Presentation by Médecins Sans Frontières/Doctor Without Borders on their Master and Reference Data Management Program.

1. Médecins Sans Frontières
The Codification Project
19 November 2014
Micropole FORUM MDM
Patrick Gobin

2. Agenda
MSF Organisation
Project Scope landscape / scope / objectives
Project Phases
Data Governance
Lessons learnt
2

3. Worldwide Non Governmental Medical Organisation [2013]
3
5 million private donors
35,000 Staff
953 million Eur
9,029,100 Outpatient
477,700 Inpatient
67 Countries
More then 400 projects

4. Doctors Without Borders/Médecins Sans
Frontières (MSF) is a private international
association. The association is made up mainly of
doctors and health sector workers and is also
open to all other professions which might help in
achieving its aims. All of its members agree to
honor the following principles:
Médecins Sans Frontières provides assistance
to populations in distress, to victims of natural
or man-made disasters and to victims of armed
conflict. They do so irrespective of race, religion,
creed or political convictions.
Médecins Sans Frontières observes neutrality
and impartiality in the name of universal
medical ethics and the right to humanitarian
assistance and claims full and unhindered
freedom in the exercise of its functions.
Members undertake to respect their professional
code of ethics and to maintain complete
independence from all political, economic, or
religious powers.
As volunteers, members understand the risks
and dangers of the missions they carry out and
make no claim for themselves or their assigns for
any form of compensation other than that which
the association might be able to afford them.
“…assistance to
populations in
“…neutrality and distress”
impartiality”
“…medical ethics”
“…independence
from all political,
economic, or
religious powers.”
“…As volunteers,
members make no
claim for themselves”
MSF Charter

5. 23 "sections “ / 5 Operational Centres
5
3 European Supply Centres (Bordeaux, Brussels, Amsterdam)
Regional supply centres

6. 6
Project landscape = one central MDM

7. Project Objectives on Product Master Data
Maintain the positive characteristics of the current
codification
Enhance interoperability in the MSF movement
Enhance quality of codes lists available in order
tools
Improve ITC standard article information
Improve article information exchange between the
technicians in MSF
Reduce delay between the approval decision and
the availability of the codes (Field & Catalogs)
Define common classification
Improve information on Kits (products made by
MSF)
7

8. UNIDATA PILOT SCOPE WITH MICROPOLE PHASE 1 MASTER DATA
Technical sheet => Specification of the product Article => Product
Kits => Products that MSF assembles for emergencies
= Bill Of Material
Page 8

9. UNIDATA PILOT SCOPE WITH MICROPOLE PHASE 1
Document repository
Knowledge Transfer to MSF
Page 9
Validation Processes of products and specification
Data Quality Indicators

10. MSF PROJECT PHASES
Phase 0 match/dedupe/clean
 Load International articles (Standard, and 3 ESC Z codes)
 Load Technical Sheet / FFF (info needed for deduping)
 match/dedupe/clean
Phase 1 Articles / Catalog
 domain article, FFF, technical sheet, link to Chart of Accounts
 workflows (standardization/ article life cycle)
 Data metrics
 Catalog production (paper, CD Rom, Tukul)
 Real time link with Unifield + ESC
 Excel XML export to downstream system
Phase 2 Scope expansion
 Medical Product qualification master data and processes, including Manufacturer
 Kits
 Regular local codes and local codes rationalization
 Local codes and ITC master system access for coordination staff for countries with Inter
section projects
Page 10

11. MSF PROJECT PHASES CONTINUED
Phase X = These are potential candidates that
have been identified. The formal decision to
include them has not been taken
 The Manufacturer entity: ESC systems are managing the Manufacturer and are
therefore managing the article to manufacturer relationship.
 The chart of accounts as Master Domain with full governance processes
 Suppliers
 Country constraints: information on country importation rules or limitations for
specific articles
 Local codes and ITC master system access for coordination staff
These phases are decided by the Codification
Steering Committee
Page 11

12. Planning
Phase 1
Phase 1 Articles
12
Build & unit
Build
MSF matching/dep
Key User training
Assess
Assess
Build
MSF Supply
UAT
Phase 0 Matching / Deduping
Build Test
APU Assess Build Test
Unifield ?? Assess Build Test
Preparation Unifield Live
Design
MSF Logistique
Log FFF writing batch 1
HHiigghh MMSSFF iinnvvoollvveemmeenntt KKeeyy mmiilleessttoonneess
tests
Pilot
run
Key User
training
Catalog OCB forecast
& catalog
Test
Test
Unidata
Linkage ESC
User
training
2014 June July August Sept. October November December January February
2015
Log7 ??
Assess Build Test
March
Catalog info Stock Inv
Field
Design
Build
WWee aarree
hheerree !!

13. Data Governance
Based on the product Master Data contained in
the ITC Catalogs => sent to the field
Clarify and Expand the role
Publication of rules
Training on rules
Checking rules
Data Governance body to arbitrate
and make decisions if needed
Includes all stakeholders
13

14. Lessons learnt … so far
Foresee a reasonable scope, deliver in a gradual
fashion
Start with known Master Data that is already
aligned (ITC catalogs)
There is never enough communication to
convince people to move outside their information
silos
A good (project) data governance is an asset
Assortment rationalisation is a by product of the
matching / deduping exercise
14

15. Thanks – Merci!