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Managing the Records Verification
Process for Establishing MAOP and MOP


     NRG Tech, LLC &
     McElroy Consulting, LLC
Problem
• PHMSA Advisory Bulletin 11–01
  ▫ Review of design, construction, inspection, testing and other related data to
    establish MAOP and MOP
  ▫ Ensure that the records used are reliable, traceable, verifiable, and complete
• The Pipeline Safety, Regulatory Certainty, and Job Creation Act of 2011
  ▫ PHMSA to direct each owner or operator of a gas transmission pipeline and
    associated facilities to provide verification that their records accurately reflect
    MAOP of their pipelines within Class 3 and Class 4 locations and in Class 1 and
    Class 2 locations in High Consequence Areas (HCAs).
• PHMSA Advisory Bulletin on May 7, 2012
  ▫ Reminding operators of gas and hazardous liquid pipeline facilities to verify their
    records relating to operating specifications for MAOP and MOP
  ▫ Informing gas operators of anticipated changes in:
        annual reporting requirements to document the confirmation of MAOP
        reporting total mileage and mileage with adequate records,
        when reports will be due
        what PHMSA considers an adequate record
Challenge
• Operators facing a monumental task of:
  ▫ Determining location throughout the organization where records are or have been
    stored
  ▫ Reviewing, summarizing and compiling relevant data
  ▫ Reviewing the complied data and matching to pipeline
  ▫ Determining the adequacy of data to verify MAOP for each pipeline segment
  ▫ Resolving any discrepancies and gaps,
  ▫ Comparing with GIS records and linking verification records
  ▫ Utilizing verified data to validate the MAOP for the pipeline and all associated
    components
  ▫ If MAOP cannot be verified, what action to take
• Each operator is unique in terms of:
  ▫ What data they have collected
  ▫ How they have handled data
  ▫ Where data is stored
• Many moving parts and opportunities to let important items fall through
  the cracks
Records Verification Process

     Find/            Review/         Verification/      Risk Based          MAOP
    Capture           Compile          Validation        Alternative       Verification




        Traceable                    Verifiable                   Complete


   Processes                    Procedures                       Standards


                                  Technology
Technology provides the supports needed to track each step of the verification process and
        ensure & document compliance with company standards & procedures
Solution
• Lightweight tool that manages the records
  verification process
  ▫   Rapid deployment
  ▫   Builds a foundation for a clear and repeatable process
  ▫   Ensures continuity, consistency and validity
  ▫   Manages process metrics (budget, schedule, etc.)
  ▫   Ensures accountability and transparency
• Disciplined processes underpinned with standards
  and procedures
• Fully documented solution that fits within current
  enterprise requirements
Records Verification Process Dashboard

• Support real-time
  user interaction
  and management
  of work
• Provides
  verification
  process metrics
• Ties all relevant
  human and system
  work together
Centralized Management of
  MAOP Verification Tasks
• Provides visibility for
  each task by pipeline
  segment
• Identified individual
  responsible and date
  due
• Flags overdue items
  that require escalation
Workflow Wizard Guides Process

• Configurable for
  company specific
  process
• Allows for linking
  supporting
  documentation for
  each step
• Automatically
  determine next step
  based on responses
• Task assignment
  tracked for each
  process step
Provides Accountability and Transparency

 • Identifies each task by
   pipeline segment
 • Tracks status for each
   task
 • Provides reminders
   and alerts for overdue
   tasks
 • Sends e-mail alerts
 • Facilitates escalation of
   non-responsive
   individuals
Link Directly to Source
Variety of Reporting Options
                               Documents
For More Information or to
           Schedule a Demonstration

Mike Gloven                    Rob McElroy
NRG Tech, LLC                  McElroy Consulting, LLC
(303) 881-4379                 (970) 391-8867
michaelgloven@nrgtech.us.com   rob.mcelroy@pipelinemonitor.com
www.nrgtech.us.com             www.pipelinemonitor.com

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MAOP Process Validation

  • 1. Managing the Records Verification Process for Establishing MAOP and MOP NRG Tech, LLC & McElroy Consulting, LLC
  • 2. Problem • PHMSA Advisory Bulletin 11–01 ▫ Review of design, construction, inspection, testing and other related data to establish MAOP and MOP ▫ Ensure that the records used are reliable, traceable, verifiable, and complete • The Pipeline Safety, Regulatory Certainty, and Job Creation Act of 2011 ▫ PHMSA to direct each owner or operator of a gas transmission pipeline and associated facilities to provide verification that their records accurately reflect MAOP of their pipelines within Class 3 and Class 4 locations and in Class 1 and Class 2 locations in High Consequence Areas (HCAs). • PHMSA Advisory Bulletin on May 7, 2012 ▫ Reminding operators of gas and hazardous liquid pipeline facilities to verify their records relating to operating specifications for MAOP and MOP ▫ Informing gas operators of anticipated changes in:  annual reporting requirements to document the confirmation of MAOP  reporting total mileage and mileage with adequate records,  when reports will be due  what PHMSA considers an adequate record
  • 3. Challenge • Operators facing a monumental task of: ▫ Determining location throughout the organization where records are or have been stored ▫ Reviewing, summarizing and compiling relevant data ▫ Reviewing the complied data and matching to pipeline ▫ Determining the adequacy of data to verify MAOP for each pipeline segment ▫ Resolving any discrepancies and gaps, ▫ Comparing with GIS records and linking verification records ▫ Utilizing verified data to validate the MAOP for the pipeline and all associated components ▫ If MAOP cannot be verified, what action to take • Each operator is unique in terms of: ▫ What data they have collected ▫ How they have handled data ▫ Where data is stored • Many moving parts and opportunities to let important items fall through the cracks
  • 4. Records Verification Process Find/ Review/ Verification/ Risk Based MAOP Capture Compile Validation Alternative Verification Traceable Verifiable Complete Processes Procedures Standards Technology Technology provides the supports needed to track each step of the verification process and ensure & document compliance with company standards & procedures
  • 5. Solution • Lightweight tool that manages the records verification process ▫ Rapid deployment ▫ Builds a foundation for a clear and repeatable process ▫ Ensures continuity, consistency and validity ▫ Manages process metrics (budget, schedule, etc.) ▫ Ensures accountability and transparency • Disciplined processes underpinned with standards and procedures • Fully documented solution that fits within current enterprise requirements
  • 6. Records Verification Process Dashboard • Support real-time user interaction and management of work • Provides verification process metrics • Ties all relevant human and system work together
  • 7. Centralized Management of MAOP Verification Tasks • Provides visibility for each task by pipeline segment • Identified individual responsible and date due • Flags overdue items that require escalation
  • 8. Workflow Wizard Guides Process • Configurable for company specific process • Allows for linking supporting documentation for each step • Automatically determine next step based on responses • Task assignment tracked for each process step
  • 9. Provides Accountability and Transparency • Identifies each task by pipeline segment • Tracks status for each task • Provides reminders and alerts for overdue tasks • Sends e-mail alerts • Facilitates escalation of non-responsive individuals
  • 10. Link Directly to Source Variety of Reporting Options Documents
  • 11. For More Information or to Schedule a Demonstration Mike Gloven Rob McElroy NRG Tech, LLC McElroy Consulting, LLC (303) 881-4379 (970) 391-8867 michaelgloven@nrgtech.us.com rob.mcelroy@pipelinemonitor.com www.nrgtech.us.com www.pipelinemonitor.com

Notes de l'éditeur

  1. Business Process Management (BPM) is a proven technology that orchestrates work across systems and departmentsSupport real-time user-interaction Management of work Work metrics Ties all relevant human and system work together:Orchestrates cross-functional end-to-end work-flows, such as DIMP which is a series of interactive and dependent workIt’s ideal for DIMP compliance as companies already have many of the required processes, systems and people in place The role is documenting process, improving process, measuring and acting on performance indicators and incorporating risk based decision-makingValue of BPM to DIMPCommunicates WorkDocuments WorkAutomates WorkNotifies and Escalates Out of Tolerance WorkLeverages Existing Systems and ProcessesManages Process Metrics (Time, Deadlines)Supports Continuous ImprovementConfigurable to Company Processes & CultureWeb-Based, Mobil Based