Skill Build Slides

1. Goal Setting
SMART objectives and
structuring your time

2. In this session…
• Structuring your time
- Prioritisation
- Tools/Resources
• Setting objectives
- SMART
- Achieving your goals

3. How do you structure
and manage your time?

4. Why is time management
important?
• Stress
• Achieving goals/objectives
• Disrupting the work of others
• Overload / peaks and troughs

5. Planning your time
Monday Tuesday Wednesday Thursday Friday
0100 Sleep Sleep Sleep Sleep Sleep
0200 “ “ “ “ “
0300 ” ” ” ” ”
0400 ” ” ” ” ”
0500 ” ” ” ” ”
0600 ” ” ” ” ”
0700 Get ready Get ready Get ready Get ready Get ready
0800 Travel Travel Travel Travel Travel
0900 E-mails E-mails E-mails E-mails E-mails
1000 Meeting Meeting Meeting Meeting Meeting
1100 Project Project Project Project Project
1200 Lunch Lunch Lunch Lunch Lunch
1300 Work Work Work Work Work
1400 Project Project Project Project Project
1500 Meeting Project Project Project Project
1600 Meeting Project Meeting Meeting Meeting
1700 E-mails E-mails E-mails E-mails E-mails
1800 Travel Travel Travel Travel Travel
1900 Tea Tea Tea Tea Tea
2000 Watch TV Watch TV Watch TV Watch TV Watch TV
2100 Watch TV Watch TV Watch TV Watch TV Watch TV
2200 Sleep Sleep Sleep Sleep Sleep
2300 ” ” ” ” ”
2400 ” ” ” ” ”
Where
does your
time go?

6. Prioritisation
30/10/2014 © The University of Sheffield
Rocks in a jar -
http://www.youtube.com/watch?v=fmV0gXpXwDU

7. What does it mean?
• Each item represents a task or item on
your ‘to do’ list
• Big rocks: big important things
• Small rocks: smaller, but still important
• Sand: low priority things
• Water: lowest priority
30/10/2014 © The University of Sheffield
Priority

8. What does it mean? (cont.)
You need to put the
big rocks in first
otherwise there will
be no room for them!
30/10/2014 © The University of Sheffield

9. What are your big rocks?
- priorities
30/10/2014 © The University of Sheffield

10. What is your water? –
low priority activities that fill
your day
30/10/2014 © The University of Sheffield

11. Urgent/important matrix
30/10/2014 © The University of Sheffield
Adapted from Businessballs (2012). Time Management. [online] Available at :http://www.businessballs.com.timemanagement.htm
[Accessed 15 February 2013].

12. Resources you can use
To do Doing Done
Write
project
plan
Write up
notes
from
meeting
Set up
mailing
list for
project

13. Resources you can use –
using technology
www.trello.com

14. Resources you can use

15. What can get in the way of
effective time management?
• Distractions/interruptions
• Unnecessary communications
• Taking too much on
• Lack of organisation
• Putting things off

16. 5 Top tips for effective time
management
• Don’t rely just on your memory
• Prioritise
• Learn to say no
• Take time to think/reflect
• Build in contingency time

17. Setting Objectives
- where are you trying to
get to

18. Why is having clear goals
important?
- Measuring progress
- Point of referral
- Staying focused
- Managing resources

19. Setting and achieving goals
Define your goal
Identify tasks/stages
Assign responsibilities
Identify the resources required
Undertake regular reviews

20. Define your goal
Specific
Measurable
Achievable
Relevant
Time bound

21. Work in a pair to come up
with your own SMART
goal/objective
- Is it SMART?

22. What do you need to do to
achieve your goal?
Break down the tasks you will need to complete in
order to reach your goal?
Task Task Task Goal

23. Who will complete these tasks?

24. What resources do you need
to achieve your goals?

25. How will you review your
progress?
What are
your
milestones?

26. Make sure you plan ahead….

27. If you are struggling to reach
your goal….
•Don’t panic!
•Revisit your original goal
•Look at task allocation
•Use the support available to you
•Learn from it!

28. 5 Top Tips for goal setting…
• Make your goals SMART
• Identify the tasks that will get you to your
goal
• Allocate clear areas of responsibility
• Use the resources that are available to
you
• Regularly review and reflect

29. In this session…
• Structuring your time
- Prioritisation
- Tools/Resources
• Setting objectives
- SMART
- Achieving your goals

30. Upcoming Skill Build Sessions
6th November- Users and Benefits
Stakeholders, target markets and effective marketing strategies.
13th November-Events Management 1
The Careers Service gives advice on events planning and
considerations.
20th November- Events Management 2
Critical Success Factors and how you can eliminate potential risk.

31. Our contact details
30/10/2014 © The University of Sheffield

0114 222 9744

301@sheffield.ac.uk

www.sheffield.ac.uk/ssid/
301
@301skills