What I love to do the most?
▪ Etc. (10%)
–What the small thing that can be done?
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11. Prioritize the Priorities
▪ Study
–Read chapter 1 of subject A
–Exercise chapter 1 of subject B
–Assignment subject C
–Understand the concept chapter 2 of subject D
–…
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12. Prioritize the Priorities (2)
▪ Which one I should concentrate first?
–Make aTODOs
–Identify its importance and urgency
–Map theTODOs to Priority Matrix
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13. Prioritize the Priorities : Example
–Read chapter 1 of subject A
▪ (Important*. Next Friday class)
–Exercise chapter 1 of subject B
▪ (Important*. NextThursday)
–Assignment subject C
▪ (Important**. Next Monday)
–Understand the concept chapter 2 of subject D
▪ (Important*. Next 2 weeks) 13

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15. After Applying the Priority Matrix
High Urgency High Urgency
LowImportanceHighImportance
...
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Assignment
subject C
(Important**.
Next Monday)
Understand the
concept chapter
2 of subject D
(Important*.
Next 2 weeks)
Exercise chapter
1 of subject B
(Important*.
NextThursday)
Read chapter 1
of subject A
(Important*.
Next Friday)

16. Best Practice
▪ Good workplace – avoid distraction
▪ Be ready – materials, tools, papers, reference etc.
▪ Your prime time – morning or night
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17. Best Practice (2)
▪ Don’t be a multitasker
▪ Defer or pause for big tasks. Don’t be too stressful if
cannot finish on that day
▪ Use ONE model time management and improve it
over time
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18. Apps that can Help You to Prioritize
▪ Wunderlist
–Windows Desktop
–Apps
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20. Steps to Use Wunderlist
▪ WriteTODOs in Inbox
▪ Set a deadline or reminder for eachTODO (if possible)
▪ Click Star forVery ImportantTask (VIT)
▪ Today:TODOs which deadline is today
▪ Week: A set ofTODOS which deadline within this week
▪ If theTODO so big, decompose into smalls subTODOs
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22. Email
–Organize your email into personal, work etc.
–Flag which important to be
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23. Steps to Manage Emails
▪ Flag the important email
▪ WriteTODO (flagged email) intoWunderlist or
paper
▪ Unflagged the email
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26. Why Do We Procrastinate?
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27. Know Why your Procrastinate
▪ Too perfectionist
– Wait until everything come to me.
– I like to do step by step
▪ TheTask isTOO BIG or COMPLEX or HARD orTOO
EASY for me
– Not easy for me to do at once
– Need more than 4 peoples to do that
– Like piece of cake
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28. Know Why your Procrastinate
▪ I don’t like it – No feeling at all
–No heart
▪ No reward for me or I don’t see any
consequence at all
–Deadline still far away
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29. How to Beat It?
▪ Start with 2 minutes task
–Wash your teeth
–Going laundry
–Buy something for your kitchen
–Tidy up your workspace
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30. How to Beat It? (2)
▪ ListTODOs andTick the completeTODOs
–Complete the task and hunger to tick another
TODOs
–Go to another stage – Pomodoro technique: 1 task
as 25 min break 5 min continue 25 min (4 reps).
Break with 15 mins or lunch. Continue the cycle
▪ Evaluate your performance
–Reward yourself after completed the cycle.
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31. Take Home Message
▪ Unknown or missing priorities will lead to unknown
TODOs
▪ TODOs with an important rank and a clear deadline
will help in prioritizing theTODOs and life
▪ Wunderlist and email only tools that can help us in
managing and prioritizing theTODOs
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32. Take Home Message (2)
▪ Procrastination is not about lack of time
management. It is part of human lifestyle
▪ Begin 2 minutes task can beat the procrastination
▪ Make a dua’ – Rabbish rahli sadri, wa yassirli amri,
….
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