The document discusses the importance of top-down project portfolio management. It explains that the top-down approach involves managers examining individual tasks and processes to improve overall execution. Key benefits include better project alignment, planning and execution, visibility, sense of purpose, and structure. While bottom-up approaches can be chaotic, top-down management provides centralized control and monitoring to efficiently allocate resources according to priorities.

1. Top Down Approach to Project
Portfolio Management - Why Is It
Important?

2. Control your Operations, Tasks and Projects with Ease
Every organization works hard to dedicate sufficient
resources to the processes that matter the most. This
approach is known as portfolio management and its
adoption happens to be tremendously important for
increased productivity and cost-effectiveness of the
crucial organizational procedures.
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Top down project portfolio management is becoming
an increasingly popular concept among business
managers. Several reasons determine its
attractiveness and necessitate the adoption of such
an approach. Why is top down portfolio management
so important and what are the major ways in which it
can affect businesses?
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What is Top Down Project Portfolio
Management?
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This approach relies on the selection of project
portfolio management (PPM) software for the
adoption of a solution-oriented approach towards
corporate processes. There’s a significant difference
between the top down and the bottom up approach.
In the case of top down management, individual
tasks and processes are examined by managers to
stimulate more effective overall execution.
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According to many, the top down approach results in
better project planning and improved overall project
execution.
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The top down approach provides an ongoing view of
all essential processes, tasks and micro-tasks. It makes
it easier for managers to make informed decisions and
to relocate resources on the basis of current necessity.
Objectives are defined by the company managers and
expectations are communicated clearly with all other
members of the team.
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The bottom up approach involves a reversed structure
– all team members provide their input. The problem
with this process is that the significant networking
required for execution will take up large amounts of
resources and there’s no full or centralized control.
The results of bottom up project management also
happen to be more difficult to measure.
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Why is Top Down Project Portfolio
Management So Important?
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A top down approach stimulates the implementation
of the solutions that make sense both in financial and
organizational terms. Resources get allocated in the
most rational way, which decreases the cost of
execution and prevents the loss of resources on
processes that may not necessarily be effective.
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Link-PM offers ready-to-use robust & powerful
control tools for globally prioritising, planning &
executing projects, programs and portfolios.
Project & Portfolio
Management Software
Request a Demo
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When top down solutions are implemented, the focus
is on the business objective and the desired outcome.
Management becomes easier & team leaders become
capable of avoiding unnecessary or excessively costly
challenges.
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Unrealistic execution schemes are seen as a serious
problem in the case of bottom up execution. These
stem from the lack of centralized monitoring and the
chaotic communication that could be typical for
bottom up management. This is one of the main
reasons why numerous large and successful corporate
structures have adopted a top down approach to
project portfolio management.
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The Most Important Benefits of the
Top Down Approach
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Top down project portfolio management results in a
vast range of advantages, some of which have been
discussed already. Taking a deeper look at all the
positive characteristics will shed some light on why
this approach has been widely adopted in successful
organizations.
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Better Project Alignment
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This approach makes it easier to define a systematic
approach to task execution. Managers select the most
effective solutions, keeping the focus on the main
goals and diminishing the prominence of unnecessary
executions.
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Better Planning And Execution
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Having full view over the numerous corporate
processes that take place simultaneously will enable
managers understand the big picture. This aspect of
top down project portfolio management will ultimately
lead to better planning and better planning is the key
to more effective execution.
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Visibility
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The top down approach guarantees much better
visibility. Managers communicate the company’s
needs clearly with the team. They pass vital
information down the chain, which means that
everybody is on the same page.
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Link-PM offers ready-to-use robust & powerful
control tools for globally prioritising, planning &
executing projects, programs and portfolios.
Project & Portfolio
Management Software
Request a Demo
Increase your organisation’s productivity by more than 20% within one month. 30-Day Free Trial

23. Control your Operations, Tasks and Projects with Ease
Workers in the company understand the task at hand
and they know where to get additional information
(from their supervisor). The structure has delivered
excellent results for many years and it continues
guaranteeing a high level of visibility till present day.
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A Sense Of Purpose
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Everybody in the corporate organization is aware of
the major goal. Every team member understands
tasks and the manner in which individual efforts
contribute to accomplishing the major goal. Thus, top
down project portfolio management results in a
sense of purpose and standardized procedures, as
well. The two factors work together to guarantee
product or service quality in the long run.
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Good Structure
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The corporate structure is clear and easy to
understand. Bottom up project management can
easily lead to chaotic communication, a problem that
is non-existent when the top down approach is
implemented. There’s a well-defined hierarchy and a
clear structure. This structure is highly functional and
everybody is accountable for a certain element of
project execution.
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Interesting Project Portfolio
Management Data
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Many companies still stick to a bottom up approach,
regardless of the fact that it seems to be standing in
the way of efficiency. Though bottom up project
management may sound logical, it is connected to
very difficult verification of benefits and the
investment of large amounts in processes that don’t
deliver the expected results.
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According to Kaplan and Norton statistics for 2013,
nine out of 10 companies fail to implement an effective
project management strategy. IBM estimates suggest
that 40 percent of the investment in IT solutions is
wasted due to poor project portfolio management.
These problems often stem from the chaotic and
random nature of the bottom up approach.
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When a poor strategy is chosen, portfolio management
will not deliver the expected results. Strategies will lack
focus, which is the most important prerequisite for
maximum productivity and cost-efficiency. Bottom up
approaches may work for already established
procedures but when it comes to transformation and
boosting productivity, this portfolio management
strategy will be weakened by multiple shortcomings.
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Effective portfolio management is the most important
element for strategy execution. It enables corporate
structures to move forward and benefit from a high level
of accountability. Many companies are still failing at this
critical process but change is possible and necessary.
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33. Control your Operations, Tasks and Projects with Ease
Link-PM offers ready-to-use robust & powerful
control tools for globally prioritising, planning &
executing projects, programs and portfolios.
Project & Portfolio
Management Software
Request a Demo
Increase your organisation’s productivity by more than 20% within one month. 30-Day Free Trial

34. Control your Operations, Tasks and Projects with Ease
Increase your organisation’s productivity by more than 20% within one month. 30-Day Free Trial
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35. Synquis - Project Management Software
Address: Level 12, 530 Little Collins Street,
Melbourne, Victoria, 3000, Australia
Website: www.synquis.com
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