"عسى أن تكون علما ينتفع به" soft skills time management important versus urgent

1. Time Management
Urgent and Important Matrix

2. What is time management? When? Why?
Urgent and important matrix
Action priority matrix
Components of time management
Time management techniques
Tools for time management
Technology and time management
Time management skills
Role of managers in inculcating time
management skills in employees
Time management in corporate
Practicing time management at workplace
Managing interruptions
Relationship between stress and time
management
Time management tips
Use your energy efficiently

3. Urgent/Important Matrix
It helps you overcome the natural habit of
focusing on urgent activities.

4. So,
You can keep enough time to
focus on what’s really important.

5. Steps to Use the Urgent/Important Matrix

6. 1. List down all the activities and projects you have to do.
– Make sure you include all your tasks, even if those you feel they are unimportant.
2. Determine importance to each activity - Use a scale of 1 to 5 to assign.
– To decide if a task is important or not is by identifying whether the task helps you meet your goals
3. Determine the urgency of each activity - Use a scale of 1 to 5 to assign.
4. As per the assigned importance and urgency, you should put the listed items on the
Urgent/Important Matrix.
5. Schedule your priorities by analysing the matrix by using the strategies described for
each quadrant.

7. Strategies to Evaluate Urgent/Important Matrix
Important
Not Urgent
NotImportant
Urgent
1.
Quadrant of Manage
2.
Quadrant of Leadership & Quality
3.
Quadrant of Deception
4.
Quadrant of Waste
1
2
3
4
5
5 34 2 1

8. Quadrant I of Urgent/Important Matrix
Quadrant of manage
Quadrant of necessity
(important – urgent)
1. Crisis
2. Deadline-driven projects
3. Resolving immediate problems
Not UrgentUrgent
1.
Quadrant of Manage
2.
Quadrant of Leadership &
Quality
3.
Quadrant of Deception
4.
Quadrant of Waste
Important
Not
Important

9. The Quadrant of Manage
› Make sure you spend your time on the activities listed in this quadrant.
› This is where you manage; you produce, where you bring your experience and
judgment to bear in responding to many needs and challenges.
› Many important activities become urgent through procrastination, or because you
didn’t make enough prevention and planning.

10. Quadrant II of Urgent/Important Matrix
Quadrant of leadership & quality
Quadrant of quality and personal
leadership
(important – not urgent)
1. Relationship building
2. Recognize new opportunities
3. Planning & recreation
4. Problem prevention
5. Building your dream career
6. Personal development
7. Improving your health
Not UrgentUrgent
1.
Quadrant of Manage
2.
Quadrant of Leadership &
Quality
3.
Quadrant of Deception
4.
Quadrant of Waste
Important
Not
Important

11. The Quadrant of Quality
› Here’s where you do your long-range planning, anticipate and prevent problems,
empower others, broaden your mind and increase your skills.
› Ignoring this quadrant feeds and enlarges quadrant i, creating stress, burnout, and
deeper crises for the person consumed by it.
› Investing in this quadrant shrinks quadrant i.

12. Quadrant III of Urgent/Important Matrix
Quadrant of deception
(not important – urgent)
1. Interruption
2. Some calls, mails, reports &
meetings
Not UrgentUrgent
1.
Quadrant of Manage
2.
Quadrant of Leadership &
Quality
3.
Quadrant of Deception
4.
Quadrant of Waste
Important
Not
Important

13. The Quadrant of Deception
› The feeling that a task is urgent creates the illusion of importance.
› Many phone calls, meetings and drop-in visitors fall into this category.

14. Quadrant IV of Urgent/Important Matrix
Quadrant of waste
(not important – not urgent)
1. Surfing TV channels
2. Busy work
3. Some mails & calls
4. Time wasters
5. Pleasant activities
6. Mindless web surfing/chatting
Not UrgentUrgent
1.
Quadrant of Manage
2.
Quadrant of Leadership &
Quality
3.
Quadrant of Deception
4.
Quadrant of Waste
Important
Not
Important

15. The Quadrant of Waste
› You often “escape” to Quadrant IV for survival.
› Quadrant IV time-wasters;
1. Reading addictive novels
2. Watching mindless television shows
3. Gossiping at office

16. For efficient time management,
Increase your Q-2
Ensure your tasks are important but not urgent.

17. Contact us on;
ossama.motawae@eurekaeg.com
+201023985680