Here is the 4th

1. Education &
Advancement

2. Topics
PowerPointers 1 PowerPointers 2
• Promotion
• Certifications
• Petty Officer
• Navy College Indoctrination
Programs • Security Clearances
• Exam • Exam Ordering
Discrepancies • Substitute Exams
• E-2/E-3 Report • IA
• Busts • Reserve Exams
• Frocking

3. Topics Continued
PowerPointer 3 PowerPointer 4
• Exam Track • ESR Information
• Evaluations • Exam Instructions
• Awards • TAD Personnel
• Accelerated • Exam Calendar
Advancement Program • Signing of
• Early Promote Worksheets
• Losing Clearances • Proctors Duties &
Responsibilities

4. Navy College &
Education
Programs

5. USMAP & NAVY COOL
• USMAP - best kept secret in getting certified
from the Dept of Labor, a job getter:
https://usmap.cnet.navy.mil/
• Navy COOL: Find civilian credentials related
to your enlisted rating, job, occupation
(collateral duty/leadership), or officer
designator or occupation (collateral
duty/leadership)
https://www.cool.navy.mil/

6. NCPACE & TUITION
ASSISTANCE
• NCPACE Colleges are regionally accredited
college (better accreditation than National):
– https://www.navycollege.navy.mil/ncp/ncpace.cfm
• Tuition Assistance - 16 Credits or $4,000
maximum aid for college; must use webTA &
have a TA Counseling or Degree plan from
Navy College for initial use; can use TOP UP
with GI Bill.
– https://www.navycollege.navy.mil/nta.cfm

7. NCO Testing Services (Part 1)
• NCO Testing Services offer:
SAT, ACT, DLPT. GRE & GMAT can
be taken off base and reimbursable
from DANTES within 90 days of taking
it.
• Oral proficiency interviews (OPI) via
NFLTO Language exam can be
administered by E7 & Above via
phone.

8. NCO Testing Services (Part 2)
• ECE is just like CLEP that gives college credit
but with grades of A, B, C or D, etc. ECE are
used to meet specific college degree requirements
of the Excelsior College degrees and are accepted
for college credit by over 900 colleges and
universities. This is a great deal like a CLEP
Exam. - Expedite your Associates Degree by
taking CLEP or ECE.
• ACT Exam - the exam for FY12 will be will be on
October 25. If you are planning on STA-21
Officers Program that is your chance to get next
year. The FY11 SAT exams period has expired.
The FY12 SAT exam period will begin October
25th.

9. Dependent’s Scholarship
• MyCAA - scholarship for E1 to E5 &
O1-O2 & W1-W2 active duty spouses.
Now capped to $6,000; Call 1800-342-
9647 for live counselors.
– https://aiportal.acc.af.mil/mycaa/

10. Navy College Counselors
• Virtual Education Center (VEC)
replaced most Navy College services
including processing of TA, College
counseling. Local Navy College can
still correct TA voucher.
– https://www.navycollege.navy.mil/dsp_v
ec.cfm

11. • Education Points: To correct your
educational points in your record, you
must submit via SMART:
https://smart.navy.mil/navy_info.ht
ml or contact VEC:
https://www.navycollege.navy.mil/ds
p_vec.cfm

13. Navy-Wide
Exam

14. EXAM DISCREPENCIES
• COMMAND ESO‟S CAN ACCESS THE EXAM
DISCREPENCIES THROUGH THE NAVY
ADVANCEMENT WEB SITE :
https://neasos.cnet.navy.mil/neas/ssplogin.aspx/
• BY CLICKING THE EXAM INFO LINK ON THE
LEFT HAND SIDE-YOU CAN ACCESS ALL
INFORMATION REGARDING EXAMS,
INCLUDING DISCREPENCIES.

15. Exam Discrepancies Cont.
• Most discrepancies are easily resolved. Here are some
tips for resolution:
• PERF Mark Error (Performance Mark Error): To
correct this discrepancy, collect Evals and submit the
information to NETPDTC Pensacola.
• Insuff TIR (Insufficient Time in Rate): Most of these
are E-6/7 candidates who have been promoted early
with a TIR waiver. Unfortunately, the waiver was not
identified on the exam transmittal letter. Sending
NETPDTC a letter authorizing the waiver will clear these
discrepancies. Remember, candidates MUST have an
Early Promote on their MOST RECENT PERIODIC
EVALUATION, or they are NOT ELIGIBLE for a waiver.
DO NOT submit a waiver if the MOST RECENT
PERIODIC EVALUATION does not designate an Early
Promote.

16. Exam Discrepancies Cont.
• School Required: These people took an exam requiring
an „A‟ School without either a completion from the „A‟
School or a waiver from ECM or PERS allowing them to
take the exam. For the latest guidance, review
CREO/REGA or ECMO (Reserves).
• Foreign National Hold (FNH): Certain ratings require U.
S. Citizenship (refer to Table 2-3 of Advancement
Manual). If a member is not a U. S. Citizen and takes an
exam in one of these ratings, the exam will not be
graded. Waivers may be requested through PERS-811A
in accordance with the Advancement Manual. NOTE:
Professional Development Boards MUST BE AWARE of
citizenship requirements before recommending exams in
any of these ratings.

17. E2/E3 REPORT
• The E2/E3 NSIPS reports are the
command‟s responsibility, not PSD.
• Each command is responsible for
reviewing the NSIPS report.
• If a promotion needs to be withheld or
withdrawn, a message from the command
should be sent to BUPERS and received
by the 14th of that promotion month.

18. BUSTS
• When a service member has gone to Mass and it
results in a loss of rate or rank, we receive a
memorandum of offense from our legal
department.
• After Legal has made the required entries to
demote the service member, we update our
system Exam Track.
• For E-3 and below who have been busted, a
special request chit must be filled out and routed
through the command before the regular
promotion can take place. “TIR Promotion is not
automatic.”

19. FROCKING
• Frocking is an administrative
authorization to assume the title and
wear the uniform of a higher pay grade
without entitlement to the pay and
allowances of that grade. Frocking
provides early recognition for members
selected for petty officer third class
through master chief petty officer.

20. Frocking Responsibilities
• COMMAND
Before frocking, COMMAND must
enter Frocking Page 13 in NSIPS
and TOPS to PSD for verification.
E-8/E-9 selectees may be frocked
upon receipt of selection board
results.
E-7 selectees may be frocked no
earlier than the first advancement
increment (normally 16
September).
An extension may be needed if
EAOS is prior than two years
after pay date.
Please select the correct Frocking
Page 13 for each pay grade.

21. Responsibilities Cont.
• E-5/E-6 selectees may be •DONOT FOWARD COPY OF
frocked upon notification of SIGNED LETTER TO PSD.
selection from NETPDTC or
NAVPERSCOM.
• E-4 selectees may be
frocked upon receipt of the
Enlisted Status Verification
Report (ESVR) and after
completing Petty Officer
Selectee Leadership
Course.
• All selectees will receive a
frocking letter signed by
CO and presented upon
frocking.

22. RESPONSIBILITIES CONT
• COMMAND
Ensure appropriate frocking Administrative
Remarks (Page 13) is completed in NSISPS.
Review BUPERSINST 1610.10 to determine if a
frocking evaluation/fitness report is required.
Ensure frocked members meet the physical/
weight/body fat requirements per OPNAVINST
6110.1G.
Update FLTTEMPS to include Petty Officer
Selectee Leadership Course

23. Promotions
Understanding a Profile Sheet
• Exam Score- Based upon how the service member did compared to other service
members taking same exam. Maximum score is 80.
• PMA- Based upon the average of evaluations. E-5 includes last three years worth
of evals. E-4 includes last 14 months worth. E-3 includes last 8 months worth.
Maximum score for E-5 is 116. Maximum for E-4 and E-3 is 90.

24. Promotions
• Service in Pay grade- Determined by length of time
in current pay grade.
• Awards- Sum of awards. Maximum for E-5 is 12/14
(IA). Maximum for E-4 and E-3 IS 10/12 (IA).
• NAVADMIN 167/09 Increase for IA points (2)
• PNA- Sum of PNA points. Maximum cycles that can
apply is five. The oldest cycle PNA points will be
purged if the service member has taken the exam
more than five times.
• Education Points- member can receive 2 points for
an Associates Degree and 4 points for a Bachelor's
Degree

25. Promotions
Below are the equations to determine final multiple
EXAM MAX POINTS AND %
FACTOR PAYGRADE COMPUTATION E-4/5 E-6 E-7
E-4/5 PMA x 80 - 230
E-6 PMA x 80 - 204
80(33.5%
Performance E-7 PMA x 13 90 (43%) ) 80 (60%)
80(33.5%
Standard Score ALL As Indicated on Exam Profile Sheet 80 (38%) ) 80 (60%)
E-4/5 SIPG + 7.5
Service in
Paygrade E-6 IPG + 9.5 15 (7%) 17 (7%)
PNA Points from the Last 5 Exam
PNA Points E-4/5/6 Cycles 15 (7%) 15 (6%)
Education E-4/5/6 2 AA OR 4 BA/BS or Above (2%) (1.5%)
Values in Adv Manual 10 (5%) 12 (5%)
* 2 extra points for "IA" See
Awards E-4/5/6 NAVADMIN 167/09 * 12 (5%) * 14 (5%)
Maximum FMS Points Possible (100%) 210 240 132

26. Promotion Tips
• STUDY BMR
– Low scores on military requirements are wide
spread.
– Service members are either unaware of Non
Resident Training Courses or fail to use them to
their full potential.
• BIBS
- Encourage service members to take advantage of
these references.
• Service members should review their service record
at least once a year. This will eliminate any last
minute requirements that are not met and also
ensure all award points and evaluations are accurate
and accounted for.
• Further assistance with Profile Sheets see Mr.
Nelson.

27. Final Multiple Corrections
• Most discrepancies are easily corrected. Once these
discrepancies are corrected, some of these Sailors
may get advanced. At a minimum, some of them will
pick up PNA (Passed, Not Advanced) points to be
applied to their next exam. Notice has previously
been sent to the commands affected;
however, corrections have not yet been received.
Each command’s Educational Service Officer (ESO)
and Command Career Counselor (CCC) are asked to
get involved and help clear these discrepancies. All
discrepancies can be resolved by following the
guidance in the Advancement Manual, BUPERSINST
1430.16F, Table 7-3.

28. Final Multiple Corrections
Upon review of the above service member’s
record, two early promote evals were found. When we
add those two 4.0 to his PMA, it changed to 3.93. We
also found a good conduct, changing his award points
to 8. When we apply these points to the final
multiple, the service member is selected for
advancement with eight points over the minimum
requirement.

29. www.facebook.com/CAREERWISE

30. EXAM
ORDERING

31. EARLY EXAM
• Members that are going IA or GSA
must see the ESO if eligible to take an
early exam prior to IA tour. Upon
return from IA, come see ESO with
your awards and evals.

32. Substitute Exams
• PSD will be responsible for
the substitute exam
message.
• Few circumstances
actually allow a member to
take the late exam.
– Emergency Leave
– SIQ
– Operational
Commitment
• This commitment
must be well justified
in the message or
the request for
substitute exam will
be denied.

33. Substitute Exams Cont.
 Regular leave and PCS leave is not a valid
reason for a substitute exam.
 Circumstances that can extend substitute
examination time frame.

34. I.A.
• Service member „s in IA status may take exams during
their tour . They also can test early before they leave.
When the member misses an exam the following test
cycle is given then two worksheets are prepared for the
member for the recent and for the one they missed.
Then if they made it on the recent one they go back to
see if the member would have made it from the past
cycle. If they would have made it they are back paid.
• Members are also allowed 2 extra award points if they
have served an IA tour but this only applies if they are
already maxed out on points(E-6 candidates get 14
points instead of 12 and E-5/E-4 candidates get 12
points instead of 10). Only 2 points are given, the
number of tours done are not taken into account.
• Evals still should be done while member is IA unless you
gave him a special before he left.

35. RESERVE EXAMS
The next navy exams are the
Reserve exams which are
tentatively scheduled for
15AUGUST2011
(NAS Lemoore)

36. EXAM TRACK

38. EXAM TRACK

39. IMPORTANT FACTS ABOUT YOUR
WORKSHEET/EXAM
• Signing Worksheets: Worksheets will be signed from
15JUN11 through 18AUG11. If any members of your
command cannot sign a worksheet during this time
frame contact ESO to coordinate the signing of the
worksheet. A worksheet must be signed in order to have
an exam at the exam site on exam day.
• ESO will have records of all unsigned worksheets from
EXAMTRACK.
• Unsigned worksheet reports are available upon your
request.

40. Ask Questions:
• By clarifying all information while you sign your
worksheet you will have fewer problems at the
exam site. If you have any questions concerning
the information on your worksheet, please ask.
The worksheet information is transferred to your
answer sheet and is used by NEPTDTC to
compute your final multiple. Is your name and
SSN correct on the worksheet? Are you taking
the correct exam? (ET’s, MM’s, AT’s, AW’s and
EM’s have several different exams so let your
clerk know if your exam rate is incorrect. Is your
awards and PMA correct?
• PLEASE ENSURE MEMBERS VERIFY
WORKSHEETS BEFORE SIGNING.

41. • When: The exams for this cycle will be on the following
dates:
E6 - 01SEP11
E5 – 08SEP11
E4 – 15SEP11
• Where: All of the exams will be held (TBD). Doors will
open at 0630 and close promptly at 0730.
• Uniform: Your command’s “uniform of the day” is the
correct uniform. Civilian clothing, coveralls and flight
suits are not acceptable attire.
• What To Bring: The only items allowed at the exam site
are non-programmable calculators, drafting dividers,
parallel rulers, maneuvering board paper, bearing rate
slide ruler, nautical slide ruler, speed solver tacaids and
towed array D/E range finders. Do not bring food, drinks,
purses, backpacks, weapons, beepers, watches or cell
phones to the exam site.

43. EVALUATIONS
• PERIODIC EVALS
• SPECIAL EVALS
• BASIC
INFORMATION

44. EVALUATIONS
• STARTING JUNE 15TH 2006 ALL EVALS WILL BE
MAILED TO THE BUREAU BY YOUR COMMAND
• SOCIAL SECURITY MUST BE CORRECT AND
BEGINNING AND ENDING DATES MUST BE
VERIFIED BEFORE EVALUATIONS CAN BE MAILED
OFF
• EVALS NEED TO BE ON TIME- 15 DAYS AFTER
END DATE-THEY NEED TO BE MAILED TO THE
BEREAU
• TRANSFER EVALS NEED TO BE BROUGHT TO
TRANSFERS SECTION. THE RECORD VAULT NO
DOES NOT NEED TO SEE THEM ANY LONGER

45. SPECIAL EVALS
• IT IS NOT THE ESO‟S RESPONSIBILITY TO TRACK
EVALS.
• SOME E3‟S MAY BE PROMOTED AFTER THE JULY
EVALUATIONS.
• COMMANDS HAVE A RESPONSIBILITY TO ENSURE
THAT ALL E3‟S HAVE EVALS.
• THE EVAL FOR THE EXAM MUST STATE THE
CURRENT RANK.
• E2 IS NOT ACCEPTABLE.
• FOR NEW ARRIVALS TO A COMMAND-THE OLD
COMMAND MUST SUPPLY THE EVAL.
• THE SCHOOL HOUSE WILL SUPPLY AN EVAL FOR
THOSE IN A PROLONGED STUDENT STATIS.

46. BASIC EVAL INFORMATION
• THE PERFORMANCE MARK AVERAGE USED FOR THE EXAMS
COMES FROM THE PROMOTION RECOMMENDATION NOT THE
AVERAGE.
• AN EARLY PROMOTE IS A 4.0
• A MUST PROMOTE IS A 3.8
• A PROMOTABLE IS A 3.6
• AVERAGE IS USED FOR COMMAND RANKING-NOT FOR THE EXAM
PMA.

47. BASIC EVAL. INFO.
2.0 3.4 3.6 3.8 4.0

48. BASIC EVAL. INFO.
• A PROGRESSING EVALUATION IS A. 3.4.
• A SIGNIFICANT PROBLEMS IS A 2.0.
• BY GIVING A SERVICEMEMBER ONE OF
THESE EVALUATIONS, A COMMAND IS
TAKING THE ELIGIBILTY FOR THE NEXT
EXAM WAY.
• IF AT A LATER TIME, A COMMAND WISHES
TO RESTORE ELIGIBILTY A RECOMMENDED
EVAL MUST BE WRITTEN.

49. BASIC EVAL. INFO.
• IF AN E-3 CHECKS IN BEFORE A
TEST, THE COMMAND MUST VERIFY
EVALUATIONS FROM PRIOR
COMMANDS.
• A NON-OBSERVED EVALUATION WILL
NOT WORK FOR THE PMA ON THE
WORKSHEET. A PROMOTABLE OR
BETTER EVAL MUST BE WRITTEN.

50. Inconsistencies in
Evaluations
– Dates are Incorrect frequently
– Social Security Numbers are Incorrect
– Late receipt of evaluations
• PSD should receive them two weeks after
ending date.
– Failure to Mail Evaluations to the Bureau

51. AWARDS
The following awards can count towards your awards point score:
• Medal of Honor - 10 • Joint Service Commendation
Medal – 3
• Navy Cross - 5
• Commendation Medal – 3
• Distinguished Service Medal or
Cross - 4 • Executive Letter of Commendation
–2
• Silver Star Medal - 4
• Joint Service Achievement Medal –
• Legion of Merit - 4 2
• Distinguished Flying Cross – 4 • Achievement Medal – 2
• Navy and Marine Corps • Combat Action Ribbon – 2
Commendation – 3
• Good Conduct Medal – 2
• Bronze Star Medal – 3
• Naval Reserve Meritorious Service
• Purple Heart – 3 Medal – 2
• Defense Meritorious Service • Air Medal – 1
Medal – 3
• Letter of Commendation
• Meritorious Service Medal - 3 (Flag/Senior Executive Service) – 1
• Gold Life Saving Medal – 3
• IA Campaign Medal -2

52. NAVADMIN 167/09
• INCREASE TO MAXIMUM ALLOWED AWARD POINTS ON THE
E4-E6 FINAL MULTIPLE SCORE WITH IN THEATER SERVICE.
• THE NAVADMIN ABOVE RAISES THE MAXIMUM ALLOWED
AWARD POINTS IN THE FINAL MULTIPLE SCORE FOR SAILORS
WITH IN- THEATER SERVICE. THIS MEANS ONLY THOSE
SAILORS WHO ALREADY HAVE THE MAXIMUM OF 12(FOR E-6
CANDIDATES) AND 10 (E-4 AND E-5 CANDIDATES) AND SERVE
ON IA WILL BE ALLOWED THE INCREASE TO 14 (FOR E-6
CANDIDATES) AND 12 (FOR E-4/E-5 CANDIDATES. NOT
EVERY CANDIDATE GOING UP FOR ADVANCEMENT WILL
HAVE THE MAXIMUM AWARDS POINTS LEVEL CHANGED,
ONLY CANDIDATES THAT HAVE SREVED ON AN IA (TO IRAQ,
AFGANISTAN, THE HORN OF AFRICA, KUWAIT GUANTANAMO
BAY, JOINT TASK FORCE 515, OR THE JOINT FORCE SPECIAL
TASK FORCE- PHILIPPINES) WILL BE AUTHORIZED THIS
INCREASE. ADDITIONALLY CANDIDATES WILL NOT BE
ALLOWED MORE THAN 2 AWARDS POINTS FOR AN IA. IF A
CANDIDATE DOES MORE THAT ONE IA TOUR THEY WILL
ONLY BE ALLOWED A TOTAL OF TWO AWARD POINTS ON THE
WORKSHEET.

54. EDUCATION POINTS
• ASSOCIATE’S DEGREE- 2 POINTS
• BACHELOR’S DEGREE- 4 POINTS
• This block is separate from the
awards block and it DOES NOT
appear on the member’s worksheet.
• THE TIME IS NOW
– If you have a degree you MUST have the
college attended submit an original copy
of the degree to NETPDTC by September
1, 2011.

55. RATE CHANGE
• TO CHANGE RATE- PSD MUST
RECEIVE A CONVERSION MESSAGE.
• IF PSD DOES NOT RECEIVE THIS
MESSAGE,THE RATE CHANGE IS NOT
VALID.
• A LACK OF MESSAGES FOR
CONVERSIONS IS ONE OF THE
LEADING CAUSES OF EXAM
DISCREPENCIES.

56. Accelerated Advancement
Accelerated Advancement of Recruit
Training & “A” School Graduates
INSTRUCTION: MILPERSMAN 1430-010
Training school CO‟s are authorized to advance the number
one “A” school graduate to the next higher pay grade not
to exceed E-3. Effective date of advancement will be
date of graduation. The number one student may also be
included as a candidate for accelerated advancement to
E-4. The CO‟s may recommend the upper 10 percent of
the qualified candidates in each “A” school for
Accelerated Advancement Program.

57. Items that need to be done or
turned into ESO
• Members electing the program will sign a
NAVPERS 1070/613.
• Members must sign an extension if he has less
that 5 years total active service in the navy (The
extension should be done first).
• Members must complete Petty Officer
Indoctrination Course.
• Members must submit request chit through their
command with the date that the member should
be advanced to on that chit.

58. The accelerated advancement will
be held in abeyance for 4 to 10
months from the date the member
reports to his ultimate activity. If
candidate’s advancement is not
effected by the end of the 10-month
period the command must make a
Page 13 to state why accelerated
advancement was not effected.

59. Early Promote
• What constitutes an Early
Promote evaluation
- The Eval must be periodic.
- Special Evals or Transfer
Evals do not.
• A written request must be
submitted in order for an Early
Promote to take the exam early.
It must be signed by the C.O.
only.
• The command will complete this
letter and submit it to PSD ESO
by 24 June 2011 to eliminate
any TIR discrepancies that
could occur.
• This letter can be used for more
than one service member at a
time.

60. LOSING CLEARANCES
• CERTAIN CONDITIONS CAN RESULT IN A LOSS OF SECURITY
CLEARANCE INCLUDING MASS, MEDICAL, AND PERSONAL
FINANCES.
• IN SOME CASES THIS WILL LEAD TO A LOSS OF RATE ALSO.
• PSD WILL NEED TO BE NOTIFIED UPON LOSS OF RATE.
• 204. SPECIAL REQUIREMENTS OF CERTAIN RATES AND
RATINGS a. Security Requirements. All personnel designated in
certain ratings and special programs as listed in table 2-3 must
maintain, as a minimum, continuous security clearance eligibility.
• TABLE 2-3 - RATINGS AND PROGRAMS REQUIRING SECURITY
CLEARANCES AC, AE, AG, AO, AT, AW, AZ, CT, EOD, ET, FC, FT,
GM, HT, IC, IS, IT, LN, MA, MC, MN, MT, ND, OS, QM, SB, SO,
STG, STS, and YN; Aircrew and Nuclear Trained personnel.

61. LOSING CLEARANCES cont.
• Bottom line is that if a rate requires a
security clearance then the candidate
MUST have an adjudicated clearance
from DON CAF prior to participating
in the exam. An interim clearance
granted by the CO/OIC is not
authorized or allowed for
advancement purposes.

63. EXAM INSTRUCTIONS
• INSTRUCTIONS ARE READ BEFORE EVERY
EXAM TO ENSURE THAT ALL INFORMATION
IS FILLED OUT CORRECTLY ON ANSWER
KEYS.
• SOME DISCREPENCIES COME FROM
HUMAN ERROR BY NOT LISTENING TO
EXAM INSTRUCTIONS.
• MOST ANSWER KEYS ARE BAR CODED AND
THEY DO NOT NEED TO BUBBLE SECTIONS
1,2,3,4, FIRST THREE SPACES OF SECTION 5
AND 11.

64. January
PREPARE WORKSHEETS FOR MARCH
EXAM
ADMINISTER E-7 EXAMS -3RD THURSDAY
OR ACCORDING TO CYCLE NAVADMIN
MAIL E7 ANSWER SHEET BY CLOSE OF
BUSINESS THE DAY FOLLOWING EXAM
ADMINISTRATION
ORDER E7 SUBSTITUTE EXAM WITHIN 7
DAYS OF RECEIPT OF EXAMS

65. FEBRUARY
• COMPLETE WORKSHEET FOR MARCH EXAM
• MAKE EXAM DAY PREPARATIONS FOR
MARCH EXAM
• REVIEW AND ANSWER E7 EARLY
DISCREPANCIES MESSAGE(IF ANY)
• JANUARY E7 SUBSTITUTE EXAM –
ADMINISTER WITHIN 7 DAYS OF RECEIPT OF
EXAMS OR ACCORDING TO CYCLE
NAVADMIN

66. MARCH
• ADMINISTER E6 EXAM
• MAIL E6 ANSWER SHEETS BY CLOSE
OF BUSINESS THE DAY FOLLOWING
EXAM ADMINISTRATION
• ADMINISTER E5 EXAMS
• MAIL E5 ANSWER SHEETS BY CLOSE
OF BUSINESS THE DAY FOLLOWING
EXAM

67. MARCH CONT.
• ADMINISTER E4 EXAMS
• MAIL E4 ANSWER SHEETS BY CLOSE OF
BUSINESS THE DAY FOLLOWING EXAM
ADMINISTRATION
• REVIEW AND ANSWER E4/5/6 EARLY
DISCREPANCIES MESSAGES(IF ANY)
• ORDER SUBSTITUTE EXAM by 31 MARCH
OR ACCORDING TO CYCLE NAVADMIN
• ADMINISTER SUBSTITUTE EXAM WITHIN 7
DAYS OF RECEIPT OF EXAMS

68. MARCH CONT.
• RECEIVE E7 JANUARY EXAM
RESULTS-ESVR
• CORRECT DISCREPANCIES FROM
JANUARY EXAMS
• ACTICE E9 SELECTION BOARD

69. APRIL
• MARCH SUBSTITUTE EXAM-
ADMINISTER WITHIN 7 DAYS
OF RECEIPT OF EXAM
• ACTIVE SPECIAL E8
SELECTION BOARD

70. MAY
• RECEIVE MARCH E4/5/6 RESULTS-
ESVR
• CORRECT DISCREPANCIES FROM
MARCH EXAMS
• USNR (TAR)/(CANREC) E7 SELECTION
BOARD
• RECEIVE RECOMMENDATIONS FOR
E4/5/6 PARTICIPATION IN SEPTEMBER
EXAMS

71. JUNE
• REVIEW ON-LINE TIR LISTING FOR
SEPTEMBER EXAM ORDERING
ACCORDING TO CYCLE NAVADMIN
• LIMITING DATE FOR PREVIOUS
SEPTEMBER EXAM-30 JUN
• ACTIVE USN E-7 SELECTION
BOARD

72. JULY
• PREPARE WORKSHEETS
FOR SEPTEMBER EXAM

73. AUGUST
• COMPLETE WORKSHEETS FOR
SEPTEMBER EXAMS
• MAKE EXAM DAY PREPARATIONS
FOR SEPTEMBER EXAMS
• LIMITING DATE FOR PREVIOUS
JANUARY E7 EXAMS AUGUST 31

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75. SEPTEMBER
• ADMINISTER E6 EXAMS
• MAIL E6 ANSWER SHEETS BY CLOSE
OF BUSINESS THE DAY FOLLOWING
EXAM ADMINISTRATION
• ADMIN E5 EXAMS –SECOND
THURSDAY
• MAIL E5 ANSWER SHEETS BY CLOSE
OF BUSINESS THE DAY FOLLOWING
THE EXAM

76. OCTOBER
• ADMINISTER E4 EXAMS –THIRD THURSDAY
OF OCTOBER
• MAIL E4 ANSWER SHEETS BY CLOSE OF
BUSINESS THE DAY FOLLOWING EXAM
• REVIEW AND ANSWER E4/5/6/ EARLY
DISCREPANCIES MESSAGES(IF ANY)
• ORDER SUBSTITUTE EXAMS BY 30
SEPTEMBER
• RECEIVE RECCOMENDATIONS FOR E7
PARTICIPATION FOR JANUARY EXAM

77. OCTOBER CONT.
• REVIEW ONLINE TIR LISTING
FOR JANUARY EXAM
ORDERING ACCORDING TO
CYCLE NAVADMIN
• SEPTEMBER SUBSTITUTE
EXAM –ADMINISTER 7 DAYS
OF RECEIPT

78. NOVEMBER
• REVEIVE SEPTEMBER EXAM
RESULTS
• CORRECT DISCREPANCIES FROM
SEPTEMBER EXAMS
• RECEIVE RECCOMENDATIONS
FOR E4/5/6 PARTICIPATIONN IN
MARCH EXAMS

79. DECEMBER
• COMPLETE WORKSHEETS FPR
JANUARY E7 EXAMS
• MAKE EXAM DAY PREPARATIONS FOR
JANUARY EXAMS
• REVIEW ON-LINE TIR LISTING FOR
MARCH EXAM ORDERING
• LIMITING DATE FOR PREVIOUS
MARCH EXAMS-31 DECEMBER

80. DECEMBER CONT.
• RECEIVE AND VERIFY E 8/9 AUTO
VALIDATION LISTING ESVR
• SUBMIT ANSWER SHEET TO ADD
CANDIDATES NOT LISTED.
SUBMIT MESSAGE TO INVALIDATE
CANDIDATES IF NECESSARY

81. SIGNING WORKSHEETS
• IF YOUR COMMAND IS GOING TO GIVE
YOUR WORKSHEETS TO YOUR DIVISIONS
PLEASE ENSURE THEY KNOW WHAT
QUESTIONS TO ASK AND TO VERIFY THEM
CORRECTLY NOT JUST SIGN THEM
• IF YOU WANT THE ESO TO HELP YOU GET
WORKSHEETS SIGNED AT YOUR COMMAND
PLEASE CALL TO MAKE SCHEDULE.

82. SIGNING WORKSHEETS CONT
• IF A SERVICEMEMBER KNOWS THAT
THEY WILL NOT BE AVAILABLE FOR
WORKSHEET SIGNING (IE. LEAVE OR
TAD)-THEY NEED TO PLAN
ACCORDINGLY.
• WORKSHEETS CAN ALWAYS BE
SIGNED EARLIER BY GOING DIRECTLY
TO THE ESO AT PSD.

84. Proctors Duties &
Responsibilities
• Each examining room will be under the direct,
continuous supervision of at least one member
designated by the CO/OIC to administer examinations.
Assign proctors to assist in sufficient number to achieve
a ratio of not less than one proctor to each 25
candidates. Proctors for Navy-wide examinations may be
officers, E-7/8/9, or designated civilians.
• Proctors may explain the meaning of the instructions on
the face of the examination booklet, but they may not
interpret examination questions, engage in a discussion
about questions, or assist in any way in their solution.
Proctors must NEVER read examination questions to
candidates.

85. Proctors Cont.
• Candidates will not leave before competing their examination , except
for emergency reasons and if accompanied by a proctor. A proctor will
assume possession of all examining material during the candidates
absence. Any candidate leaving without permission of a proctor will be
disqualified.
• In case of emergency, such as a fire alarm, the candidates will place
the worksheet, answer sheets and scratch paper inside the
examination booklet and leave it on the table. Candidates will depart
the examination area via designated exits and muster at a designated
area. Ensure all candidates understand that no talking is permitted
during the emergency and while waiting to return to the examination
area. The examining proctors will collect all examination booklets,
ensuring the worksheet, answer sheet, and scratch paper is in each
booklet. Upon conclusion of the emergency situation, candidates will
return to the examination area and await further instructions.
• After each candidate has completed the examination, a proctor will
collect all examination materials ensure the answer the answer sheet
is complete, and all items circled by the candidate on the worksheet
are clearly understood so that corrections or additions may be made
by the ESO.

86. T.A.D. PERSONNEL
• ALL TAD NEED TO CHECK
OUT WITH THE ESR
SECTION AND ESO SO WE
CAN GET ANY CONTACT
INFORMATION IN CASE OF
EXAM COMPLICATIONS.
• IF AN EXAM NEEDS TO BE
FORWARDED BECAUSE OF
TAD, LEAVE OR EXAM
COMPLICATIONS, THE
NECESSARY INFORMATION
MUST BE PROVIDED TO
THE ESO. THIS FORM MUST
BE COMPLETED TO
ENSURE THE EXAM IS SENT
TO THE RIGHT LOCATION.

87. TRANSFER INFO
TRANSFER INFORMATION FOR NAVY-WIDE ADVANCEMENT EXAMS FOR COMMANDS SEVICED BY PSD
NORFOLK
Instructions: Fill out, sign and attach a copy of PCS/TAD orders and/or leave papers and return to ESO by the
dated listed below. (Worksheet will be completed when this form is returned.)
Service member is responsible for providing the following information. Service member must also contact the
gaining ESO/command at least one week prior to exam to ensure receipt of exam, date/time and location of
exam site, etc.
PCS/ORDINARY LEAVE DOES NOT JUSTIFY A LATE EXAM.
NAME SSN
PRESENT COMMAND
YOUR PHONE NUMBER EXAM RATE
*If you are on leave, you must make your own arrangements to take the exam at the desired Naval installation.
You can do this by contacting the local recruiting office. If you need additional information call your local
PSD ESO.
I REQUEST MY EXAM AND WORKSHEET TO BE FORWARDED TO THE FOLLOWING ADDRESS/UIC:
COMMAND UIC:
ADDRESS:
POINT OF CONTACT:
SIGNATURE: DATE:
Due to the processing and mailing time , the deadline for notifying PSD ESO that you need your exam transferred
is the 1st of the month prior to the exam month.(Ex. 1Dec for the CPO exam , 1 Feb for the March exam and
1August for the September exam)
28 NOVEMBER JANUARY E7 EXAM
23 JANUARY MARCH E4-E6-EXAM
31 JULY SEPTEMBER E-4-E6 EXAM