1. Managing the Records Verification
Process for Establishing MAOP and MOP
NRG Tech, LLC &
McElroy Consulting, LLC
2. Problem
• PHMSA Advisory Bulletin 11–01
▫ Review of design, construction, inspection, testing and other related data to
establish MAOP and MOP
▫ Ensure that the records used are reliable, traceable, verifiable, and complete
• The Pipeline Safety, Regulatory Certainty, and Job Creation Act of 2011
▫ PHMSA to direct each owner or operator of a gas transmission pipeline and
associated facilities to provide verification that their records accurately reflect
MAOP of their pipelines within Class 3 and Class 4 locations and in Class 1 and
Class 2 locations in High Consequence Areas (HCAs).
• PHMSA Advisory Bulletin on May 7, 2012
▫ Reminding operators of gas and hazardous liquid pipeline facilities to verify their
records relating to operating specifications for MAOP and MOP
▫ Informing gas operators of anticipated changes in:
annual reporting requirements to document the confirmation of MAOP
reporting total mileage and mileage with adequate records,
when reports will be due
what PHMSA considers an adequate record
3. Challenge
• Operators facing a monumental task of:
▫ Determining location throughout the organization where records are or have been
stored
▫ Reviewing, summarizing and compiling relevant data
▫ Reviewing the complied data and matching to pipeline
▫ Determining the adequacy of data to verify MAOP for each pipeline segment
▫ Resolving any discrepancies and gaps,
▫ Comparing with GIS records and linking verification records
▫ Utilizing verified data to validate the MAOP for the pipeline and all associated
components
▫ If MAOP cannot be verified, what action to take
• Each operator is unique in terms of:
▫ What data they have collected
▫ How they have handled data
▫ Where data is stored
• Many moving parts and opportunities to let important items fall through
the cracks
4. Records Verification Process
Find/ Review/ Verification/ Risk Based MAOP
Capture Compile Validation Alternative Verification
Traceable Verifiable Complete
Processes Procedures Standards
Technology
Technology provides the supports needed to track each step of the verification process and
ensure & document compliance with company standards & procedures
5. Solution
• Lightweight tool that manages the records
verification process
▫ Rapid deployment
▫ Builds a foundation for a clear and repeatable process
▫ Ensures continuity, consistency and validity
▫ Manages process metrics (budget, schedule, etc.)
▫ Ensures accountability and transparency
• Disciplined processes underpinned with standards
and procedures
• Fully documented solution that fits within current
enterprise requirements
6. Records Verification Process Dashboard
• Support real-time
user interaction
and management
of work
• Provides
verification
process metrics
• Ties all relevant
human and system
work together
7. Centralized Management of
MAOP Verification Tasks
• Provides visibility for
each task by pipeline
segment
• Identified individual
responsible and date
due
• Flags overdue items
that require escalation
8. Workflow Wizard Guides Process
• Configurable for
company specific
process
• Allows for linking
supporting
documentation for
each step
• Automatically
determine next step
based on responses
• Task assignment
tracked for each
process step
9. Provides Accountability and Transparency
• Identifies each task by
pipeline segment
• Tracks status for each
task
• Provides reminders
and alerts for overdue
tasks
• Sends e-mail alerts
• Facilitates escalation of
non-responsive
individuals
11. For More Information or to
Schedule a Demonstration
Mike Gloven Rob McElroy
NRG Tech, LLC McElroy Consulting, LLC
(303) 881-4379 (970) 391-8867
michaelgloven@nrgtech.us.com rob.mcelroy@pipelinemonitor.com
www.nrgtech.us.com www.pipelinemonitor.com
Notes de l'éditeur
Business Process Management (BPM) is a proven technology that orchestrates work across systems and departmentsSupport real-time user-interaction Management of work Work metrics Ties all relevant human and system work together:Orchestrates cross-functional end-to-end work-flows, such as DIMP which is a series of interactive and dependent workIt’s ideal for DIMP compliance as companies already have many of the required processes, systems and people in place The role is documenting process, improving process, measuring and acting on performance indicators and incorporating risk based decision-makingValue of BPM to DIMPCommunicates WorkDocuments WorkAutomates WorkNotifies and Escalates Out of Tolerance WorkLeverages Existing Systems and ProcessesManages Process Metrics (Time, Deadlines)Supports Continuous ImprovementConfigurable to Company Processes & CultureWeb-Based, Mobil Based