2. Procure to Pay
1. DETERMINATION
OF REQUIREMENTS
9. PAYMENT
8. INVOICE
VERIFICATION
Procurement 2. SOURCE DETERMINATION
6. GOODS
RECEIPT
5. ORDER 3. VENDOR SELECTION
MONITORING 4. PO
PROCESSING
3. Accounts Payable
Originates from the Purchase-to-Pay Cycle
Purchase Req Based on specific request or MRP run
Purchase Order Released to suppliers
Dr. Inventory/Asset XX
Goods Receipt Cr. GR-IR Clearing Account XX
Invoice Dr. GRIR Clearing Account XX
Verification Cr. Accounts Payable-Vendor XX
Accounts Payment Run
Payable
Dr. Accounts Payable-Vendor XX
Payment Cr. Cash In Bank XX
4. Determination of Requirements
Creation of Purchase Requisition
(Manual or MRP)
History of changes in Purchase Requisition
(Change Log) item
Purchase Requisition status
Release (Approval) Strategy
5. Source Determination and Vendor Selection
Request for Quotation (RFQ)
Reference technique in RFQ
creation
Price comparison of the quotations
6. Purchase Order Processing and Monitoring
Reference technique in PO creation
Pricing Condition
History of changes in Purchase Order
(Change Log) header/item
Purchase Order status
Release (Approval) Strategy
Tolerance limit set-up
7. Goods Receipt
Goods Receipt with reference to
PO
Material document and Accounting
document creation after posting
Resulting to:
Inventory update
Update of G/L accounts
Updates in the Purchase Order
Update in Material cost (Moving
Average Price)
10. Payments (A/P)
Dual control of master record
Simultaneous updating of subsidiary ledger and
general ledger (minimize reconciliation activities)
Instant access to details of account balances per
Vendor
Drill down facility down to the original document
Full audit trail
Manual or automatic processing of payment
transactions
Check information on payment transactions
11. Logistics Invoice Verification
Creates Accounting Document for
referencing
Provides 3-way matching (Purchase
Order against Goods Receipt and
the Vendor Invoice)
It allows credit memos to be
processed, either as invoice
reversals or return deliveries.
12. Payments
•Purchase
•Vendor •Order
•Released
•invoice •? •10 •invoice •Vendor •Bank
•20 ••Payment
Payment •1000
•1000
•30 ••program
program
••Invoice
Invoice
••verification
verification
•Blocked
•invoice
Back to Procurement Process
13. Payments (A/P)
Dual control of master record
Simultaneous updating of subsidiary ledger and
general ledger (minimize reconciliation activities)
Instant access to details of account balances per
Vendor
Drill down facility down to the original document
Full audit trail
Manual or automatic processing of payment
transactions
Check information on payment transactions
Notes de l'éditeur
Personalized Settings Screen can be personalized by creating a folder and assigning your most commonly used transactions. With this, SAP makes your job faster and easier.
Dunning - The process of notifying vendors to ensure the resubmission of vendor declarations that are about to reach their expiration dates. Dunning procedures - A pre-defined procedure specifying how customers or vendors are dunned. For each procedure, the user defines Number of dunning levels Dunning frequency Amount limits Texts for the dunning notices