Richard Harbridge provides his contact information and introduces the topic of the prepared organization and getting ready for today and tomorrow's technology demands. He discusses considerations for upgrading to SharePoint Online or SharePoint 2016, getting ready for SharePoint 2016, new features in SharePoint 2016 including management, performance and reliability improvements, and how to improve adoption of new technologies.

1. @RHARBRIDGE

2. RICHARD
HARBRIDGE
My twitter is @RHarbridge, my blog is at http://RHarbridge.com, and I work at
SPEAKER| AUTHOR| SUPERFRIENDLY

3. @RHARBRIDGE
WARNING: IT
MAY BE HARD
TO KEEP UP
Slides are on http://www.SlidesShare.net/RHarbridge {It’s okay!}

4. “Good, bad or indifferent, if you are not
investing in new technology, you are going to
be left behind..”
- Philip Green
THE PREPARED
ORGANIZATION

5. ARE YOU
READY FOR
TODAY’S
DEMANDS?
What about tomorrows demands? Are you ready for those?

6. DON’T FALL
BEHIND…
It is more challenging to meet expectations on legacy technology.

7. CONSIDER
SHAREPOINT
ONLINE…
An excellent way to provide easier sharing & anywhere, anytime access.

8. CONSIDER UPGRADING
TO SHAREPOINT 2016
(OR AT LEAST 2013)…
TAP Program Now - Beta Q4 2015, RTM Q2 of 2016.

9. GETTING READY FOR
SHAREPOINT 2016…
In 2012 Microsoft referenced that SharePoint
brings in an adjusted $2 Billion a year. (Pre-
SharePoint 2013).
Now 38% of SharePoint licenses are in the Cloud
today. Let’s talk about on-premises.

10. SharePoint as a skillset has been validated and is important, but will change.
SHAREPOINT SKILL
LANDSCAPE TODAY…

11. SHAREPOINT
2016 IS
COMING!
Timeline: TAP Active, Beta Q4 2015 & RTM Q2 of 2016.
Final Feature Set Can
Change Before Release

12. Cloud-down codebase based on SharePoint Online…
Backported capabilities for on-premises differentiators…
DevMain
SPORel
O15
GUx GUy
CONVERGED
CODE BASE…

13. HOW DO WE GET TO
SHAREPOINT 2016?
I want it! What do I do to get ready or get to SharePoint 2016 on-premises?

14. Scenario Deployment type and scale Processor RAM Hard disk
Database server
running a single SQL
instance
Development or evaluation
installation with the minimum
recommended services
64-bit, 4 cores 12-16 GB
80 GB for system drive
100 GB for second drive
Database server
running a single SQL
instance
Pilot, user acceptance test running
all available services
64-bit, 4 cores 16-24 GB
80 GB for system drive
100 GB for second drive and
additional drives
Web server or
application server in a
three-tier farm
Development or evaluation
installation with the minimum
number of services
64-bit, 4 cores 8-12 GB
80 GB for system drive
80 GB for second drive
Web server or
application server in a
three-tier farm
Pilot, user acceptance test running
all available services
64-bit, 4 cores 12-16 GB
80 GB for system drive
80 GB for second drive and
additional drives
HARDWARE REQUIREMENTS
Disk space and number of drives depends on the amount of content
and the method chosen to distribute data for a SharePoint environment.

15. Windows Server 2012 R2
Windows Server 10
Provides support
for Windows
PowerShell 3.0
Provides support for
information protection
.NET Framework 4.5.2
Enables the creation
& consumption
of OData services
Provides in memory
distributed caching
PREREQUISITES
SharePoint 2016 prerequisites are similar to those required to install
SharePoint 2013 and can be installed manually or w/ the Prerequisite Installer
Windows Management Framework 3.0
Application Server Role
Web Server (IIS) Role
Microsoft .NET Framework 4.5.2
Update for the .NET Framework 4 (KB2898850)
Microsoft SQL Server 2012 Native Client
Microsoft Identity Extensions
Microsoft Sync Framework Runtime v1.0 SP1 (x64)
Windows Server AppFabric 1.1
Windows Identity Foundation v1.1
Microsoft Information Protection and Control
Client
Microsoft WCF Data Services

16. SOFTWARE
REQUIREMENTS…
SharePoint Server 2016 requires SQL Server 2014 for its databases.
Database Servers
NOTE SharePoint Server 2016 does not support
standalone installation which automatically
installed SQL Server Express Edition and
configured the farm on a single computer.

17. DEPLOYMENT
SCENARIOS…
Deployment scenarios are the same for 2013 as they are for 2016.
Unsupported
Developer
Unsupported
Unsupported
Unsupported
Unsupported
Developer
Unsupported
Unsupported
Unsupported

18. Migration Process
PreparationAssessmentMigration
Testing/
Validation
PostMigration
For Office 365 Migrations
Analyze Existing
Content
(Location, Quantity,
Solutions)
Determine
Migration Priority
Create New Site(s)
In Office 365
Validate Content
Based On Content
Map/Schedule
Launch New Site
(w/ Training)
Assess Office 365
Environment
Identify Source
Content To Be
Migrated
Determine
Ownership Of
Content
Clean Up Content/
Content Refresh
Prepare Office 365
Environment
Define Content Map
Owner Review Of
Content (Training
Opportunity)
Migrate Content
Based On Map/
Schedule
Define Migration
Schedule
Approved
Delete Source
Content That Has
Been Migrated
Set Source Content
To Read Only
Review Feedback
Resolve Issues
Plan Launch Efforts
HOW DO I GET
TO SP 2016?
Upgrade “2010 Mode” Sites to “2013 Mode” and Content DB 2013 to 2016.

19. WHAT DO WE GET WITH 2016?
Starting with the management improvements…

20. MANAGEMENT, PERFORMANCE
& RELIABILITY IMPROVEMENTS
“The improvements coming in SharePoint Server
2016 bring even greater scale, performance and
reliability to customers.”

21. […..] Distributed Cache and Request Management
Distributed Cache, Request Management, SharePoint Foundation Web Application
[…..] Web Servers
Access Services, Business Data Connectivity, Central Administration, Managed Metadata,
SharePoint Foundation Web Application, Secure Store Service, State, Subscription Settings, User Code,
User Profile, Visio Graphics
[…..] Batch Processing
Crawl Target, Machine Translation, SharePoint Foundation Web Application, PowerPoint Conversion,
User Profile Synchronization, Word Automation, Work Management, Workflow Timer Service
[…..] Specialized Workloads
Excel Calculation, PerformancePoint, Project, Search, SharePoint Foundation Web Application
User
services
Robot
services
Caching
services
MinRole
SharePoint logic consolidated into
one single machine reducing the
number of discrete roles
timer jobs search
caching
provisioning
sync client onenote page
rendering
user profile
excel
services
sandbox
code
project subscription
settings
User Services, Robot Services or Caching Services (MinRoles)

22. Services end user requests. Servers assigned to this role are optimized for low latency.
Services backend jobs or the requests triggered by backend jobs. Servers assigned to this role are
optimized for high throughput.
Reserved for services that needed to be isolated from other services. 3rd party applications, etc.
Serves distributed cache for the farm. Servers assigned to this role can load balance end user requests
among the web front ends.
CLOUD INSPIRED NEW
2016 SERVER ROLES…
User Services, Robot Services or Caching Services (MinRoles)
Old School

23. HEALTH ANALYZER
WORKS EVEN BETTER...
User Services, Robot Services or Caching Services (MinRoles)
SharePoint Health Analyzer
for MinRole enforcement
Health rule will scan each server in the
farm daily
Scans all roles except for SpecialLoad
Compares Service Instances on server to
expected configuration

24. PERFORMANCE AND
RELIABILITY
IMPROVEMENTS…
From 37+18 Per LangPack MSIs/MSPs to 4 MSI/MSPs +1 Per LangPack.
Smaller update footprint
 Reduced number of MSI and MSP
 In-place, online, installation
MSI MSP

25. 1
Windows identity
over SAML
claims
Normalizes on
OAuth and
JWT/SAML with
WSFED
Important resources
2
IdP
3
5
4
AUTH N-Z
Few minor changes – SAML first class citizen. BI scenarios impacted positively.
Moving away from domain based
auth and more toward cloud
based auth.

26. SMTP CONNECTION
ENCRYPTION
Alerts etc were unencrypted – now can support encrypted comms.
Connection
Encryption
Provides improved
messaging security
Supports sending mail to SMTP servers
using STARTTLS connection encryption
No fallback support for unencrypted
connections
SMTP can use non-default ports

27. PERFORMANCE AND
RELIABILITY
IMPROVEMENTS…
Now with Distributed Cache can move to 4x 9’s (NTLM Problem Resolution)
speed
@
Cache
Cluster
{Transform}
SharePoint
How?

28. Increased List
Threshold
>5000
List Threshold
Content
database sizing
into TB’s
Content
Database Size
MaxFile Size
10GB and
removed
character
restrictions
MaxFile Size
100,000 site
collections per
content
database
Site Collections
per Content
Database
2x increase in
Search scale to
500 million
items
Indexed Items
WHAT DO I GET WITH
SHAREPOINT 2016?
Boundaries and limits have been improved!

29. ODF IN DOCUMENT
LIBRARIES…
Allows creating new files in Doc Libraries and saving as ODF
Can edit new file with program of choice
You can set an Open Document Format (ODF)
file as the default file template for a document
library. This way, when someone creates a new
file in the library, the file opens and saves as an
ODF file. People can use a program of their
choice to edit the new file.

30. Background Intelligent Transfer
Service (BITS) Protocol Support
Download
 Byte-range HTTP GETs
Upload
 BITS specific block-based
upload protocol
Data Application
Data Presentation
Data Session
Segments Transport
Packets Network
Frames Data Link
Bits Physical
HOSTLAYERSMEDIALAYERS
FILE TRANSFER
IMPROVEMENTS…
In 2010 we had a number of reads and writes just to update a file. Cobalt = High IO/Load.
In 2013 we introduced shredded storage. This reduced impact on the server side (Delta).
Background Intelligent Transfer service is a new method. Go beyond SOAP over HTTP.

31. FASTER SITE CREATION…
New logic improves site collection creation performance.
Copies Site Collections using SPSite.Copy at
Content Database level
Implements master copies of Site Collections
Mitigates Feature Activation overhead
New Logic
Improves site collection
creation performance

32. TRAFFIC MANAGEMENT
Still not committed for 2016: Improves reliability to allow 4x9’s availability.
Platform Resiliency
New endpoint running on web servers
Establishes affinity between web servers
and load balancers (Big IP/NLB)
Isolates requests and provides intelligent
routing based on variables (health, servicing,
etc.)
Provable health remotely verifies health,
can initialize remediation, and provides
services for conditional access scenarios
(think read only scenarios)
Intelligent rules that sit inside
of SharePoint that verify
service health and servicing
before responding to it.

33. USER PROFILE SERVICE…
2 Options: Unidirectional Direct Connect (2007) or MIM (MSFT Ident Manager)
Improved bidirectional
synchronization
Removed built-in FIM Service
Supports external FIM Service
Unidirectional
synchronization provided
through native AD
synchronization

34. PROJECT
SERVER DB
CONSOLIDATED
…
Integrated Project Server: Controlled through server/user licensing.
SharePointServer
PWA
Project Server
Project Database Content
Database
Configuration Database
WCF Services
Project Server Interface (PSI)
Business Objects
Project Calculation Service
Project Server
Workflow System
ProjectServerEventing
System
LocalEventHandlers
ProjectServerQueuing
System
Content (+Project)
Database

35. DURABLE LINKS…
Durable Links: Resource ID Based URLs (Remains intact w/ rename and move).
User clicks docID-based
durable URL
…
Redirect manager: based
on this docID, provide the
right way to get a doc
Cobalt
endpoint for
getting file
for client
URL with SiteID
& DocID to
WOPI
GuestAccess.asp
x URL for WOPI
This resolves many issues
around document links
today…
• Limited URL Length
(255 characters).
• Naming conventions
(drag and drop
filename w/ ‘&’ in it.)
• File relocation breaks
saved links.

36. WHAT DO I GET WITH
SHAREPOINT 2016?
Real Time Telemetry – provide insights around users.
Services Actions Usage Engagement Diagnostics

37. REAL TIME TELEMETRY…
Based on tools used within SharePoint Online – provide insights around users.

38. REAL TIME TELEMETRY…
Based on tools used within SharePoint Online – provide insights around users.

39. WHAT ELSE
DO WE GET?
Beyond management, performance and reliability improvements…

40. HYBRID WITH
SHAREPOINT
2016…
“I’m a hybrid.”
- Tommy Chong

41. Search Service Application for Cloud Storage
 Unifies on-premises and cloud indexes
 Provides support for Office Graph/Delve
experiences on-premises
 Supports Search as a Service / reduces
search crawl footprint
Audio text
And search
indexpropertiessignalsmetadata extraction
and processing
CLOUD SEARCH SERVICE
APPLICATION…
Support Using Office Graph/Delve On-Premises – Available End Of Year (2015)

42. WHAT DOES THIS LOOK
LIKE FOR SEARCH?
Support Using Office Graph/Delve On-Premises – Available End Of Year (2015)

43. WHAT DOES THIS LOOK
LIKE FOR DELVE?
Support Using Office Graph/Delve On-Premises – Available End Of Year (2015)

44. SEARCH SERVICE
APPLICATION…
Contoso has 2 SharePoint Server deployments (2013 and 2010),
plus content in fileshares.
Support forum
SupportSales & Marketing
Knowledge Articles
Hardware requirements:
14 application servers
4 content + 10 search
On-premises
HYBRID SEARCH
BENEFITS…

45. They roll out OneDrive for Business to their users,
and start migrating sites to Office 365.
Hardware required after migration:
13 application servers
3 content + 10 search
site migration
On-premises Office 365
SupportSales & Marketing
Knowledge Articles
NEW!
OneDrive
Support forum
HYBRID SEARCH
BENEFITS…

46. Contoso learned that they can index their on-premises sites in the search
index in Office 365, without upgrading their existing deployments.
Current hardware requirements:
5 application servers
3 content + 2 search
HYBRID SEARCH
BENEFITS…
SupportSales & Marketing
Knowledge Articles
OneDrive
Support forum
On-premises Office 365
SP 2013 SSA

47. COMPLIANCE
ACROSS CLOUD
AND ON-
PREMISES…
Compliance Center (Hybrid), RMS Online, DLP, eDiscovery and Hold for Both

48. SHAREPOINT 2016 &
OFFICE 365
DISTRIBUTED SITES…
Following (Sites, Documents, People), Managed Metadata, Promoted Sites…

49. NEW HYBRID
AUTOMATION…
Hybrid deployment automation (scenario selection, config of pre-req & core)

50. NEW HYBRID
EXTRANET
SCENARIO…
Site Publishing for Internal to Internet (w/ 365 Identity Federation Services)

51. CONSIDER
SHAREPOINT
2016…
Features available on SharePoint Online – If they can be backported = in 2016.

52. ADDITIONAL
CONSIDERATIONS…
“Tell me and I'll forget; show me and I may
remember; involve me and I'll understand.”

53. Continue using InfoPath Designer 2013 where appropriate;
Begin transitioning users towards InfoPath forms services.
INFOPATH SUPPORT

54. There are many third party solutions/alternatives to InfoPath.
INFOPATH SUPPORT

55. SHAREPOINT
FOUNDATION
2016
SharePoint Foundation will not be shipped with SharePoint Server 2016.

56. SHAREPOINT
DESIGNER
You can use SharePoint Designer 2013 with SharePoint 2016.

57. PERFORMANCEPOINT
PerformancePoint Services will be back ported into SharePoint 2016.

58. OFFICE 2016
PREVIEW
Office 2016 Preview wipes SharePoint & InfoPath Designer 2013.

59. “Everyone pays for technology based on the
promise of value. To realize that value users
need to use and adopt the technology.”
- Richard Harbridge
ADOPTION IS
STILL CRITICAL!

60. SHAREPOINT 2016 IS
GREAT… BUT HYBRID IS
THE REAL WINNER…
Be sure to understand how Office 365 can enhance your on-premises story.

61. GETTING MORE PEOPLE
TO USE THE TECHNOLOGY
IS IMPORTANT…
Often getting people to use more of the technology is just as important.
Let’s Go Over 4 Key Ways
To Improve This Picture

62. Scenarios
Methodology
Communities
Resources
1.BUILDAN
ADOPTION
PLAN…

63. 2. REAL WORLD
ADOPTION
ACTIVITIES & MORE…
Find great ideas for driving adoption in our latest book http://improveit.how/book

64. Scenarios
Finding Someone With A Certain Expertise ◔ ● ● ◕ ◔ ◔
Ask Something, Don’t Know Whom To Ask ○ ● ◕ ◔ ◕
Do A Brainstorming Activity With My Team ◑ ● ● ◑ ◔ ●
Where Should Meeting Notes Be Captured,
Stored & Shared?
◕ ◕ ● ● ◔ ●
Where Should I Share Video? ○ ◑ ◔ ◔ ◔ ○ ◔ ●
Where Should I Share Photos? ○ ● ◕ ◑ ○ ◔
Have A Real Time Chat With A Colleague ● ◑ ○ ◑
Where Should I Put & Share Documents? ◔ ◕ ● ● ◔ ●
Have A Question Related To A Document? ◔ ● ◑ ◑ ◑ ◔ ◑
Invite A Colleague To Lunch ◕ ◔ ●
Provide A Note Of Congratulations/Praise ◔ ● ◔ ◑ ◕
Make An Organizational Announcement ◔ ● ◔ ◕ ◕
Remind The Team Of An Important Deadline ◑ ◔ ● ● ●
That is designed for your organization and your enterprise technology strategy.
3.PROVIDE
SCENARIO
GUIDANCE…

65. 4. DOWNLOAD THE WHEN
TO USE WHAT IN OFFICE 365
ENTERPRISE USER GUIDANCE
WHITEPAPER!
It goes into much greater depth and can be found at WhenToUseWhat.com

66. 1. Being Prepared Is Difficult With Legacy Technology
2. Get To SharePoint 2016 Via Upgrade Or Migration
3. Cloud Innovation On-Premises - Management,
Performance & Reliability Improvements
4. Significant Hybrid Improvements
5. SharePoint Foundation, Designer & InfoPath Answers
6. Plan For & Improve Adoption
SHAREPOINT 2016 IS
COMING – ARE YOU READY?

67. Thank You!
Organizers,SponsorsandYouformakingthispossible.
100+SharepointPresentationsAt.. Slideshare.Net/RHarbridge
WhenToUseWhatWhitepaper.. WhenToUseWhat.com
ImproveItBook.. ImproveIT.How/Book
Office365SuccessCenter.. Success.Office.Com
Message Me On LinkedIn or Email Richard@2toLead.com
SPEAKER| AUTHOR| SUPERFRIENDLY
My twitter is @RHarbridge, my blog is at http://RHarbridge.com, and I work at

68. WATCH BILL’S
PRESENTATION
ON CHANNEL 9…
If you want to see the Microsoft presentation I highly recommend it…