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Project Management 2.0          Janardan Revuru, PMP1/38
About Me        Currently working as Project Manager @ HP        Last 7 years as Project Manager        Fifteen years i...
Agenda        Objective        Traditional Project Management        What is Project Management 2.0?        Web 2.0 an...
Central Theme             Evolving and disruptive                      trends            in enterprises and future        ...
Objective        Awareness of emerging technologies and tools        Definitive way to choose communication tools       ...
Business Context        Increased competition        Changing consumer preferences        Shorter time to market       ...
Business Imperatives        Hiring and keeping best people        Driving innovation        Customers. Customers. Custo...
Top 3 Challenges for Project       Managers       1. Distributed teams       2. Limitations with Traditional tools       3...
Challenges – Distributed Teams        Different geography        Different time zones   Communicati        Different cu...
Challenges – Traditional Tools         Email overload/overuse            Workflow tool – create, review, approve        ...
Challenges – Communication        channels                                 Control            Top Down             Imposed...
The Next Gen Enterprise12/38 Project Management 2.0                               01 Dec 2011
Enterprise 2.0 and Web 2.0                  Web 2.0                Collaboration                     2.0                En...
Enterprise 2.0         Agility         Innovation         Team Productivity         Office 2.0         Social Media  ...
Project Management 2.0                   Top Down Approach                        Bottom up Approach           Inflexibili...
Web 2.0 Features         Post dot-com bust era         Tim O’Reilly coined the word         Web as a platform         ...
Web 2.0 Tools         Wiki         Blogs         RSS         Integrated Project Site         Mashups         Podcast...
Application of Web 2.018/38 Project Management 2.0                               01 Dec 2011
Best use of Web 2.0 Tools         When report needs input from more than 3          people         When project contribu...
Project Communication Plan                                                                                                ...
Web 2.0 Tools - Mashups21/38   Project Management 2.0    01 Dec 2011
Status Report – Mashups         ExampleProject Name: PM2.0Summary           Statu                              Project    ...
Mashups         Enterprise Mashups            Will enable situational applications to be built            Structured an...
Wiki in Projects        Features                  Uses         Easy to create/edit      Minutes of the         Multiple...
Wiki Products                                 MindMap support. Fast. Flash support.                                       ...
Blogs for Project Management        Features                 Purpose         Short for web log       Project Updates    ...
Blog Products                                 Informal blogs.                                 Lively look and feel.       ...
RSS for Project Management        Features                    Purpose         Web feed formats           Notify stakehol...
RSS Clients29/38   Project Management 2.0   01 Dec 2011
Integrated Project Site        Features                     Purpose         Centralized                 One Place for al...
IPS Products                                 Task Management with Email integr                                 Office suit...
Try Yourself!                             1. Install        2. Download                               4. Open        3. Un...
Project Management Software         Basic Project Management            Task, Team, Goal Management            Lighthou...
Project Management Software        (2)         Collaboration and Conferencing            activeCollab            Vyew  ...
Conclusion         Collaboration as way of life, than competitive          advantage         Mashups to be used extensiv...
Comments                                 Thoughts                                   Q&A36/38   Project Management 2.0     ...
Connection              ProjectManagement2dot0                                    Janardan@                               ...
THANK YOU38/38   Project Management 2.0               01 Dec 2011
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Project management 2.0

  1. 1. Project Management 2.0 Janardan Revuru, PMP1/38
  2. 2. About Me  Currently working as Project Manager @ HP  Last 7 years as Project Manager  Fifteen years in IT/Software  Worked for startups, SIEMENS, MOTOROLA, NORTEL  Interested in Open Source and Web 2.0  Blogger on topics - Productivity Software, Financial Management, Project Management  Academics: B.E, MBA, PMP and Certified Financial Manager2/38 Project Management 2.0 01 Dec 2011
  3. 3. Agenda  Objective  Traditional Project Management  What is Project Management 2.0?  Web 2.0 and Tools  Future Trends3/38 Project Management 2.0 01 Dec 2011
  4. 4. Central Theme Evolving and disruptive trends in enterprises and future role of Project Manager4/38 Project Management 2.0 01 Dec 2011
  5. 5. Objective  Awareness of emerging technologies and tools  Definitive way to choose communication tools  Contribution to PM 2.0 http://projectmanagement2dot0.blogger.com5/38 Project Management 2.0 01 Dec 2011
  6. 6. Business Context  Increased competition  Changing consumer preferences  Shorter time to market  Rapid technology changes6/38 Project Management 2.0 01 Dec 2011
  7. 7. Business Imperatives  Hiring and keeping best people  Driving innovation  Customers. Customers. Customers.  Sustain cost-reduction measures  Technology as strategic asset  Reaching global markets  Increased collaboration7/38 Project Management 2.0 01 Dec 2011
  8. 8. Top 3 Challenges for Project Managers 1. Distributed teams 2. Limitations with Traditional tools 3. Rigid Communication Channels8/38 Project Management 2.0 01 Dec 2011
  9. 9. Challenges – Distributed Teams  Different geography  Different time zones Communicati  Different cultures on  Virtual teams overheads or delays9/38 Project Management 2.0 01 Dec 2011
  10. 10. Challenges – Traditional Tools  Email overload/overuse  Workflow tool – create, review, approve  Document repository  For status tracking  Distribution list  Desktop Centered  Project Tracking applications  Documents  Email archives (PST)10/38 Project Management 2.0 01 Dec 2011
  11. 11. Challenges – Communication channels Control Top Down Imposed Stiffness11/38 Project Management 2.0 01 Dec 2011
  12. 12. The Next Gen Enterprise12/38 Project Management 2.0 01 Dec 2011
  13. 13. Enterprise 2.0 and Web 2.0 Web 2.0 Collaboration 2.0 Enterprise 2.0 Project Management 2.013/38 Project Management 2.0 01 Dec 2011
  14. 14. Enterprise 2.0  Agility  Innovation  Team Productivity  Office 2.0  Social Media Enterprise Web 2.0 to hit $4.6B in 201314/38 Project Management 2.0 01 Dec 2011
  15. 15. Project Management 2.0 Top Down Approach Bottom up Approach Inflexibility Flexibility Bureaucracy Agility Overall control Collaboration Imposed processes Team-driven process External motivation Internal motivation Project Management 2.0 Control and Collaboration Clarity of Project Goals Visibility of internal organizational processes Coordination and collective intelligence15/38 Project Management 2.0 01 Dec 2011
  16. 16. Web 2.0 Features  Post dot-com bust era  Tim O’Reilly coined the word  Web as a platform  Human Aspects  Made of people (not techies)  Wisdom of crowds (“crowdsourcing”)  Personalization  Community  Network Effect16/38 Project Management 2.0 01 Dec 2011
  17. 17. Web 2.0 Tools  Wiki  Blogs  RSS  Integrated Project Site  Mashups  Podcasts (audio, video)  Tagging  Social Bookmarking  Social Networking17/38 Project Management 2.0 01 Dec 2011
  18. 18. Application of Web 2.018/38 Project Management 2.0 01 Dec 2011
  19. 19. Best use of Web 2.0 Tools  When report needs input from more than 3 people  When project contributors or stakeholders could change during life of the project  Your team/organization focus is on continuous improvement  When teams are in different geographies and time zones19/38 Project Management 2.0 01 Dec 2011
  20. 20. Project Communication Plan How (Typical Who (Responsible, When (TimingWhat (The Content) Why (Communication Purpose) Methods Audiences) or Periodicity) of Communication) A. Initial CommunicationsProject Charter This is the foundation of approval and project Requestor, Sponsor; Executives, As early as possible, updated Discussion; Analysis, continuation Decision-Makers with changed and/or approved Informal or Formal Report statusInitial High Level Plan Agree to high-level plan and commitments needs Sponsor, Leadership Team, Team As early as possible, updated Meeting; Structured to achieve it Members, Executives, Interested with change and/or approved Discussion; Formal Report parties status B. Recurring Communications Identify current status, planned end date and Leadership team; Team Weekly or in a cycle identified Formal reportStatus report cost; includes open issues; accomplishments members, Sponsors, Decision in plan and high level schedule makers Visually show progress in results and/or time or Leadership team, Sponsor, Monthly or identified in Graphic representation onStoplight, cost used, to maintain excitement with those Interested Parties communication plan project room walls or in who prefer charts and numbers presentationsCountdown, Burndown charts C. Close-out Communications Approve results to date, and approval to Sponsor, Decision-makers; At major milestones or stage Meeting, Formal reportMilestone or Stage- proceed, revise or cancel Leadership team; Team members gate approvalsgate reviews Capture and apply the most important lessons Leadership team, team members, End of each phase, stage or Solicitation, thenLessons Learned learned for later initiative Sponsor, Decision makers project discussion. Analysis and informal reporting Reward all stakeholders for phase and end Sponsor, Team Members, End of each phase, stage or Capture the celebrationTeam Celebration results Leadership team and interested project pictures 20/38 Project Management 2.0 parties 01 Dec 2011
  21. 21. Web 2.0 Tools - Mashups21/38 Project Management 2.0 01 Dec 2011
  22. 22. Status Report – Mashups ExampleProject Name: PM2.0Summary Statu Project Accomplishments: s Blogs 1. Milestone AXSchedule 2. Alpha Testing 3. RequirementsScope Management 4.Budget BudgetQuality Tracking Top Risks KPI Index Defect 1. Procurement SPI 1.2 Tracking Tool stuck 2. Attrition 30% CPI 1.1 3. Project Tracker 22/38 Project Management 2.0 01 Dec 2011
  23. 23. Mashups  Enterprise Mashups  Will enable situational applications to be built  Structured and unstructured data  Yahoo! Pipes for end users  JackBe Presto – for visually rich and interactive dashboards  Project Management Mashups  Serena Project and Portfolio Management (PPM)  Projects, People, Costs management23/38 Project Management 2.0 01 Dec 2011
  24. 24. Wiki in Projects Features Uses  Easy to create/edit  Minutes of the  Multiple simultaneous meeting users  Requirements  Versioning gathering  Access Control  Planning project design  Risk Analysis  User Stories and Use cases24/38 Project Management 2.0  Project Tracking Dec 2011 01
  25. 25. Wiki Products MindMap support. Fast. Flash support. Wiki rules like Wikipedia. Easy backup. Enterprise class. Calendar plugin. Spreadsheet plugin Wikipedia. Wider community.25/38 Project Management 2.0 01 Dec 2011
  26. 26. Blogs for Project Management Features Purpose  Short for web log  Project Updates  Replaced BBS, Email  Project Lists Announcements  Posts are listed  Exchange of ideas chronological order  Involvement of stakeholders  Get feedback  Connect with partners  Tacit Knowledge26/38 Project Management 2.0 01 Dec 2011
  27. 27. Blog Products Informal blogs. Lively look and feel. Facebook-like UI. Social Networking. Internet Forum. Good for interaction with multiple functions (outside R&D).27/38 Project Management 2.0 01 Dec 2011
  28. 28. RSS for Project Management Features Purpose  Web feed formats  Notify stakeholders  Notification of updates  User freedom to opt-  Many clients out  Aggregate many sources28/38 Project Management 2.0 01 Dec 2011
  29. 29. RSS Clients29/38 Project Management 2.0 01 Dec 2011
  30. 30. Integrated Project Site Features Purpose  Centralized  One Place for all Information and Project Information communication  Contact information  Manage workflows  RACI Chart  Secure through  Meeting calendar access control  Project goals and vision  Manage Auditing  Document repository  No client installation  Project schedule30/38 Project Management 2.0  Status Reports 01 Dec 2011
  31. 31. IPS Products Task Management with Email integr Office suite, CRM, Project Managem Rated as Top Project Management T Covers all Project Management Knowledge Areas31/38 Project Management 2.0 01 Dec 2011
  32. 32. Try Yourself! 1. Install 2. Download 4. Open 3. Unzip to C:xampphtdocs URL http://localost/<app>32/38 Project Management 2.0 01 Dec 2011
  33. 33. Project Management Software  Basic Project Management  Task, Team, Goal Management  Lighthouse, Basecamp  Wiki-based Project Management  Management of Tasks, Team, Goals, Documents and schedule  TracProject  Bug and Ticket Tracking  16bugs33/38 Project Management 2.0 01 Dec 2011
  34. 34. Project Management Software (2)  Collaboration and Conferencing  activeCollab  Vyew  Invoices  Simple Invoices  Less Accounting  Time Tracking  syncd  fourteenDayz34/38 Project Management 2.0 01 Dec 2011
  35. 35. Conclusion  Collaboration as way of life, than competitive advantage  Mashups to be used extensively  Open formats and tools for easy integration35/38 Project Management 2.0 01 Dec 2011
  36. 36. Comments Thoughts Q&A36/38 Project Management 2.0 01 Dec 2011
  37. 37. Connection ProjectManagement2dot0 Janardan@ Janardan.Revuru@ Janardan Revuru37/38 Project Management 2.0 01 Dec 2011
  38. 38. THANK YOU38/38 Project Management 2.0 01 Dec 2011
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