This is a sample proposal for janitorial services, commercial cleaning estimates and creating a template. The first page is a cover letter where you can write about your business. Some things to include is how many accounts you have. The next paragraph is a value proposition, this example is for safety which would be great for manufacturing, distribution maybe even medical janitorial accounts. Next page create a price page listing the cost for janitorial services on a monthly and annual basis. List the day porter hours and nightly days/hours if possible. Below is the specialty cleaning section including carpet cleaning, tile & grout cleaning, floor stripping and waxing or restroom steam cleaning. Make sure to list what is included on what rotation and what is an extra charge. Building cleaning frequency and tasks is the next page, I think a table is better but this is just an example. List all the main areas to be cleaned in the office and on what frequency the tasks will be completed. Private offices, common areas, lobby, restrooms and break rooms are the basics.

1.
Sample Janitorial Proposal
05.04.2017
Method Clean Solutions |​methodcleanbiz.com| 123 Your Street | Your City, ST 12345

2. 1
Overview
Company is a leading provider of carpet and tile cleaning for Commercial
buildings in City. Our goal is to provide a clean and healthy environment for our
customers through state of the art cleaning technology and a commitment to
customer service.
​Safety​ is a priority for our customers and employees, while in your facility or
home we follow a detailed health /safety program, This insures quality service,
happy employees and competitive prices.
We provide daily, weekly janitorial service and specialty cleaning programs for:
· Carpet steam cleaning
· Tile & grout clean/seal
·VCT floor waxing
· Restroom steam cleaning

3. 2
OFFICE BUILDING TO BE SERVICED
Address
City |State|Zip code
May 5th, 2017
​JANITORIAL SERVICES:
Monthly Janitorial Cost $2,493.00
Annual $29,916.00
Plus sales tax
NOTE:​ These services will be performed Monday through Friday.
SPECIAL SERVICES:
Carpet Care Services:Hallways $935.00 per visit
Floor Care Services: $910.00 per visit
Strip and wax
Carpet Clean Entire Building $1,935 per visit

4. 3
Watch Full Video Here

5. 4
​BUILDING CLEANING SCHEDULE
Service and Frequency
OFFICES
Empty all trash cans and dispose of in dumpster 5 times a week
Plastic liners in trash cans as needed
Empty and damp wipe all ashtrays 5 times a week
Dust and wipe all conference tables and executive offices 5 times a week
Dust area above shoulders- high dusting Once a week
Dust below knees- baseboards Once a week
Vacuum all carpeted areas 5 times a week
Clean drinking fountains 5 times a week
Sweep tile floor 5 times a week
Damp mop tile floor 5 times a week
Spot clean carpet 5 times a week
Dust file cabinets Once a week
Clean glass areas (not exterior windows) 5 times a week
COMMON AREAS
Vacuum all traffic area carpet 5 times a week
Vacuum workstations (spot vacuum nightly} 1 time week
Dust mop entry areas 5 times a week
Damp mop entry areas 5 times a week
Clean glass in entrance doors 5 times a week
Empty trash 5 times a week
High/Low Dusting 1 time a week

6. 5
RESTROOMS
Sweep floor 5 times a week
Damp mop floor 5 times a week
Clean and disinfect toilet and urinals 5 times a week
Clean and disinfect sink and counter 5 times a week
Clean mirrors 5 times a week
Replenish all soap and paper 5 times a week
Empty trash 5 times a week
Clean all partitions and spot clean walls 5 times a week
** Restroom Steam Cleaning 1x Month
Client will furnish building and restroom supplies unless otherwise noted. The supplies
shall include, but are limited to the following products:
Paper Towels, toilet paper, hand soap, seat covers, sanitary napkins, sanitary napkin
receptacle liners and trash can liners.

7. 6
Online Janitorial Bidding
Calculator

8. 7
SAFETY RULES
The Safety Rules listed in this program apply to everyone employed by the company.
On Location
● Wet floor signs
● Caution tape
● Care with moving furniture
● Furniture blocks and tabs when returning furniture
● Door guards and plastic tabs to cover hoses from contacting furniture
● Walk off mats used as staging area to place unused equipment or chemicals
● MSDS Sheets

9. 8
Employee Rules
● Proper footwear and clothing shall be worn at all times.
● All employees will wear, as required; the personal protective equipment assigned to them
and maintains it in a sanitary condition.
● Do not operate any machine with which you are unfamiliar without first obtaining the
proper instruction.
● Equipment must never be repaired until after the machine is turned off and unplugged.
·
● Never leave equipment running when it is not in use.
·
● Never operate electrical equipment around wet areas.
·
● Never jerk cords out of outlets.
·
● Do not leave objects or spills on the floor which might cause others to trip and fall.
·
● Do not block fire exits or traffic lanes.
·
● Always observe proper lifting procedures. Get help when lifting heavy objects.
·
● Never dump dirty mop water or other liquids outdoors.
·
● Always stay in assigned areas. Failure to do so is a violation of safety and security.
·
● Wash hands as often as possible.
● Never mix chemicals or remove labels from chemical bottles.

10. 9
HIRING
All applicants have criminal background checks, drug tests and are graded on
customer service skills, job knowledge, motivation and personality. Only the
highest rated individuals are considered for employment.
TRAINING
All new associates are trained with verbal, written technical manuals and
video instruction on personnel policies including our health/ safety program
prior to being placed in a new account. At the time of being placed a trainer
works hand in hand with the new associate until they understand what is
expected.
All associates are trained on the health/safety program once per month. We
cover a different topic at our monthly Toolbox Meetings.
UNIFORMS
The company provides every cleaner uniform work shirts and identification
badge that is required to be worn at all times.

11. 10
Equipment Capabilities
Truck-mounted hot water/extraction systems.
Capable of carpet steam cleaning with 500 psi and vacuum power of 400 cfm
Kaivac deep restroom cleaning system
Tile/Grout steam cleaning with 1200psi and water in the 220 degree range.
Vacuums- depending on layout of area can follow a team cleaning approach
using back-pack vacuums or using standard upright vacuums.
Tile/Grout Restoration- experience re-coloring grout in situations where grout
is worn and cannot be fully restored with cleaning alone.
VCT- 7-9 floor buffers and high speed polishing equipment to strip/wax floors
and high speed polish finish to a high shine.
Commercial carpet cleaning system- cimex commercial carpet scrubber for
standard commercial grade carpet.
Green Cleaning- Green certified only detergents for daily cleaning. Detergents
are used only through an automatic dispensing system ensuring proper
measurement.
Paper Products/Restroom supplies-.

12. 11
DESK CLEANING
The cleaning staff would like to clean &
sanitize your Desk on this Friday
Please remove any personal items and
paperwork if you would like your work
area cleaned
KEEP this flyer and place on your desk
on any Friday you would like your work
area cleaned
Thank You

13. 12
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cleaning, carpet cleaning or floor
care accounts?
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cleaning industry
Schedule a Free Demo and see how
we can help
http://methodcleanbiz.com