Ap test script

AIM
TE.040 SYSTEM TEST SCRIPT
Payables Implementation
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Creation Date: October 29, 2014
Last Updated: October 29, 2014
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TE.040 System Test Script
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02 - System Test Specifications < Defining Banks > 4 of 27

TE.040 System Test Script
Contents
Doc Ref:
October 29, 2014
Document Control...................................................................................................................ii
Overview...................................................................................................................................1
Century Date Compliance...............................................................................................1
System Test Sequences............................................................................................................2
01 - System Test Specifications < Opening Payable Periods >.........................................3
02 - System Test Specifications < Defining Banks >...........................................................4
03 - System Test Specifications < Defining Distribution Sets >........................................5
04 - System Test Specifications < PO Invoice for Goods >................................................6
05 - System Test Specifications < Prepayment (Supplier / Employee Advances) >....7
6 - System Test Specifications < Prepaid Expenses, Rent & Other Advances >............9
7 - System Test Specifications < Employee Expense Reports >......................................11
8 - System Test Specifications < Debiting Suppliers Liability >.....................................13
9 - System Test Specifications < Create Invoice Not Matched To PO >.......................14
10 - System Test Specifications < Supplier / Employee Refund >.................................16
11 - System Test Specifications < Entering Payments >.................................................17
12 - System Test Specifications < Cancel Unpaid Invoices >..........................................18
13 - System Test Specifications < Invoice Distribution Correction >............................19
14 - System Test Specifications < Void Payment >...........................................................20
15 - System Test Specifications < Payables Month-End Processing >...........................21
16 - System Test Specifications < Payables Close Period >.............................................23
Defect Log...............................................................................................................................24
Open And Closed Issues For This Deliverable.................................................................25
Open Issues......................................................................................................................25
Closed Issues...................................................................................................................25

Overview
Doc Ref:
This System Test Script documents the steps needed to test the integration of
application extensions with the target application system with respect to the
Payables process.
System testing measures the quality of the entire application system, using system
test sequences and scripts. You must create scripts for all business processes based
on the Mapped Business Requirements (BR.030). You should be able to reuse the
test scripts you created during Test Business Solutions (BR.080); however, the focus
of business solution testing is confirming individual business processes, while
business system testing focuses on confirming the collective application system. For
more information, refer to Business Mapping Test Results (BR.080) as a basis for
business system test specifications.
This system test will include the following types of testing:
· Integrated Business Processes
· Security Testing
Century Date Compliance
In the past, two-character date coding was an acceptable convention due to
perceived costs associated with the additional disk and memory storage
requirements of full four character date encoding. As the year 2000 approached, it
became evident that a full four character-coding scheme was more appropriate.
In the context of the Application Implementation Method (AIM), the convention
Century Date or C/Date support rather than Year2000 or Y2K support is used. It is
felt that coding for any future Century Date is now the modern business and
technical convention.
Every applications implementation team needs to consider the impact of the
Century Date on their implementation project. As part of the implementation effort,
all customizations, legacy data conversions, and custom interfaces need to be
reviewed for Century Date compliance.
Testing activities need to make sure that all interfaces and application extensions are
coded for Century Date compliance. System test scripts should include steps for
testing Century Date compliance.

System Test Sequences
Sequence # Payables Test Description Tester Test Status Pass/Fail Notes
1. Opening Payable Periods Opening Payable Periods Active
2. Defining Banks Defining Banks Active
3. Defining Distribution Sets Defining Distribution Sets Active
4. PO Invoice for Goods PO Invoice for Goods Active
5. Prepayment (Supplier / Employee
Advances)
Prepayment (Supplier / Employee
Advances)
Active
6. Prepaid Expenses, Rent & Other
Advances
Prepaid Expenses, Rent & Other Advances Active
7. Employee Expense Reports Employee Expense Reports Active
8. Debiting Suppliers Liability Debiting Suppliers Liability Active
9. Create Invoice Not Matched To PO Create Invoice Not Matched To PO Active
10. Supplier / Employee Refund Supplier / Employee Refund Active
11. Entering Payments Entering Payments Active
12. Cancel Unpaid Invoices Cancel Unpaid Invoices Active
13. Invoice Distribution Correction Invoice Distribution Correction Active
14. Void Payment Void Payment Active
15. Payables Month-End Processing Payables Month-End Processing Active
16. Payables Close Period Payables Close Period Active
Doc Ref:

01 - System Test Specifications < Opening Payable Periods >
Scenario
Step Event
Test
Step Role
Action
or Path Test Step Details Expected Results Actual Results Status
1.1 Period Start Open Payable
Period
AP Manager (N) Setup >
Calendar >
Accounting > AP
Accounting
Periods
- Select period to open.
- Status: Open
- Save your Work.
- The period status
change to Open
- The user can use this
period to Enter
Invoices and
Payments
Doc Ref:

02 - System Test Specifications < Defining Banks >
Scenario
Step Event
Test
Step Role
Action
2.1 Defining
Banks
(Functional
Currency
Bank
Accounts)
AP
Supervisor
Setup >
Payments >
Bank
(B) Bank
Accounts
(B) Payment
Documents
- Enter the required Bank Information:
- Bank Name:
- Bank Branch:
Save your Work
- (B) Press Bank Accounts to enter the required Bank Accounts
Information:
- Bank Account Name:
- Bank Account Number:
- Account Use: (Internal)
- Bank Account Currency: (Functional Currency)
- Cash Account:
- Cash clearing Account:
Save your Work
- (B) Press Payable Doc. to enter the required information:
- Enter a unique Document Name:
- Select a Disbursement Type: (Combined)
- Select a Payment Format: (Check)
- Enter in the Last Used: (the last payment document number
you used on a payment document)
- Enter in the Last Available: (the last payment document
number available for a payment document)
Save your Work
- Bank Account Saved
- Bank Payables
Document Saved
- The bank account and
the payables
document are
available for
payments
Doc Ref:

03 - System Test Specifications < Defining Distribution Sets >
Scenario
Step Event
Test
Step Role
Action
3.1 Defining
Distribution
Sets
AP Supervisor Setup > Invoice>
Distribution Set
- Name your Distribution Set: Office Rent
Expenses
- Percentage: 100
- Account: 01.0000.62601.001.0000.0000
Save your Work
- Distribution Set is
Saved and can be
used
Doc Ref:

04 - System Test Specifications < PO Invoice for Goods >
Scenario
Step Event
Test
Step Role
Action
4.1 Receive the
Invoice,
Receipt doc.
and purchase
order
Create
Standard
Invoice
(Match to
PO)
AP Invoice
User
(N) Invoices > Entry
> Invoice Batches
- Enter Batch Name:
- (B) Press Invoices to enter standard Matched
invoice
- Type: PO Default
- PO Number: Enter your PO Number
- Supplier Name: Supplier_Name (Defaulted)
- Supplier Site: Select Supplier site (Defaulted)
- Invoice Date:
- Invoice Number:
- Invoice Currency:
- Invoice Amount:
- Payment Terms:
- Payment Method:
- (B) Match & Select Purchase Order (to match the
invoice to your PO)
- (B) Distribution to review the created invoice lines
after matching to PO
Save the Invoice
- Standard Invoice Saved
- The invoice lines marked
with Track as an Assets
Check Box
4.2 Validate
Invoice and
create
accounting
AP
Invoice
> Invoice Batches
- Query on the Required Batch
- (B) Invoices and Query on the Required Standard
Invoice
- Review the Standard Invoice
- (B) Actions: Validate the Standard Invoice
- (B) Actions: Create Accounting
- The Standard Invoice should
pass validation
- The Accounting Entries
created
DR. Asset Acc 1000
DR. Asset Acc 300
CR. LC Account 300
CR. Supplier Lib. Acc 1000
Doc Ref:

05 - System Test Specifications < Prepayment (Supplier / Employee Advances) >
Scenario
Step Event
Test
Step Role
Action
5.1 Receiving
Request for
Prepayment
to Supplier
Enter
Prepayment
to Supplier
AP
Invoice
> Invoice Batches
- Enter Batch Name:
- (B) Invoices to enter the Prepayment Header
Information:
- Type: Prepayment
- Supplier Name: Supplier_Name
- Supplier Site: Select Supplier site
- Prepayment Date:
- Prepayment Number:
- Prepayment Currency:
- Prepayment Amount:
- Payment Terms:
- Payment Method:
- Settlement Date: (the date which after you can
apply the prepayment to standard invoice)
- Enter Prepayment Distribution Information:
- Type: Item
- Line Amount:
- Line Account: Accept the Default
Save the Prepayment
- Prepayment Saved
5.2 Validate
Prepayment
and create
accounting
AP
Invoice
> Invoice Batches
- (B) Invoices and Query on the Required
Prepayment
- Review the Prepayment
- (B) Actions: Validate the Prepayment
- The prepayment should pass
validation
created
DR. Supplier Prepay. Acc 1000
5.3 Print
Invoice
Register
Standard
Report
AP
Invoice
(N) Other > Requests
> Run
- Choose Single Request, then (B) Ok
- Select Report Name from LOV: (Invoice Register)
- Enter the mandatory report parameters and
specific your report by using the optionally
parameters
- (B) Press Ok
- (B) Press Submit
- (M) View > Requests > (B) Find to review your
request status and the view the output
- The Invoice register printed
5.4 Payment Due Create
Payment to
AP
Payment
> Invoice Batches >
- Enter Payment Information:
- Payment Type: Quick
- The Payment saved
- The GL Accounting Created
Doc Ref:

Scenario
Step Event
Test
Step Role
Action
Supplier (B) Actions > Pay in
full
- Payment Bank Account: Select Bank Account
- Payment Document: Select Payment Doc.
- Document Number: Last available document
- Payment Date:
- Supplier Name: Appears by default
- Supplier Site: Appears by default.
Save the Payment
- (B) Actions: Choose Format
- (B) Actions: Choose Create Accounting
- (M) Tools: View Accounting
and correct
DR. Supplier Lib. Acc 1000
CR. Bank cash clearing Acc 1000
Doc Ref:

6 - System Test Specifications < Prepaid Expenses, Rent & Other Advances >
Scenario
Step Event
Test
Step Role
Action
6.1 Receiving
Request for
Prepayment
to Supplier
Enter
Prepayment
to Supplier
AP Invoice (N) Invoice>
Entry> Invoice
Batch
- Enter Batch Name (All Rent Prepayments will be
entered in one batch in the beginning of each year
using Macro Upload Excel sheet, which will be
designed by Oratech)
- Enter Prepayment Header Information:
- Type: Prepayment
- Supplier Name:
- Supplier Site:
- Prepayment Date:
- Description: Prepaid expenses for 12 Months from
“MMM-YY” to “MMM-YY”
- Type: Item
- Line Amounts:
- Line Account: Prepaid Expense Account.
Save the Prepayment
- Prepayment Saved
- Prepayment Status
Never Validated
6.2 Validate
Prepayment
& Create
Accounting
AP Invoice (N) Invoice>
Entry> Invoice
Batch
- Query on the Required Prepayment
- (B) Actions: Validate the Prepayment
- Prepayment Saved
- Prepayment Status
unpaid
- GL Accounting
Created
6.3 Payment to
Supplier
AP Payment (N) Invoice>
Entry>Invoice
Batch > (B)
Actions > Pay
in full
- Payment Bank Account:
- Payment Document:
- Payment Date:
Save the Payment
- (B) Choose Actions: Format
- (B) Choose Actions: Create Accounting
- Prepayment Saved
- Prepayment Status
Available
- GL Accounting
Created
6.4 Recurring
Invoice
Creation
AP
Supervisor
(N) Invoice >
Entry >
Recurring
- Enter Supplier Name / Number:
- Enter Supplier Site:
- Payment Method
- Recurring Calendar:
- No of periods:
- First Period:
- Invoice Number: Alphanumeric (The invoice
number generated will contain this number
concatenated with the period name)
- Distribution Set: Rent Expenses
- Recurring Invoices
Template saved
with no error
Doc Ref:

Scenario
Step Event
Test
Step Role
Action
- Enter the invoice Currency & Payment Term:
- Enter the First Amount:
Save your Work
6.5 Recurring
Invoice
Periodical
Settlement
AP
Supervisor
(N) Invoice >
Entry >
Recurring
- Inquiry on your Recurring Invoice
- Enter Number of Invoices to be created: (One)
- (B) Press Create Recurring Invoices
- Name your Batch
- (B) Ok
Save your Work
- The Recurring
Invoices created
- No of remaining
Periods in the
Recurring Invoices
Template
decreases by one
6.6 Invoicing AP Invoice (N) Invoice>
Entry> Invoice
Batch
- Inquiry on the Batch Name (the one previously
named during the recurring Invoice Creation)
- Review the Invoice Created
Save the Invoice
- The Invoice Created
Correctly
6.7 Validate the
Invoices
AP
Supervisor
(N) Invoice>
Entry> Invoice
Batch
- Query on the Required Invoices
- Review the Invoices
- (B) Actions: Validate the Invoices
- If there is a number of invoices you can select more
than invoice and (B) Press Actions, Choose Validate
& Choose Create Accounting for the number of
invoices at once
- The Invoices
Validated
- The Accounting
created and correct
6.8 Payment
Due
Match the
available
prepayment
to supplier
invoice
AP Payment (N) Invoice>
Entry> Invoice
Batch
- Query on the Required Invoice
- (B) Actions: Choose Apply/Unapply Prepayment
- Mark the Check Box then enter the amount you want
to Match. Then (B) press Apply button
- The Invoice is Fully
Paid
- The Prepayment
Invoice is Partially
Applied
- The Accounting
Created and correct
Doc Ref:

7 - System Test Specifications < Employee Expense Reports >
Scenario
Step Event
Test
Step Role
Action
7.1 Receiving
Request for
Prepayment
to Employee
Enter
Prepayment
to Employee
AP Invoice (N) Invoice >
Entry >
Invoice Batch
- Enter Batch Name
- Enter Prepayment Header Information:
- Type: Prepayment
- Supplier Name: Select Employee name
- Supplier Site: Office
- Prepayment Date:
- Description: Employee Traveling expenses
- Line Type: Item
- Line Amounts:
- Line Account: Accept the Default
Save the Prepayment
- Prepayment Saved
- Prepayment Status
Never Validated
7.2 Validate
Employee
Prepayment
AP
Supervisor
(N) Invoice >
Entry >
Invoice Batch
- (B) Actions: Validate
- Prepayment Saved
- Prepayment Status
unpaid
- GL Accounting
Created and correct
7.3 Payments to
Employee
AP
Payment
(N) Invoice >
Entry >
Invoice Batch
(B) Actions >
Pay in full
- (B) Actions: Pay in Full
- Payment Document number:
- Payment Date:
Save the Payment
- (B) Actions: Format
- Prepayment Saved
- Prepayment Status
Available
- GL Accounting
Created and correct
7.4 Receiving
Employee
Expense
Report
Employee
Expense
Report Entry
Entry >
Expense
Reports
- Enter the Employee Name or Number
- Enter the GL Account: Defaulted from the HR setup
for employees, this account combination used to
default the missing segments for your expense
report template “Cost Center”
- Enter the invoice Number, Date & Currency:
- Enter the invoice Description:
- Optionally enter the Prepayment Number to be
applied to this invoice (limited to the exp. Report
amount)
- Select the Expense Template: Travel Exp
- Expense report is
saved
Doc Ref:

Scenario
Step Event
Test
Step Role
Action
- Select Meals: Enter Amount & Select Account
- Transportation: Enter Amount & Select Account
- Hotel: Enter Amount & Select Account
Save your work
7.5 Employee
Expense
Reports
create
AP
Supervisor
(N) Others >
Requests>
Run
- Select Request Name: Expense Report Import
- Enter Report Parameters:
- Batch Name:
- Source Payables Expense Reports
- GL Date:
- (B) Ok, (B) Submit
- Expense report
converted to invoice
correctly
7.6 Validate the
Invoice
AP
Supervisor
(N) Invoice >
Entry >
Invoice
Batches >
(B) Actions
- Query on the Required Invoice
- Review the Invoice
- (B) Actions: Validate Invoice
- (B) Create Accounting
- (M) Tools > View Accounting
- The Invoice
Validated
- The Accounting
Entry Created
7.7 Payment Due Payments to
Employee
AP
Payment
(N) Payments
> Entry >
Payments
- Payment Document:
- Payment Date:
- Supplier Name:
- Supplier Site:
- (B) Press Enter / Adjust Invoices
- Select the required Invoices to be paid
- Only the Remaining unpaid Amount Appears for
this Employees invoices
Save the Payment
- (B) Press Actions: Format
- (B) Press Actions: Create Accounting
- The Payment saved
- The Accounting
Entry Created
Doc Ref:

8 - System Test Specifications < Debiting Suppliers Liability >
Scenario
Step Event
Test
Step Role
Doc Ref:
Action
8.1 Receiving
credit note
from
supplier
Debiting
Suppliers
Liability
Entry > Invoice
Batches
- Enter Batch Name
- Enter Credit Memo Header Information:
- Type: Credit Memo
- Supplier Name:
- Supplier Site:
- Credit Memo Date:
- Credit Memo Amount: (Negative Amount)
- (B) Press Match to Invoice, then chooses the required Invoice
you need to match this credit memo to, by matching to Invoice
the Credit Memo distribution lines will be created
automatically
Save the Invoice
- The Credit Memo
Distribution Created
from the Original
Matched Invoice
Lines
- The Credit Memo
Saved
-
8.2 Validate Credit
Memo & Create
Accounting
AP
Supervisor
(N) Invoice >
Entry > Invoice
Batches
- Query on the Required Credit Memo
- Review the Credit Memo
- (B) Actions: Validate the Credit Memo
- The Credit Memo
Validated
- The Accounting
Entry Created
8.3 Payment
Due
Payments to
Supplier
AP Payment (N) Payments
> Entry >
Payments
- Payment Type: Manual
- Payment Document:
- Payment Date:
- Supplier Name:
- Supplier Site:
- (B) Press Enter / Adjust Invoices
- Select the required Standard Invoices with the Credit Memo to
be paid (the Net Amount will be paid)
- Save the Payment
- (B) Actions: Format
- The Payment
Amount will be the
Net of the Invoice
and the Credit
Memo
- The Payment saved
- The Accounting
Entry Created

9 - System Test Specifications < Create Invoice Not Matched To PO >
Scenario
Step Event
Test
Step Role
Action
9.1 Receive
Supplier
Invoice
Create
Standard
Invoice
AP Invoice (N) Invoices > Entry
> Invoice Batches
- Create New batch or (M) View > Find … search for
the batch by batch Name
- (B) Invoices to enter standard Matched invoice for
Supplier invoice
- Type: Standard
- Supplier Name: Supplier_Name
- Supplier Site: Select Supplier site
- Invoice Date:
- Invoice Number:
- Invoice Currency:
- Invoice Amount:
- Payment Terms:
- Payment Method:
- (B) Distribution to Enter the invoice lines, the total of
invoice lines must equal to the Invoice Amount you
entered for the invoice header information
Save the Invoice
- Standard Invoice Saved
9.2 Validate
Invoice and
create
accounting
AP
Invoice
> Invoice Batches
Invoice
- (B) Actions: Validate the Standard Invoice, if there
are any holds you have to release the hold before the
revalidation. If the invoice amount is not equal to the
total of invoice lines, the invoice will be hold until
you both equal
- (B) Holds to release the invoice hold, select from LOV
the reason and save
- (B) Actions: Validate Invoice, the invoice will be
validated successfully
- The Standard Invoice
should pass validation
created
DR. Expense Acc 500
9.3 Print
Invoice
Register
Standard
Report
AP
Invoice
(N) Other > Requests
> Run
- Enter the mandatory report parameters and specific
your report by using the optionally parameters
- (B) Press Ok
- (B) Press Submit
- The Invoice register
printed and matching the
invoice data
9.4 Payment Due Apply
available
AP
Payment
> Invoice Batches
- (B) Invoices and Query on the Required Invoice
- The Invoice is Fully Paid
- The Prepayment is Fully
Doc Ref:

Scenario
Step Event
Test
Step Role
Action
Supplier
Prepayment
to invoice
- (B) Actions: Choose Apply/Unapply Prepayment
- Select the prepayment you want to use (in case there
is more than one prepayment)
- Choose the Check Box then enter the amount you
want to apply to invoice
- (B) Press Apply
Applied
- The Accounting Entry
Created
DR. Supplier Lib. Acc 1000
CR. Supplier Prepay. Acc
1000
Doc Ref:

10 - System Test Specifications < Supplier / Employee Refund >
Scenario
Step Event
Test
Step Role
Action
10.1 Receiving
Credit Note
& Payment
from supplier
Or Employee
pay back
Entering
Supplier
Credit Memo
Entry > Invoice
Batches
- Enter Batch Name
- Enter Credit Memo Header
Information:
- Type: Credit Memo
- Supplier Name:
- Supplier Site:
- Credit Memo Date:
- Credit Memo Amount: (Negative
Amount)
- Enter Credit Memo Distribution Lines
Information:
- Line Type: Item
- Line Amount:
- Line Accounts:
Save the Invoice
- The Credit Memo
Saved
10.2 Validate
Credit Memo
& Create
Accounting
AP Supervisor (N) Invoice >
Entry > Invoice
Batches
- Review the Credit Memo
- (B) Actions: Validate the Credit Memo
- The Credit Memo
Validated
- The Accounting
Entry Created
10.3 Payment Due Create
Negative
Payment
(Refund)
AP Payment (N) Invoice >
Entry > Invoice
Batches >
(B) Action > Pay
in Full
- (B) Press Action: Choose Pay in Full
- Payment Type: Refund
- Payment Document Number:
- Payment Date:
- Save the refund
- The Payment
Amount is
Defaulted
- The Supplier is
Defaulted
- The Payment Saved
- The Accounting
Entry Created
Doc Ref:

11 - System Test Specifications < Entering Payments >
Scenario
Step Event
Test
Step Role
Action
11.2 Enter a
QuickCheck
AP
Payment
Payments
> Entry >
Payments
- Enter a QuickCheck (a single computer-generated
check) by selecting "Quick" in the
Type field of Manual Payment window
- Select Payment Type Quick
- Select the bank account
- Select Payment Document
- Enter the Payment document Date
- Enter the Supplier Name or Number
- Enter the Supplier Site
- (B) Enter an validated invoice that is not on
hold by clicking Enter/Adjust Invoice button
- (B) Click Action button to navigate to the
Payment Actions window.
- (B) Action > Choose Format the check
- (B) Actions > Create Accounting
- The invoice should quick pick in the
Manual Payment window. If it does
not, compare the payment method of
the bank account used in the Manual
Payment window with that of the
payment method in the Invoice Entry
form (This defaults from the vendor)
- Format options should be available in
the Action window
- The Accounting Entry Created
Doc Ref:

12 - System Test Specifications < Cancel Unpaid Invoices >
Scenario
Step Event
Test
Step Role
Action
12.1 Invoice
Cancellation
Invoice
Cancellation
AP
Supervisor
(N) Invoices >
Entry > Invoice
Batches
Invoice
- (B) Actions: Cancel Invoice
- The Standard Invoice
reversed / cancelled
cancelled
- The Invoice Status Invoice
Cancelled
DR. Supplier Lib. Acc. 500
CR. Expense Acc 500
12.2 Print Invoice
Register
Standard
Report
AP
Supervisor
(N) Other >
Requests > Run
- Enter the mandatory report parameters and specific
your report by using the optionally parameters
- (B) Press Ok
- (B) Press Submit
- The Invoice register
printed
12.3 End of Period
(Month)
Payables
Transfer to
General
Ledger
AP
Supervisor
(N) Other >
Request > Run
- Choose Single Request
- Select Request Name: (Payable Accounting
Process)
- Enter the Request Parameters:
- Enter the Period From & To Period
- Select Document Class: (All)
- Submit Transfer to GL: Yes
- Submit Journal Import: Yes
- Validate Accounts: Yes
- Summarize Report: Yes
- (B) Ok to return to main form
- (B) Submit to run the request
- (N) View > Requests (review the request status)
- GL Accounting Entries
created for all invoices
- All AP transactions for the
period range specified
posted successfully to the
General ledger
Doc Ref:

13 - System Test Specifications < Invoice Distribution Correction >
Scenario
Step Event
Test
Step Role
Action
13.1 Transmit
AP journal
entries to
GL
AP
Supervisor
(N) Other >
Request > Run
- Select Request (Payables Transfer to General Ledger)
- Enter the request parameters
- (B) Ok > (B) Submit
- An unposted journal
batch will be created
for AP transactions
13.2 Update to
the Invoice
Distribution
Lines
AP Invoice (N) Invoices >
Entry >
Invoices > (B)
Distributions
- Select an invoice validated and transferred to GL
- Adjust the invoice distribution to go to a different
expense account than was originally entered in the PO
distribution for the shipment
- Reverse the existing distribution line
- Create a new distribution line
- Update the invoice amount header information
- Save the invoice
- (B) Actions > Choose Validate
- (B) Actions > Create Accounting
- The user should not
be able to change the
distribution in the
normal invoice entry
screen, because the
original distributions
were already posted
to the GL
13.3 View
invoice
status
Inquiry
- Query the updated invoice - Invoice changes
should have been
applied properly
13.4 Run Invoice
Register
Report
AP Invoice (N) Other >
Request > Run
- Select Request (Invoice Register Report)
- Enter Request Parameters
- Corrections to the
invoice should be
reflected in the
Invoice Register
Report
Doc Ref:

14 - System Test Specifications < Void Payment >
Scenario
Step Event
Test
Step Role
Action
14.1 Void
Payment
AP Payment (N) Payments >
Entry >
Payments
Summary
(B) Actions
- Select a payment created in the above
steps
- Void this check
- Run Void Payment Register to confirm
void
- Transmit AP journal entries to GL
- Confirm adjusting void entries in GL
- Try to record a manual payment for this
invoice
- Cancel the invoice
- The void Payment should
show up on the Void
Payment Register report
- Adjusting void entries
should show in GL
- The invoice should be
available for the re-issuance
of payment again
Doc Ref:

15 - System Test Specifications < Payables Month-End Processing >
Scenario
Step Event
Test
Step Role
Action
15.1 End of
Period
(Month)
Get a list of
invoices on
hold
AP
Supervisor
(N) Other >
Request >
Run
- Select Request (Invoice On Hold Report),
- Get a list of invoices that
will not post to the
current GL period due to
posting holds; re-run if
necessary to clear holds
15.2 Reviews
invoice
distribution
s before
posting
AP
Supervisor
(N) Other >
Request >
Run
- Select Request (Payables Accounting Entries Report)
- GL Transfer Status (All Accounting Entries not
transferred to GL)
- Reviews invoice
distributions before
posting. Flag any
accounts needing
correction.
15.3 Payables
Transfer to
General
Ledger
AP
Supervisor
(N) Other >
Request >
Run
- Select Request Name: (Payable Accounting Process /
Payables Transfer to General Ledger)
- Enter the Period From & To Period
- Select Document Class: (All)
- Submit Transfer to GL: Yes
- Submit Journal Import: Yes
- Validate Accounts: Yes
- Summarize Report: Yes
- (B) Ok to return to main form
- (B) Submit to run the request
- GL Accounting Entries
created for all invoices
and payments
- All AP transactions for
the period range
specified posted
successfully to the
General ledger
15.4 Generate
Mass
Addition
Create
AP
Supervisor
(N) Other >
Request >
Run
- Select Request Name: (Payables Transfer to General
Ledger)
- (B) Submit Request
- Select Another Request Name: (Mass Additions
Create) to transfer AP Assets lines from Oracle
Payables to Oracle Assets
- GL Date:
- Select Asset Book Name:
- Select Another Request Name: (Mass Additions
Create Report) to review the result of Mass addition
you previously submitted
- Select Asset Book Name:
- Assets Lines transferred
to Oracle Assets
Correctly
Doc Ref:

Scenario
Step Event
Test
Step Role
Action
15.5 View Mass
Additions
Lines
FA
Supervisor
(N) FA>
Mass
Addition >
Prepare
Mass
Addition
- Select the book you want to query lines in
- Select NEW in the queue field
- If you want to check some specific lines, enter other
criteria to limit your search
- Invoice Number:
- Line Number:
- Supplier Name:
- Supplier Number:
- Source Batch:
- Creation Date:
- Invoice Date:
- (B) Press Find to your asset lines
- Lines transferred from
AP with Status of NEW
15.6 Submit
Month-End
Reports
AP
Supervisor
Other >
Requests >
Run
- Select Request (All Month End Reports)
- Important reports include:
1- Posted Invoice Register
2- Posted Payments Register
3- Accounts Payable Trial Balance
- The Reports Printed and
available for Reviewing
in report set for errors
Doc Ref:

16 - System Test Specifications < Payables Close Period >
Scenario
Step Event
Test
Step Role
Action
16.1 End of Period
(Month)
Close
Current
Period
AP
Manager
(N) Setup >
Calendar >
Accounting > AP
Accounting Periods
- Select period to Closed - The period status
change to Closed
16.2 AP
Manager
Other > Requests >
Run
(N) Setup >
Calendar >
Accounting > AP
Accounting Periods
- Run The Unaccounted Transactions Sweep
Program, use this program to redate accounting
date of the open transactions to the first day of
the next open period, that in case your business
allow to change the transaction date (the opened
transactions couldn’t be transfer to GL because
there is unrealizable hold)
- The Invoice Sweep
Report should show
the newly-entered
invoice
16.3 AP
Manager
(N) Setup >
Calendar >
Accounting > AP
Accounting Periods
- Close the current period
- Open the next period
- The previous period
has a status of Closed
- The New opened
period has a status of
"Open"
- Payables Transactions
entry and posting
should be allowed to
the open accounting
period
Doc Ref:

Defect Log
Defect ID
Number
Test Step
Reference
Module Name Defect Description Resolution Re-Test By Re-Test Date Pass/Fail Status (open,
closed, in process)
Doc Ref:

Open And Closed Issues For This Deliverable
Open Issues
Doc Ref:
ID Issue Resolution Responsibility Target Date Impact Date
Closed Issues
ID Issue Resolution Responsibility Target Date Impact Date

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